Are you contemplating resigning from your current job, but unsure of how much notice you need to give? Don’t fret – we have all been there! The standard protocol for resigning is to give 2 months’ notice at the very minimum, which provides ample time for your employer to begin the search for your replacement. In this article, we will guide you through the process of crafting a resignation letter with a 2 months’ notice period. We will also provide you with samples of resignation letters that you can edit and personalize according to your own situation. So sit back, relax, and let us help make your resignation process as smooth and stress-free as possible.
The Best Structure for Resignation Letter with 2 Months Notice Period
When you have decided to leave your current job, it is important to inform your employer with a resignation letter. If your employment contract dictates a 2 months notice period, your resignation letter should be written professionally with a polite tone. Here is the best structure for your resignation letter with a 2 months notice period:
Opening Paragraph:
In the opening paragraph, you need to state your intention clearly and briefly. Mention the date of your resignation and the position you are resigning from. You can start with “Dear [Employer’s Name], I would like to tender my resignation from my current position as [Your Job Title] effective [the date of your resignation in dd/mm/yyyy format].”
Body Paragraph:
In the body paragraph, you can explain the reason for your resignation in a polite and positive manner. If there were any particular issues that caused your decision to resign, you can mention them briefly. But it is not recommended to go into details of negative experiences or criticism about the company or your colleagues. You can write something like “After a careful consideration, I have decided that it is time for me to move on and pursue a new opportunity. I want to thank you for the valuable experience I have gained during my tenure at [Company Name].”
Third Paragraph:
In the third paragraph, you can offer to assist in the transition period and assure your employer that you will do everything in your power to ensure a smooth handover of your responsibilities. You can also mention that you are willing to train your replacement or provide any support that might be required. For example, “I am committed to making this transition period as seamless as possible. Therefore, I am willing to assist in training my replacement and preparing all necessary documentation.”
Closing Paragraph:
Lastly, in the closing paragraph, you can express your gratitude to your employer and colleagues for the opportunities and support that you have received during your time at the company. You can offer your best wishes for the company’s future and for the continued success of your colleagues. For example, “Once again, thank you for the opportunities and experience for the duration of my employment here. I wish you and the team continued success and prosperity.”
Remember to keep your resignation letter short and simple. Avoid writing anything negative or criticizing the company or your colleagues. Your resignation letter will represent you and your professionalism. Therefore, use the best structure and tone which can leave a positive impression on your employer and colleagues.
Seven Resignation Letter 2 Months Notice Period Samples
Sample 1: Career Advancement
Dear [Manager’s Name],
I hope this letter finds you well. It is with mixed feelings that I tender my resignation as [Job position] from [Company Name]. My two-month notice period begins today, and my last day of work will be [Date].
While I have enjoyed my time at [Company Name] and appreciate everything you have done to support my career growth, I have been presented with an opportunity to take on a more senior role at another company.
Thank you for the knowledge and experiences that I have gained during my time here. I am looking forward to completing my tasks and assisting with the transition process as much as possible. Please let me know how I can help with the handover process, and I will ensure that any outstanding work is completed before my last day.
Once again, thank you for everything.
Sincerely,
[Your Name]
Sample 2: Pursuing Higher Education
Dear [Manager’s Name],
Please accept this letter as my notice of resignation as [Job position] from [Company Name]. I am providing a two-month notice period, which will commence immediately, and my final day of work will be on [Date].
I have decided to pursue higher education and will be starting my studies in the fall. Although my decision to leave [Company Name] weighs heavily on me, I need to prioritize my education at this time. I appreciate the support and guidance you and the team have provided to me during my time with the company.
Thank you for everything, including the opportunities I have been given, the skills I have learned, and the colleagues I have met who have made my experience at [Company Name] a meaningful one. I am looking forward to assisting with the transition process and ensuring a smooth handover for my replacement.
If there’s any additional information or feedback that you may need from me as the time for my departure approaches, please don’t hesitate to reach out via phone or e-mail. I will do everything I can to make this a seamless process for everyone.
Thank you again for your understanding, and it was genuinely a pleasure working for [Company Name].
Sincerely,
[Your Name]
Sample 3: Family Reasons
Dear [Manager’s Name],
I trust that you are well. It is with a heavy heart that I must tender my resignation from [Company Name] as [Job position]. My two-month notice period begins today, and my last day at work will be on [Date].
Unfortunately, due to unforeseen family circumstances, I have to relocate to another state. I am conscious of the inconvenience this may cause, particularly to you and the team. Over the next two months, I will do my best to ensure a smooth handover, finish all current projects and train a replacement to assume my responsibilities.
Working at [Company Name] has been an honor for me, and I appreciate the endless support and guidance that you and the team have provided me to grow professionally. I will miss the entire team and the vibrant environment of the company.
Please advise me on the best way to make the transition as smooth as possible. I will be glad to assist in ensuring that all the organization’s objectives are met.
Thank you again for everything.
Sincerely,
[Your Name]
Sample 4: Health reasons
Dear [Manager’s Name],
I am writing to tender my resignation letter as [Job position] from [Company Name]. My last day of work will be on [Date], and I will ensure to complete all my outstanding work before that date.
Unfortunately, I have been medically diagnosed with a condition that requires an extended period of rest and recovery time that will take a minimum of two months. Although it is not an easy decision to leave the company, I must prioritize my health and rest to recuperate for my future wellbeing.
I take pride in the support and growth opportunities I have gained from [Company Name]. You have been a great leader and mentor, and for that, I will always be grateful. In two months, when I leave, I am confident that the team will continue to grow and develop to reach its objectives and goals.
Please don’t hesitate to reach out if you need any further information about the status of my ongoing projects or require my assistance in this transitioning phase. I am committed to finishing all current projects on schedule and without any disruptions.
Thank you so much for your understanding, kindness, and every learning opportunity.
Yours sincerely,
[Your Name]
Sample 5: Job Dissatisfaction
Dear [Manager’s Name],
This letter is to inform you about my resignation from [Company Name] as [Job position], effective two months from today, with my last working day being [Date].
It wasn’t an easy decision to make, but after much contemplation, I have realized that this job has not been able to meet my career expectations and growth. I feel it’s time for me to move on from my current role to other opportunities that align with my career aspirations.
I want to thank you and the team for the support I’ve received during my time here. I’ve learned so much from you, the management team, and my colleagues. My experience with [Company Name] taught me various skills that I will be using in the future.
I am committed to ensuring that all my current projects are completed on time and that I finish any final preparations that are necessary to facilitate a smooth hand-over to my replacement. Please let me know how best I can be of assistance during my notice period to ensure a seamless transition for the company.
Thank you once again.
Best regards,
[Your Name]
Sample 6: Retirement
Dear [Manager’s Name],
Please accept this letter of resignation as [Job position] from the [Company Name]. My retirement will begin two months from now, with my last working day being on [Date].
It’s been an exceptional journey working for [Company Name], which has more than anything given me a sense of purpose. Your unwavering support and leadership style have contributed to shaping the path that I have taken with the company over the years. I consider myself fortunate to have made so many lifelong professional connections and continuous learning opportunities.
I will use these notice two months to ensure that a smooth transition between the company and gaining replacement can take place. I am willing to help with any knowledge transfer or routine procedures that would make a career path for the company’s staff.
Thanks once again for the opportunity to work in the role. I wish [Company Name] continued growth, prosperity, and success in all its future endeavors.
Sincerely,
[Your Name]
Sample 7: Company Closure
Dear [Manager’s Name],
I recently received the unfortunate news that [Company Name] will be shutting down operations, leading me to tender my resignation letter. My position as [Job position] will be terminating in two months, and my last working date will be on [Date].
I am very grateful for the opportunities for growth and advancement that the company has provided me with. I will forever treasure the learning I have gained and the connections I have made throughout my tenure. It is sad that our working relationship has to part this way.
Please inform me how I can best support the organization in this transitioning phase over the next couple of months? I am willing to assist in any way so that the company continues to maintain its high standards and that a smooth hand-over is made to my replacement.
Thank you so much for the chance to work with you and the entire team.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter with 2 Months Notice Period
Resigning from your job is not an easy decision to make. When you have decided to leave, you must notify your employer through a resignation letter. If you want to show professionalism, you should give a 2-month notice period to give your employer enough time to find a replacement. Here are some tips for writing a resignation letter with a 2-month notice period:
- Be clear and concise. State your intention to resign from your position and the date of your last day at work.
- Express gratitude. Thank your employer for the opportunities and experiences you gained while working for the company.
- Provide a reason for your resignation. You don’t have to go into too much detail, but it’s courteous to provide some explanation for your decision to leave.
- Offer to help. If possible, offer to assist with the transition. Your employer will appreciate your help in finding and training a replacement.
- Follow company protocol. Some companies require a specific format or process for resignation letters. Make sure you adhere to the company’s guidelines.
- Maintain a professional tone throughout the letter. Keep in mind that this is an official document that will be kept on file, so avoid including negative comments or airing grievances.
- Proofread and edit your letter before sending. Make sure your letter is error-free and conveys the intended message clearly and appropriately.
Writing a resignation letter can be challenging, but with these tips, you can ensure that your letter is respectful, professional, and clear. Remember to focus on the positive aspects of your experience with the company and express your gratitude for the opportunities you received. Also, do your best to help with the transition and leave on a good note. Best of luck in your future endeavors!
Frequently Asked Questions about Resignation Letter 2 Months Notice Period
What is a resignation letter with a 2 months notice period?
A resignation letter with a 2 months notice period is a formal document that an employee submits to their employer to notify them of their intention to resign from their position and provide a two-month notice period before their last day of work.
When should I submit my resignation letter with a 2 months notice period?
You should submit your resignation letter with a 2 months notice period as soon as you have made the decision to leave your job. This will give your employer enough time to hire a replacement and plan for your departure.
Do I need to give a reason for my resignation letter with a 2 months notice period?
No, you do not need to give a reason for your resignation letter with a 2 months notice period. However, it is recommended to provide a brief explanation of why you are leaving in a respectful and professional manner.
Can my employer reject my resignation letter with a 2 months notice period?
No, your employer cannot reject your resignation letter with a 2 months notice period. However, they may ask you to reconsider your decision and try to convince you to stay in your position.
What should I include in my resignation letter with a 2 months notice period?
Your resignation letter with a 2 months notice period should include your name, position, date of resignation, reason for leaving (optional), and a thank you note expressing your appreciation for the opportunity to work with the organization.
Do I need to work for the full 2 months notice period?
Yes, you should work for the full 2 months notice period as stated in your resignation letter. This can ensure a smooth transition for your employer and the continuation of your responsibilities until your last day of work.
Can I negotiate a shorter notice period?
You can negotiate a shorter notice period with your employer if you have a valid reason such as a new employer requiring you to start earlier. However, it is recommended to fulfill your commitment to provide a 2 months notice period if possible.
Wrapping Up
Well, that’s all folks! We hope that you’ve found this article about resignation letter 2 months notice period useful and informative. Remember, quitting your job is an important decision that should be made with plenty of thought and consideration. By following the tips and guidelines discussed above, you can make the resignation process a smooth and stress-free one. Thank you for taking the time to read this article – please come back soon to read more!