Hey there, it’s time to move on and the first step is writing an email for resignation. Don’t worry, it’s not as hard as it sounds. This task might make you feel nervous or anxious but with a bit of guidance, you’ll be writing your resignation email in no time.
For most people, resigning from a job can be a tough decision. Whether you’re leaving to pursue a new opportunity, starting your own business, or simply need a change in your career path, you want to leave on good terms. A well-written resignation email can help you accomplish just that and even make your last days at your job more productive and satisfying.
If you’re not sure where to start, don’t worry. There are plenty of examples of resignation emails online that you can use and edit according to your situation. The best ones have a clear and concise message that expresses appreciation for the opportunity to work with the company, gratitude for the support and guidance received from colleagues and superiors, and a brief explanation of the reason for leaving.
So why not make the first step towards your new beginning by writing an email for resignation? You got this!
The Best Structure for Writing an Email for Resignation
When it comes to resigning from your job, it’s important to do it in a professional and courteous manner. One of the most common ways to inform your employer that you are leaving is by sending an email. However, this email should follow a proper structure to ensure that your message is clear and your departure is handled smoothly.
The following is a guide to help you structure your resignation email:
Subject Line
Your email subject line should clearly state that you are resigning. Here are a few examples:
- Resignation: [Your Name]
- Notice of Resignation: [Your Name]
- [Your Name] Resignation
Greeting
Use a professional greeting to address your employer. Begin with “Dear [Employer’s Name],” or “Dear [Manager’s Name],”
Opening Paragraph
Start by stating that you are resigning from your position. Be clear and concise, and mention your last day of work. For example: “I am writing to inform you that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date].”
Body Paragraphs
The body of your email should explain your reasons for leaving. Keep it brief and avoid being negative about the company or your colleagues. You can express gratitude for the opportunities you were given and mention what you learned from your time there.
Closing Paragraph
In your closing paragraph, thank your employer and colleagues for their support and guidance during your time at the company. Offer to assist in the transition process, and express your willingness to help train your replacement. You may also provide your personal contact information so that your employer can get in touch with you if needed.
Closing
Use a professional closing such as “Sincerely,” or “Best regards,” followed by your name and contact information.
Remember to proofread your email before sending it, and make sure that you have notified your employer in person before sending your resignation email. Resigning from a job can be an emotional and difficult process, but following a proper structure in your resignation email can help ensure that your departure is handled professionally.
Email Templates For Resignation
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I have recently accepted a job offer in another state and will be relocating soon. Due to this impending move, I am hereby submitting my resignation effective on [Date].
It has been an absolute pleasure working for [Company Name] for the past [Length of Employment] years. I am grateful for the opportunities afforded to me during my tenure here, and I appreciate your guidance and support.
I am willing to help make the transition as smooth as possible, and I have already spoken to my team members about this. Please let me know how I can help during this period of transition.
Thank you once again for the wonderful work experience at [Company Name], and I hope we can stay in touch.
Best regards,
[Your Name]
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
I am writing to let you know that I have decided to resign from my position at [Company Name] due to a family emergency. This decision was not easy, but I need to take care of my family right now.
It is with a heavy heart that I am submitting my resignation, effective on [Date]. I have enjoyed working with my colleagues and appreciates the support and opportunities that this company has given me.
I am willing to assist with the transition process and train my replacement if required. Please do let me know how I can help during this period of transition.
Thank you for understanding and giving me the opportunity to work with such a wonderful team and organization.
Sincerely,
[Your Name]
Resignation Letter Due to New Career Opportunity
Dear [Manager’s Name],
I am excited to inform you that I have recently received a new career opportunity, and I will be moving to another organization soon. I tender this letter to inform you about my resignation and effective from [Date], I will no longer be able to work for [Company Name].
I am grateful for the experience earned and the opportunities that this company has provided for me. It was a pleasure to work for [Company Name], and I want to thank you for the continuous support, feedback and guidance you have given me throughout my time here.
I would be happy to help with the transition and ensure that my projects and responsibilities are handed over to a dedicated team. Please let me know how I can help during this period of transition.
Thank you once again for everything, and I look forward to staying in touch.
Best,
[Your Name]
Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
I regret to submit my resignation letter, effective from [Date], due to health reasons. I have been experiencing some health challenges that require my immediate attention and time.
I appreciate the support that this company has given me during my time here and have enjoyed working for [Company Name]. I would be available to assist in the transition of my responsibilities to ensure that it’s a smooth process.
Thank you for understanding my situation and providing me with a supportive working environment when I needed it.
Sincerely,
[Your Name]
Resignation Letter Due to Inadequate Compensation
Dear [Manager’s Name],
I submit this resignation letter to inform you that I have decided to resign from my position at [Company Name] due to inadequate compensation. Despite my desire to continue working with the organization, the current salary is no longer enough to sustain my financial responsibilities and obligations. Effective on [Date], I will no longer be able to continue working with [Company Name].
I have enjoyed working with the team and appreciate the support and opportunities this company has given me. It has been an enriching experience working here, and I look forward to staying in touch with the team.
Thank you for understanding and supporting me during my tenure here.
Sincerely,
[Your Name]
Resignation Letter Due to Stressful Work Environment
Dear [Manager’s Name],
This letter serves as formal resignation notice effective from [Date]. I regret to inform you that I have decided to resign from [Company Name] due to a stressful work environment.
I have encountered an unhealthy working environment, and I have been subjected to harassment and discrimination, which has impacted my mental and emotional well-being. Although I appreciate the growth opportunities and support provided by the company, I cannot continue working here any longer.
Please let me know how I can assist with the transition process and ensure that the work responsibilities are handed over to another colleague.
Thank you for understanding and providing me with the opportunity to work for this organization.
Sincerely,
[Your Name]
Resignation Letter Due to Retirement
Dear [Manager’s Name],
I regret to inform you that I will be resigning as [Job Title] from [Company Name] after many years of dedicated service to our organization due to retirement. Effective on [Date], I will no longer be an employee with [Company Name].
I am grateful for the opportunities, growth, and support provided by the company during my tenure. It has been a pleasure working with my colleagues and building meaningful relationships with them.
I am happy to provide assistance during the transition period to ensure that handovers and closing business tasks are done. Please let me know how I can assist.
Thank you once again for everything during my time at [Company Name], and I will treasure the memories forever.
Sincerely,
[Your Name]
Tips for Writing a Resignation Email
Resigning from a job can be a difficult decision, but once you’ve made up your mind, it’s important to communicate it to your boss in a formal manner. Writing a resignation email is an effective way to do so. Here are some tips to help you draft a professional email:
- Be clear and concise: Make sure your email is easy to understand, and it clearly communicates the fact that you’re resigning from your position. Avoid using too many technical terms or industry jargon.
- State your reason: Give your employer a brief explanation of why you’re leaving. You don’t have to go into too much detail, but it’s important to be honest about your reasons.
- Express gratitude: Thank your employer for the opportunity to work at the company. Highlight the skills and experience you gained while working there.
- Offer assistance: If possible, offer to help in the transition process. Inform your employer about your availability during this period.
- Set a date: Give your employer a notice period, and state clearly the last day you intend to work. This will help your employer plan and manage the transition more effectively.
- Follow up: After you’ve sent the email, try to schedule a meeting with your employer to discuss the terms of your departure. This will help you clarify any open questions and finalize the transition process.
Remember, writing a resignation email is an essential part of leaving a job. It’s important to do it professionally and courteously, as it can affect your future job prospects and relationships with your employer and colleagues. Follow the tips above, and you will be able to write an email that will help you leave on good terms.
Frequently Asked Questions About Writing an Email for Resignation
What is a resignation letter?
A resignation letter is an official document that notifies your employer about your intention to leave the job. It outlines the reasons behind your decision and provides a formal notice period.
Why do I need to write a resignation letter?
Writing a resignation letter is necessary as it provides an official record of your resignation and prevents any misunderstandings between you and your employer. It also helps your employer to make necessary arrangements for your replacement and transfer of responsibilities.
What should be included in a resignation letter?
A resignation letter should include the date of your resignation, your name, job position, and your intention to resign. You should also mention the reason behind your decision and a notice period as per your contract. A thank you note for the opportunity given to you and any other messages to your employer or colleagues are optional.
How should I address my resignation email?
You can address your resignation email to your immediate supervisor or to the HR department, depending on the company’s policy. Use a clear and professional subject line, such as “Notice of Resignation – [Your Name]” to make it easy to identify and avoid ambiguity.
When is the best time to send my resignation email?
It’s best to send your resignation email during office hours or in person if possible. You should aim to give your employer ample notice, according to your employment contract. Hence, the earlier you send it, the better.
Can I withdraw my resignation after I’ve submitted it?
Yes, you can withdraw your resignation, but it’s vital to communicate with your employer immediately to avoid leaving them with any confusion or gaps. Once the notice period has begun, your employer may not accept the withdrawal of your resignation.
Should I give feedback in my resignation letter?
It’s not necessary to give feedback in your resignation letter, but it’s an excellent opportunity to provide constructive criticism. You can share your reasons for resigning, how the company could have met your expectations, or any other feedback you have for them.
What should I do after I’ve sent the resignation email?
After sending your resignation email, it’s vital to have a conversation with your supervisor or HR representative to discuss your resignation personally. You also need to complete all necessary tasks and hand over responsibilities to ensure a smooth transition with your colleagues or replacement.
Take that step!
Congratulations, you have made it to the end of this article. We hope that you have learned something new and valuable on how to write an email for resignation. Don’t let the fear of resignation hold you back from moving on to greater things in your career. Remember, change is inevitable and sometimes necessary. Again, thank you for reading, and we hope to see you again soon!