Have you recently left your job? If so, you should consider sending a thank you email after resignation. Showing gratitude is not only polite but it can also help you maintain valuable relationships with your colleagues and superiors.
If you’re unsure of how to craft a thank you email or need some inspiration, don’t fret! You can find numerous examples on the internet and adapt them as needed to fit your situation. Whether you’re leaving due to a new opportunity or personal reasons, a thank you email can leave a positive impression with those you worked with.
Not only is a thank you email a kind gesture, but it also provides closure and sets the tone for your future interactions with your former coworkers. It can even serve as a reference for future job opportunities. So, don’t hesitate to take a few minutes to express your gratitude and say farewell to your colleagues in a professional and gracious manner.
The Best Structure for Thank You Email After Resignation
Resigning from a job can be an emotional experience. Whether you are leaving for a better opportunity or because of a challenging work environment, it is important to leave on good terms. One way to do this is by sending a thank-you email after your resignation. Not only does this show your appreciation for the experience, but it also helps maintain a positive relationship with your former colleagues. Here’s the best structure for a thank-you email after resignation:
Subject Line
The subject line should be simple and straightforward. You can use “Thank You” or “Farewell” along with your name and the date of your departure.
Greeting
Address your former colleagues and managers by name in the greeting. Keep it friendly and professional, and consider adding a personal touch if appropriate.
Express Gratitude
The body of your email should focus on expressing gratitude for the experience and the people you worked with. Be specific about what you learned and how it has helped you grow professionally. You can also mention any personal connections you made and how they impacted you.
Provide Contact Information
If you haven’t already, provide your updated contact information. This makes it easier for your former colleagues to stay in touch with you if they want to. You can also mention that you would be happy to provide references or help out with anything in the future.
Closing
End your email with a polite and professional closing, such as “Best regards” or “Warmly.” Sign off with your name and perhaps your title or other identifying information.
Overall, the best structure for a thank-you email after resignation is to keep it simple, express gratitude, and maintain a positive tone. By doing so, you can leave your former job on good terms and maintain the relationships you built while working there.
Seven Thank You Emails After Resignation
Thank You Email After Resignation Due to Career Advancement
Dear [Manager’s Name],
Thank you for the opportunity to work at [Company Name]. It has been an enriching experience for me and I have learned so much during my time here. I would like to express my heartfelt gratitude for everything that you have done for me.
The reason for my resignation is due to a job offer that I received to work in a company that specializes in the field that I have been passionate about for a long time. I am excited to take on new challenges and responsibilities, but I will always hold the memories of my time at [Company Name] close to my heart.
Once again, thank you for your guidance and support during my time here. It has been a pleasure working with you and the rest of the team. I wish you and the company all the best in the future.
Best regards,
[Your Name]
Thank You Email After Resignation Due to Personal Reasons
Dear [Manager’s Name],
Thank you for your patience and understanding during a difficult time in my life. I regret to inform you that I will need to resign from my position at [Company Name]. I deeply appreciate all the opportunities you have granted met and believe that my time with the company has been very rewarding.
Unfortunately, personal circumstances have arisen that cannot be ignored, and I must attend to them as soon as possible. I will miss the team and the work atmosphere here, and I’m grateful for everything I have learned during my tenure here. Your kindness and support have played a big role in making that possible.
Thank you once again for being understanding during my tenure here. I mean no harm in my decision to resign. I will make sure that I complete all my pending tasks before my last day of work. Please let me know if there is anything else that I can do to assist in the transition process.
With warm regards,
[Your Name]
Thank You Email After Resignation Due to Medical Reasons
Dear [Manager’s Name],
Please accept my sincere thanks for the great opportunity to work with [Company Name] and be part of such a fantastic team. However, regretfully I need to resign due to medical reasons that require my full attention. It has not been an easy decision, but I must prioritize my health.
Thank you for your support throughout my journey here. Your appreciation and understanding have made my experience much more enjoyable. Without a doubt, working with [Company Name] has been a valuable learning experience that I will take with me as I continue my professional journey.
If there is any way I can assist before my departure, I will be available. Once again, thank you for everything and I wish you and the organization all the best for the future.
Best regards,
[Your Name]
Thank You Email After Resignation Due to Pursuing Further Education
Dear [Manager’s Name],
It has been a challenging but exciting journey being part of the team at [Company Name]. Thank you for giving me a platform to grow and expand my capabilities. However, I have decided to resign as I am pursuing further studies that will take me out of town. I regret leaving this organization but excited about the opportunity to continue learning.
I wish to express my thanks for all your support in guiding and mentoring me as I’ve worked here. The skills I have acquired from my time here will remain with me and aid me throughout my career. Your leadership and constant support have significantly impacted both my professional and personal life.
Thank you again for your understanding and guidance and your best-informed judgment as I transition into further education. My tenure here has been a fantastic chapter in my life and I look forward to staying in touch.
Yours sincerely,
[Your Name]
Thank You Email After Resignation Due to Better Opportunity
Dear [Manager’s Name],
I wanted to take a moment to express my gratitude for the opportunities that I have had while being part of the team at [Company Name]. I’ve worked in many different roles over the years and I am proud of what we have achieved as a team. However, I have decided to resign from my position here after receiving an offer for a better opportunity.
Thank you for everything; it has been a pleasure to work here. I have enjoyed my time and learned new skills that will be essential in my new role. I am very thankful for having worked with, learned from, and been part of an exceptional group of people at [Company Name].
If there is anything that I can do to help before I leave, know that I am willing to do so. Otherwise, I’ll ensure that the handover process is seamless.
Thanks again for everything; I hope to keep in touch.
Yours truly,
[Your Name]
Thank You Email After Resignation Due to Relocation
Dear [Manager’s Name],
I’m writing today to let you know that I’ll be resigning from my role at [Company Name]. My family and I will be moving out of the area soon, making it necessary to leave the job.
Thank you for giving me the chance to work with [Company Name]. Your advice and guidance have helped me grow both professionally and personally. Working with such an amazing team has been nothing but a pleasure, and I take the lessons and excellent experiences with me to my next role.
Please know that I will be working as hard as possible to transition my responsibilities to my colleagues so that no one is unduly burdened once I depart. Also, please let me know if there is anything that I can do to make this transition easy.
Thank you again for the opportunities and support that you have provided me over the years. I enjoyed working here, and the friends I have made here are priceless.
Respectfully,
[Your Name]
Thank You Email After Resignation Due to Hostile Work Environment
Dear [Manager’s Name],
I’m writing this email after resigning from my recent position at [Company Name]. Trust me, it was not an easy decision for me, and I still find myself thinking about all the great things accomplished during my tenure here.
Nonetheless, I have made the difficult choice of resigning due to the hostile work environment that I was subjected to. I hope that the management takes these issues seriously and works to investigate and improve the workplace environment for all its employees.
I wanted to share some of my positive experiences here so that you know that I will always cherish the memories, even though there have been some negative ones as well. I appreciate all the experiences, knowledge, and insights you have shared with me. I have learned so much from the time I spent here.
Thank you once again for all the amazing opportunities, experiences, and collaboration with the team members. I apologize for being unable to spend more time with [Company Name], but I sincerely hope that you will use this opportunity to make things right.
Sincerely,
[Your Name]
Tips for Writing a Thank You Email After Resignation
When an employee resigns from a company, it’s a common courtesy to provide a final thank you email to express gratitude for the opportunity and to ensure a positive relationship with colleagues. Here are some related tips to consider when writing a thank you email after resignation:
- Express genuine gratitude: Start your email by thanking your manager and colleagues for the time and experiences you shared while working together. Mention specific examples of how they helped you grow professionally, and express how grateful you are for the opportunities they provided.
- Mention your next steps: If relevant, mention any new job or career opportunities you will be pursuing. This shows that you are transparent and open about your future plans and that you appreciate your coworkers enough to keep them informed of any major changes in your life.
- Offer to help: If possible, offer to help with the transition process as much as you can before your official last day. This could include training a replacement or helping your colleagues understand some of your key responsibilities. Doing so will demonstrate your professionalism and set a positive example for those you work with.
- Reflect on positive experiences: In your email, reflect on your positive experiences while at the company. Talk about what you learned, how you grew as a person and professional, and the valuable experiences you gained while working on various projects. Showing your appreciation for the time and opportunities you had will help leave a positive impact on your former colleagues and boss.
- Stay professional: Even if there were difficult times or conflicts during your tenure at the company, it’s important to remain professional and keep your email positive. Don’t use the email as an opportunity to complain or criticize the company, co-workers, or your manager. A positive attitude will leave a positive impression, making the possibility of future collaborations or references more likely.
Writing a thank you email after resignation is not only courteous, but it also reflects a person’s professionalism and thoughtfulness towards the people with whom they worked. By following these tips, you will craft a thoughtful and effective email that strengthens relationships and can lead to positive references in the future.
Thank You Email After Resignation FAQs
What is a thank you email after resignation?
A thank you email after resignation is an email message sent by an employee to express gratitude to their employer, colleagues, or team members as they prepare to leave the company. It is a way of showing appreciation for the working relationship and expressing farewell wishes.
Why is it important to send a thank you email after resignation?
A thank you email after resignation is important because it shows professionalism and gratitude. It also helps in maintaining a positive relationship with your employer and colleagues, which can be beneficial in the future. Additionally, it is a way of leaving a positive impression and underscores your commitment to the company and its success.
What should be included in a thank you email after resignation?
A thank you email after resignation should include a message of gratitude to your employer, colleagues, and team members. You should also state your reason for leaving and share a positive experience or memory you had while working at the company. It is also important to provide your contact information and offer help in the transition process.
When should you send a thank you email after resignation?
You should send a thank you email after resignation as soon as possible. Ideally, you should send the email on your last day of work or a few days before leaving. This will give your employer and colleagues enough time to respond and allow you to maintain a good relationship with them.
Can I send a thank you email after resignation to my boss only?
While you can send a thank you email after resignation to your boss only, it is recommended to send it to everyone within the company or your team, especially those who you worked closely with. A thank you email shows respect and gratitude to your colleagues, and it can help maintain a positive relationship with them.
Should I use a formal or informal tone in my thank you email after resignation?
It is best to use a formal tone in your thank you email after resignation. Remember, it is a professional email, and the tone should reflect that. However, you can also use a friendly tone, but make sure to maintain a professional tone throughout the message.
What should I avoid in my thank you email after resignation?
Avoid making negative comments about the company or your colleagues or listing the reasons why you are leaving. Also, do not use the thank you email as an opportunity to ask for a reference or a recommendation letter. Keep your message concise, positive, and professional.
Wrapping Up
And that’s a wrap, folks! We hope this article was informative and helpful to you. Remember, sending a thank you email after resignation is a simple yet effective way of showing gratitude to your employer. Don’t forget to add a personal touch and express your appreciation for the opportunities you were given during your time at the company. Thanks for reading and we’ll see you back here soon for more tips and tricks!