If you’re reading this article, chances are you’ve recently tendered your resignation. First off, congratulations on making the decision to move on to bigger and better things! But before you pack up your desk and ride off into the sunset, there’s one final step you need to take: sending a thank you email after resignation.
Why bother, you ask? Well, for starters, it’s a common courtesy that shows your former employer that you appreciate the opportunities they gave you during your time there. It also helps maintain a positive relationship and leaves the door open for future networking or references.
But where do you even start? We’ve got you covered. Below, you’ll find examples of thank you emails after resignation that you can tweak to fit your own voice and circumstances. Trust us, taking a little bit of time to craft a thoughtful and gracious message will pay off in dividends down the road.
So without further ado, let’s dive in and tackle this final task with confidence!
The Best Structure for Thank You Email After Resignation
Saying goodbye to a team or a company that you’ve spent a significant amount of time with can be a bittersweet moment. It’s important to leave a good impression, and that includes sending a heartfelt thank you email after resignation. Here’s the best structure to use:
Start with a greeting and acknowledge the recipient. Thank them for taking the time to read your email, especially if they are a busy person.
The opening paragraph should express your gratitude and appreciation for the opportunity to work with the company. Be specific and mention some of the highlights of your experience. This would allow your email to have a personalized touch that reflects your experience with the company.
The second paragraph should convey your best wishes and hopes for the future of the company. You can share your confidence that the team can continue to succeed without you. One recommendation is to make it clear that you will be rooting for the company’s success even though you won’t be there anymore.
In the third paragraph, you may want to reiterate your availability if needed in the future by mentioning that you can be contacted via your personal email or phone number, as well as any connection channels you share with them. Additionally, if you feel comfortable, you can share any lessons you’ve learned or any advice you may have for the team.
In the closing paragraph, end with a sincere thank you for the recipient’s support and kindness during your tenure at the company. Underline that you feel privileged to have been part of the organization and that you will bring it with you wherever you go.
Finish by adding a professional closing comment. Keep it simple and formal like “Best regards,” “Sincerely,” or “Warmest wishes.” Don’t forget to include your name and your signature if applicable.
In summary, your thank you email after resignation should begin with a greeting and acknowledge the recipient, highlight your positive experience with the company in the opening paragraphs, express your best wishes for the future of the company, share your availability if you feel comfortable with it, and conclude with a sincere thank you and professional closing comment.
Thank You Email After Resignation: 7 Sample Letters for Different Reasons
Sample 1: Thank You Email After Resignation Due to Personal Reasons
Dear [Manager’s Name],
Words cannot express how grateful I am for the wonderful experience I have had working for this incredible team. Unfortunately, certain personal circumstances have forced me to make the difficult decision to resign from my position.
During my time with [Company Name], I have learned so much and gained valuable skills that I will carry with me for the rest of my career. I appreciate the support and guidance that you have given me throughout my time here.
Thank you again for everything, and I hope to stay in contact in the future.
Best regards,
[Your Name]
Sample 2: Thank You Email After Resignation Due to Career Growth Opportunity
Dear [Manager’s Name],
I wanted to take a moment to express my sincerest thanks for the time and opportunities that you have given me to grow and develop during my time at [Company Name]. However, an incredible opportunity to advance my career has arisen, and I have made the decision to pursue it.
I will always treasure the knowledge and experiences that I gained at [Company Name], and I am incredibly grateful for all the support that I received from you and the rest of the team.
Thank you again for everything, and I wish the company continued success moving forward.
Sincerely,
[Your Name]
Sample 3: Thank You Email After Resignation Due to Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I must resign from my position at [Company Name] due to health reasons. I have truly enjoyed working with each and every one of you, and it has been an honor to contribute to such a respected organization.
I am grateful for the support that I received during my time at [Company Name], and I will always look back on this experience with fond memories.
Thank you again for everything, and I hope to stay in touch in the future.
Warm regards,
[Your Name]
Sample 4: Thank You Email After Resignation Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I have made the difficult decision to resign from my position at [Company Name] due to a relocation to [City/State]. I am so grateful for the experiences and knowledge that I have gained while working here, and I thank you for giving me the opportunity to be a part of such a wonderful team.
I believe that the experiences that I have gained while working at [Company Name] will be invaluable in my future career endeavors. I will always look back on this experience with fond memories.
Again, thank you so much for everything, and I hope we can stay in touch.
Best regards,
[Your Name]
Sample 5: Thank You Email After Resignation Due to Company Downsizing
Dear [Manager’s Name],
It is with sadness that I inform you that I must resign from my position due to the company downsizing. I wish to extend my heartfelt thanks to you and the entire team for all that you have done for me during my time here.
I learned an incredible amount during my time at [Company Name] and forged relationships that I cherish. I am grateful for every opportunity that I had to contribute to the organization and wish everyone at the company well in the future.
Thank you again for everything that you have done for me, and I hope for all the best moving forward.
Warm wishes,
[Your Name]
Sample 6: Thank You Email After Resignation Due to Retirement
Dear [Manager’s Name],
As you are aware, my retirement date is approaching. As such, I wanted to take a moment to say thank you for all that you have done for me during my time at [Company Name].
It has been an honor to work with such an incredible team, and I am grateful for every experience and opportunity that I have had here. I have forged lifelong friendships and gained valuable knowledge that will stay with me forever.
Thank you again for everything, and I hope we can stay in touch even after my retirement.
With warm regards,
[Your Name]
Sample 7: Thank You Email After Resignation Due to Other Opportunities
Dear [Manager’s Name],
I am writing to tender my resignation from my position at [Company Name]. I have made the difficult decision to pursue other opportunities, and I thank you and every member of the team for providing me with a supportive and educational environment in which to grow my career.
It has been an incredible journey, and I learned so much while I was here. The experiences and knowledge that I have gained while at [Company Name] will be invaluable in my future career endeavors.
Thank you again for everything, and I hope we can stay in touch in the future.
Sincerely,
[Your Name]
Tips for Writing a Thank-You Email After Resignation
When leaving a job, it’s customary to send a thank-you email to colleagues and superiors. This gesture can help maintain positive relationships and leave a good impression. Here are a few tips for crafting a thoughtful, professional thank-you email after resignation:
- Keep it concise: While you may have a lot to say, it’s best to keep your email short and to the point. Thank your colleagues for the experiences and opportunities, express your gratitude for their support, and offer your best wishes for their future success.
- Be sincere: Avoid generic or insincere sentiments. Consider mentioning specific ways that colleagues or superiors have helped you during your time at the company. Remember, this is a chance to show appreciation for those who have made a difference in your career.
- Prioritize professionalism: Even if you are leaving on good terms, it’s important to maintain a professional tone in your email. Keep in mind that your former colleagues may be valuable contacts in the future, and you want to ensure that you leave a positive impression.
- Acknowledge the transition: If appropriate, mention the person who will be taking over your responsibilities. This can demonstrate that you are invested in the success of the company even after your departure.
- Offer to stay in touch: If you would like to maintain relationships with colleagues or superiors, consider offering to keep in touch. Provide your contact information and suggest meeting for coffee or lunch in the future.
In general, a thank-you email after resignation should be gracious, professional, and sincere. It’s an opportunity to reflect on your time at the company, express gratitude, and maintain positive relationships moving forward. By following the tips above, you can ensure that your email leaves a lasting impression with those you’ve worked with.
Thank You Email After Resignation FAQs
What is a thank you email after resignation?
A thank you email after resignation is a message of appreciation you send to your employer or coworkers after leaving your job. It’s a way to show gratitude for the time you spent working with them and to maintain a positive relationship with them.
When should I send a thank you email after resignation?
You should send a thank you email after resignation on your last day of work or the day after. That way, it will be fresh in their minds, and you can express your appreciation for the time you spent working with them.
What should I include in my thank you email after resignation?
You should include a sincere thank you message for your employer and coworkers. You can also express your willingness to help them with the transition process or offer any assistance if needed. Keep it positive and professional.
Do I need to send a thank you email after resignation?
No, it’s not necessary to send a thank you email after resignation, but it’s a good practice to maintain a positive relationship with your former employer and coworkers. It also shows that you are a professional and appreciate the time you spent working with them.
Can a thank you email after resignation improve my chances of getting a good recommendation?
Yes, sending a thank you email after resignation can improve your chances of getting a good recommendation since you maintain a positive relationship with your employer and coworkers. It also shows that you are professional and grateful for the time you spent working with them.
How long should my thank you email after resignation be?
Your thank you email after resignation should be short and to the point. Keep it within 2-3 paragraphs, and focus on thanking your employer and coworkers. Avoid adding unnecessary details or discussing negative experiences.
Should I send a thank you email after resignation to all my coworkers?
You can send a thank you email after resignation to your immediate team or colleagues who you worked closely with. However, it’s not mandatory to send it to everyone in the company. Make sure you personalize your message and address it to the specific recipient.
How can I make my thank you email after resignation more effective?
You can make your thank you email after resignation more effective by keeping it positive, personalized, and sincere. Use a friendly and conversational tone, be professional, and express your appreciation for the time you spent working with them. You can also offer any assistance if needed to make the transition process smoother.
Keep in touch!
Sending a thank you email after resignation is not just a courtesy; it is a way to show your gratitude to your employer for the experience you gained there. Remember, it is always better to leave on a good note than a sour one. So, don’t hesitate to send that email and express your appreciation. Thank you for reading this article, and I hope you found it helpful. Please visit again as we will be posting more informative articles soon!