Are you planning to resign from your current job? Writing a resignation letter can seem like a daunting task, but it’s an essential step in maintaining a professional relationship with your employer. Submitting your resignation letter to HR or your manager may seem intimidating, but it doesn’t have to be. In this article, we’ll provide you with tips on how to write a resignation letter that’s both concise and professional. Plus, we’ll give you access to examples that you can modify to suit your needs. So, whether you’re leaving because of a better opportunity or simply need a change, keep reading to ensure that your resignation goes smoothly.
The Best Structure for Resignation Letter Submitted to HR or Manager
Resigning from a job can be a difficult decision, but once you have decided to do so, it is important to submit a resignation letter to HR or your manager. The resignation letter serves as a formal document that explains your decision to leave the company and provides important details such as the last day of work and your contact information. Here are some tips on how to structure your resignation letter in the best way possible:
1. Use a Professional yet Friendly Tone
It is important to maintain a professional tone when writing a resignation letter, but you can also add some friendly elements to show your appreciation and gratitude towards your colleagues and the company. Start your letter with a courteous greeting such as “Dear [Manager/HR Team],” and briefly express your appreciation for the opportunity to work with them.
2. State the Reason for Resignation
The primary purpose of a resignation letter is to explain your decision to leave the company. State the reason for your resignation precisely and succinctly. You may not need to go into great detail about why you are resigning, but if you feel the need to explain further, you can do so briefly.
3. Provide a Timeline
It is essential to inform your manager or HR team about your last day of work. Provide a timeline of your remaining days at the company so that they can plan accordingly. The standard notice period is two weeks, but some companies may require longer notice periods.
4. Offer Assistance
If possible, offer your assistance to the company during the transition period. This can be useful in maintaining good relationships with the company and your colleagues, and it can also demonstrate your commitment to ensuring a smooth transition.
5. Express Gratitude
Ending your resignation letter with a statement of gratitude and appreciation is a great way to leave a positive impression. Briefly thank your manager and the company for the opportunities they have provided you during your tenure.
In conclusion, the structure of your resignation letter should be professional, concise, and friendly. It is recommended to keep the length of the letter to one page and to proofread before submitting it to ensure that there are no grammatical or spelling errors. Remember, a resignation letter is an official document, and it is essential to be respectful and courteous throughout the process.
7 Sample Resignation Letters for Different Reasons
Sample Resignation Letter due to Job Dissatisfaction
Dear [Manager’s Name],
I am writing to express my resignation from my current position at [Company Name]. The reason behind this decision is the growing dissatisfaction and lack of interest in this role.
Despite my efforts to excel at my job, I have come to realize that this job does not provide me with the kind of challenges and growth opportunities that I am seeking in my career. I strongly believe that a change in career directions is necessary for me to progress and achieve my goals.
Please let me know if I can be of assistance in completing any of my unfinished tasks or during the transition period. I am committed to ensuring a smooth handover of my responsibilities to my successor.
Thank you for the support and opportunities provided during my time at [Company Name].
Best regards,
[Your Name]
Sample Resignation Letter due to Relocation
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you of my resignation from [Company Name], effective [Date of Resignation]. My decision to resign is primarily due to the relocation of my family to another state.
With the current circumstances, it is not feasible for me to continue working for [Company Name] and carry out my responsibilities effectively. I want to express my appreciation for the excellent opportunities that [Company Name] presented me with during my tenure. The experience working with this company and team have been satisfying and positive.
I am committed to working with you and the rest of the team to help ensure a smooth transition process. Please let me know if there is anything more I can do to help during my final days at [Company Name].
Thank you for the wonderful experience, and I wish the entire team the best of luck in the future.
Yours sincerely,
[Your Name]
Sample Resignation Letter due to Illness
Dear [Manager’s Name],
It is with great regret that I need to inform you that I am resigning from my position at [Company Name]. Unfortunately, due to my ill health, and it has become difficult for me to continue delivering my best work and give the position the attention it deserves.
Please understand that this was not an easy decision to arrive at, and it has been a concerning time both for me and my family. As the condition has progressed, I have made the right choice and learned that it is time to focus on my health.
Thank you for your kind support and constant encouragement during my stint in this company. I will be completing all my outstanding work and reachable to address any queries to make a smooth transition. I will miss working with the team immensely.
Sincerely,
[Your Name]
Sample Resignation Letter due to New Job Opportunity
Dear [Manager’s Name],
I am writing to notify you of my resignation from my position at [Company Name] due to the opportunity offered to me from another company for which I have accepted employment beginning [Date of Joining New Company].
Although leaving my current organization is bittersweet as I have thoroughly enjoyed working with everyone, the new position provides opportunities for growth and challenges, aligning with my future career objectives.
With this letter, I kindly request that my resignation takes effect [Date of Resignation]. I assure you that I will do everything possible to ensure a seamless transition during this period and complete all necessary tasks for the company.
Thank you for the productive and positive experience working with the team. Your consistent support, mentorship, and guidance have been instrumental in my career.
Best wishes,
[Your Name]
Sample Resignation Letter due to Personal Reasons
Dear [Manager’s Name],
It is with regret that I tender my resignation from my role as [Job Title] at [Company Name] effective [Date of Resignation]. The reason for my resignation lies entirely with personal reasons that require more of my attention.
Over the years, working with [Company Name] has given me immense satisfaction, experiences, and memories, which I will cherish forever. The decision is not an easy one, but I need to make it given my current situation.
Given the circumstances, I will do everything possible to ensure a prompt and smooth transition and ensure all tasks and responsibilities effectively get completed. I am committed to making this transition as smooth as possible and will be there to help with anything else required during the handover period.
Thank you everyone for the time and opportunity.
Yours sincerely,
[Your Name]
Sample Resignation Letter due to Retirement
Dear [Manager’s Name],
As I prepare to commence an exciting new chapter of my life, I must inform you of my intention to resign from my post as [Job Title] effective on [Date of Resignation]. After much contemplation, I have decided that it is time to move on from the organization and embrace my retirement fully.
Since joining [Company Name], I have learned so much, worked with and met inspiring individuals, and truly been enriched by the company’s community and experience. I wish to express my sincere appreciation and gratitude to everyone for making my tenure with [Company Name] such a fulfilling and rewarding one.
During the transition period, I will ensure all tasks and handover are adequately completed and assist the team wherever possible. Thank you for the support and opportunities provided during my time at [Company Name]. Do keep in touch!
Wishing all the best to the team and the organization.
Warm Regards,
[Your Name]
Sample Resignation Letter due to Going Back to School
Dear [Manager’s Name],
It is with mixed emotions that I am submitting my resignation from my role at [Company Name], effective [Date of Resignation]. I have decided to return to school to pursue further studies, and as much as I have enjoyed my time working here and with the team, I feel this move will benefit me in the long run.
Working with [Company Name] has provided me with invaluable work experience and connected me with great mentorship and people, shaping my career growth, and understanding of the industry. I am grateful for all the opportunities provided to me during my tenure.
I am committed to wrapping up all my assignments before my last day and ensuring a smooth transition. Please let me know if there is anything more I can do to facilitate the smooth transfer of responsibilities and support the team during this period.
Thank you so much for the support and team spirit during my tenure at [Company Name].
Best regards,
[Your Name]
Tips for Submitting a Resignation Letter to HR or Manager
Resigning from a job can be a nerve-wracking experience, but it’s essential to leave on good terms with your employer. Submitting a well-written resignation letter is crucial to ensuring a smooth and positive exit. Here are some tips to help you craft a professional and effective resignation letter:
- Use a professional format: Your resignation letter should be formatted like a business letter and include a header, date, salutation, body, and closing.
- Be concise: Keep your resignation letter short and to the point. State your intention to resign clearly and explain your reasons briefly.
- Express gratitude: Thank your employer and colleagues for the opportunities, experiences, and support they provided during your tenure. A little gratitude can go a long way towards preserving positive relationships.
- Give notice: Provide your employer with sufficient notice of your intention to resign. Two weeks’ notice is the standard, but your employer may require longer notice, particularly if you have a critical role or specialized skills.
- Offer assistance: If possible, offer to help your employer with the transition process. This may include training your replacement, documenting your work processes, or creating a status report on your ongoing projects.
Submitting a resignation letter can feel daunting, but it’s a necessary step to move on to new opportunities. A well-crafted resignation letter can help you leave a positive impression with your employer and maintain good relationships for future references or networking.
FAQs related to Resignation Letter Submit To HR Or Manager
What is a resignation letter?
A resignation letter is a written notice that an employee provides to their employer indicating their intentions to leave the company at a specified date in the future.
Is it necessary to submit a resignation letter?
Yes, it is highly advisable to submit a resignation letter to document that the employee has resigned from his or her position. It also serves as a formal communication to the employer about the employee’s intentions to leave, which can help in ensuring a smooth transition for both parties.
Who should I address my resignation letter to?
Your resignation letter should be addressed to your immediate supervisor or manager, as well as the HR department of your company, if applicable. This ensures that all relevant parties are aware of your intentions to resign and can assist you with the process.
What should I include in my resignation letter?
Your resignation letter should include the date of submission, the effective date of resignation, and your reason for resigning. It is also good to express gratitude and appreciation to your employer and colleagues for the opportunities and experiences you had in the company.
Should I mention a specific reason for resigning in my letter?
It is optional to mention a specific reason for your resignation in your letter. However, if you choose to do so, it is important to keep it professional and avoid making any negative comments about the company or your colleagues.
What is the recommended timeframe for submitting a resignation letter?
It is recommended to submit a resignation letter at least two weeks before your intended last day of work. This ensures that your employer has adequate time to find a replacement and plan for a smooth transition.
Is it necessary to give a notice period before submitting a resignation letter?
Yes, it is customary to provide a notice period before submitting a resignation letter, typically two weeks. However, the notice period may vary depending on the employment contract or company policies.
Say Goodbye in Your Own Words
That’s it – you’ve made it to the end! We hope this article has helped you to understand the importance of a well-crafted resignation letter and that you feel more confident about writing one yourself. Remember, the key to a successful resignation letter is to keep things professional, concise, and positive. Don’t forget to thank your employer for the opportunities you’ve had and express gratitude for everything you’ve learned. And if you need any more assistance, don’t hesitate to visit our website again for more helpful tips and advice. Thank you for reading!