Quitting your job is never an easy decision, but it’s important to leave on good terms. That’s where a Short Resignation Letter Template comes in handy. Whether you’re moving on to another opportunity or simply seeking a change, a resignation letter helps to formally communicate your decision to your employer.
But drafting a resignation letter from scratch can be a daunting task. That’s why we’ve put together a collection of templates that you can use as a starting point. Simply browse through our examples and edit them as needed to suit your situation.
Our Short Resignation Letter Templates are designed to be clear, concise, and professional. They cover everything from announcing your departure to expressing your gratitude for the time you spent at the company.
So if you’re planning to quit your job, don’t stress about writing the perfect resignation letter. Instead, use our templates as a guide and you’ll be sure to leave on good terms.
Best Structure for Short Resignation Letter Template
When writing a short resignation letter, it is important to keep the structure simple and to the point. After all, this letter is likely only a formality, and you don’t want to waste anyone’s time with unnecessary fluff or detail. Here’s a simple but effective structure you can use for your resignation letter template:
1. Open with a cordial greeting
Begin your letter with a friendly salutation, such as “Dear [Manager’s Name],” or “Hello [Supervisor’s Name],” This sets a positive tone and helps avoid any potential misunderstandings or miscommunications.
2. State your intention to resign
Next, make it clear in as straightforward terms as possible that you are resigning from your position. Avoid going into detail about why you’re leaving, as this is usually discussed in a separate exit interview.
3. Give your final working day
Let your manager know when your last day of work will be. Typically, you should give two weeks’ notice if possible, to ensure a smooth transition for both you and your employer.
4. Express gratitude for the opportunity
Expressing appreciation for the job, position, and opportunities provided to you is essential in your resignation letter. Thank your manager, co-workers, clients and/or the company as a whole for the time spent in the position.
5. Offer assistance as needed
It’s always a good idea to wrap up with an offer of assistance in the transitional period after your departure, By doing so, you’re ensuring your employer that you’re willing to help make the transition time as smooth as possible.
6. Close your letter cordially
Close your letter with a friendly sign-off, such as “Sincerely,” or “Best regards.” Include your name and contact information so that your manager can get in touch with you if needed after you have left.
In conclusion, keep your resignation letter short and sweet. By following the simple structure above, you can ensure that you leave on a positive note and maintain a good relationship moving forward. Remember, this letter may be more important than you think, as it could potentially be referred to in future employment background checks.
Short Resignation Letter Template Samples
Resignation Letter Template due to Personal Reasons
Dear [Manager’s Name],
This letter serves to inform you of my decision to resign from my position as [Your Position]. Unfortunately, my personal circumstances have changed drastically, and I am unable to continue fulfilling my duties to the best of my ability. I hope you will understand my situation.
I am grateful to have been given the opportunity to work with such a great team, and I have enjoyed my time here. My last day will be [Last Day at Work], which will give me enough time to complete all my pending tasks. I will ensure that my replacement is trained to the extent possible before my departure.
Thank you for your understanding.
Best regards,
[Your Name]
Resignation Letter Template due to Relocation
Dear [Manager’s Name],
It is with regret that I must inform you of my decision to resign from my position as [Your Position]. I will be relocating to [New Location] with my family, and it is no longer feasible for me to continue in my current role.
I am grateful for the experience and opportunities that [Company Name] has provided me with during my tenure here. Please let me know if there is anything I can do to help facilitate a smooth transition before my last day, which will be [Last Day at Work].
Thank you for your understanding, and I wish you and your team much success for the future.
Best regards,
[Your Name]
Resignation Letter Template due to a New Job Offer
Dear [Manager’s Name],
I would like to inform you that I will be resigning from my position as [Your Position] effective [Last Day at Work]. I have recently been presented with an opportunity to take on a new role at [New Company], which I have decided to accept.
I would like to express my deepest gratitude for the support you and the entire company have provided during my employment. I have learned so much from [Company Name] and will always cherish the relationships I have formed while working here.
I will do my utmost to ensure a smooth handover of my duties before my departure, and I wish all of you the very best for the future.
Thank you for your understanding.
Sincerely,
[Your Name]
Resignation Letter Template due to Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I inform you that I must resign from my position as [Your Position] at [Company Name] due to health issues that have developed in recent times. Unfortunately, these issues have made it difficult for me to keep up with my responsibilities effectively.
I would like to thank you and the entire team for all the support and guidance provided during my employment. I have thoroughly enjoyed working with everyone at [Company Name], and I will miss being part of the team.
Please let me know how I can assist in completing any outstanding work over the next few weeks, and I wish you all the best for the future.
Sincerely,
[Your Name]
Resignation Letter Template due to Lack of Career Advancement
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. Of late, I have not been able to progress as I had hoped, and I feel that it is time to evaluate some other opportunities that can help me reach my career goals.
I would like to thank you and the entire company for the support and guidance provided during my time here. Working with such a dedicated and professional team has been an unforgettable experience for me.
Please let me know how I can help in ensuring a smooth transition before my last day, which will be [Last Day at Work]. Thank you for understanding my decision.
Best regards,
[Your Name]
Resignation Letter Template due to Unreasonable Working Conditions
Dear [Manager’s Name],
It is with immense sadness that I am resigning from my position as [Your Position] at [Company Name]. The working conditions have deteriorated beyond repair, and it is affecting my mental and physical well-being.
Despite my efforts to address the situation, nothing seems to have changed, and I feel that my only recourse is to tender my resignation. I hope that you will understand my position and take the necessary steps to improve the environment here at [Company Name].
My last day at work will be [Last Day at Work], and I will do everything in my power to ensure a smooth handover of my duties before then.
Sincerely,
[Your Name]
Resignation Letter Template due to Retirement
Dear [Manager’s Name],
I am writing to inform you of my intention to retire from my position as [Your Position] at [Company Name], effective [Last Day at Work]. I have had the pleasure of working with some of the most competent and dedicated professionals in my field, and I would like to thank everyone for their support and guidance throughout my tenure here.
I would be happy to support my colleagues in any way possible, and I will make sure to pass on all relevant knowledge and information before I leave. I wish you and the entire company continued success and growth in the future.
Thank you for everything,
[Your Name]
Tips for Writing a Short Resignation Letter Template
Drafting a proper resignation letter is an essential aspect of professional etiquettes. A resignation letter is an official document that conveys your intent to leave your current job. Here are some essential tips that you can use while writing a short resignation letter template:
- Be clear and concise – Keep the letter short and to the point. Mention your effective resignation date and your reasons for leaving the job, if necessary.
- Express gratitude – Show your appreciation towards the company and colleagues for the experiences and opportunities you gained during your time at work.
- Format the letter correctly – A resignation letter should have a basic format such as a proper salutation, introduction including the resignation statement, and summary of your experience at work.
- Proofread the letter – Ensure that there are no grammatical or spelling errors, and the language is professional yet polite.
- Offer Help – Offer to assist in any way possible during the period of the transition.
- Follow Company’s Policies – Follow the company’s policy in providing notice of resignation, number of days before the resignation becomes effective, and the resignation protocol.
- Avoid placing blame – Do not place blame or use the resignation letter as a platform to criticize the company or coworkers. Be respectful and professional.
In conclusion, a short resignation letter is an essential document that needs careful drafting. Follow the above tips, and you will produce a professional, well-written resignation letter that will maintain positive relationships with your current employer and colleagues.
Short Resignation Letter Template FAQs
What is a short resignation letter template?
A short resignation letter template is a pre-drafted document that includes all the necessary information required in a resignation letter, which is used when an employee wants to resign from their job position without providing too many reasons for their decision.
Why use a short resignation letter template?
Using a short resignation letter template is a good option because it saves time and ensures that you provide all the essential information required in a resignation letter, such as your intention to resign, your last working day, and any other details that your employer may need to know.
What should the content of a short resignation letter be?
A short resignation letter should include your full name, job position, date of the letter, the name of your employer, your intention to resign, and the last date of your employment. It is also good practice to thank your employer for the opportunities that the job has given you.
What should I avoid including in my short resignation letter?
You should avoid being negative, providing too much detail, or criticizing your employer or colleagues. Be professional and cordial in your tone and approach.
Can I use a short resignation letter template for any job position?
Yes, you can use a short resignation letter template for any job position. However, you may need to make some adjustments to the template to suit the specifics of your job position or the company culture that you work in.
How should I submit my short resignation letter?
You should submit your short resignation letter either in-person or via email to your supervisor or HR department. You should also ensure that you provide a copy of the letter to your supervisor and keep a copy for your records.
Is it necessary to explain the reason for my resignation?
No, it is not necessary to explain the reason for your resignation. However, if you want to provide a reason, keep it brief and professional.
What should I do after submitting my short resignation letter?
After submitting your short resignation letter, you should work with your employer to ensure a smooth transition of your work responsibilities. You should also inquire about any final details such as your final paycheck, benefits, and any other entitlements that you may have accrued during your employment.
Happy resigning!
So there you have it, a short resignation letter template that will save you time and stress when it’s time to say goodbye to your employer. Remember, keep it simple and positive, and don’t burn any bridges. Thanks for reading, and be sure to come back for more helpful tips and templates in the future! Good luck with your next adventure.