Sending Resignation Letter Via Email has become a popular option for those looking to make a professional exit from their current company. It’s quick, convenient, and allows you to express your thoughts and feelings in a concise and clear manner. But, for many, the idea of crafting the perfect resignation letter can seem daunting. That’s where examples and templates come in handy. By browsing online, you can find a plethora of resignation letter templates that you can edit to fit your specific situation. So why wait any longer? If you’re ready to make your move, start crafting your resignation letter today!
The Best Structure for Sending Resignation Letter Via Email
Sending your resignation letter via email can be a nerve-wracking experience, but if you follow a certain structure and tone, you can make it a smoother experience for yourself and your employer. Here is a guide to the best way to structure and send your resignation letter via email:
Subject Line: The first thing that your employer will see when they receive your email will be the subject line. It’s important to make sure that your subject line is clear and straightforward. Ideally, your subject line should state that this email contains your resignation letter. For example, “Resignation Letter – [Your Name].”
Greeting: Once you begin composing the email, it’s important to greet your employer in a polite and professional way. Start with something like “Dear [Manager’s Name]” or “To Whom It May Concern.”
Opening Paragraph: Your opening paragraph should contain your intention to resign and your last day of work. It’s important to make sure that you give your employer enough notice of your resignation. One to two weeks’ notice is typically standard, but your employment contract may specify a different amount of notice.
Body Paragraph: In the next few paragraphs, you should provide an explanation for your resignation. Be honest, but also professional. You may want to thank your employer or express appreciation for your time at the company. This is also a good opportunity to offer to help with the transition period and ensure that your workload is handed over successfully.
Closing Paragraph: In your closing paragraph, you should end with a positive note. You may want to thank your employer again for the opportunity or express your willingness to keep in touch. You should also reiterate your last day of work and make it clear that you are committed to making your transition out of the company as smooth as possible.
Closing: Finally, close your email with a polite, professional sign-off such as “Sincerely,” or “Best regards,” followed by your name and contact information.
By following this structure and tone, you will ensure that your resignation email is professional and respectful, and will make the process smoother for both you and your employer.
7 Resignation Letter Samples Sent Via Email for Different Reasons
Sample Resignation Letter Due to Health Issues
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name]. This decision has not been an easy one to make, and I have given it a lot of thought. Unfortunately, I have been experiencing health issues that are significantly impacting my ability to perform my duties effectively and efficiently. I have consulted with my doctor and have been advised to prioritize my health and well-being.
I would like to thank you for the opportunities that you have provided me during my time at the company. My experience here has been invaluable, and I will always be grateful for the knowledge and skills that I have gained. I will ensure that this transition period is as smooth as possible, and I am willing to assist in any way that I can.
Thank you again for your understanding and support during this challenging time.
Best regards,
[Your Name]
Sample Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name] effective [Date]. I regret that this resignation is due to my relocation out of the area. Unfortunately, the move is beyond my control and I must prioritize my personal life at this time.
I appreciate the opportunities that [Company Name] has provided me. I have learned a great deal from my colleagues and have built strong relationships. I am grateful for the support and guidance that you have provided, and the professional growth that I have achieved through my tenure.
Please let me know if there are any additional steps I need to take before my last day of work. I will ensure that the transition is as smooth as possible. I would like to thank you again for everything, and wish [Company Name] continued success.
Yours sincerely,
[Your Name]
Sample Resignation Letter Due to Better Opportunity
Dear [Manager’s Name],
I am writing to officially submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. I have recently been offered a new position that I believe will offer me greater challenges and opportunities to grow my career.
While it has been an honor to work at [Company Name] and the decision to resign was not easy, I believe that this new role is the best decision for my professional development. During my time here, I have appreciated all the support and guidance from my colleagues over the years.
Please let me know what additional steps I need to take in the coming weeks to make the transition to my replacement as smooth as possible. I would like to thank you for all the opportunities you have given me to grow professionally during my tenure with the company. I am confident that the experience I have gained will benefit my career in the long term.
Sincerely,
[Your Name]
Sample Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
Please accept this letter as notice of my resignation from my current position as [Job Title] at [Company Name]. My last day of work will be [Date]. Unfortunately, I am forced to resign from my position because of personal reasons that are beyond my control.
Thank you for the ongoing support and opportunities that [Company Name] has provided me. It has been an honor and a pleasure to work with such an outstanding team. I would like to ensure that my resignation does not have a negative impact on the company, and as such, I am willing to assist in the transition period in any way that I can.
Again, I would like to express my gratitude for the opportunity to work at [Company Name]. Please let me know if there is anything else I can do to make the transition period smoother.
Sincerely,
[Your Name]
Sample Resignation Letter Due to Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I have made the decision to resign from my position as [Job Title] at [Company Name]. I have been presented with an opportunity to pursue further studies and I have decided to take this opportunity to further my intellectual growth and career prospects. As a result, I would appreciate it if my resignation would be effective as of [Date].
Thank you for all the guidance and support that [Company Name] has provided me during my tenure. The opportunities and experiences that I gained will provide me with a solid foundation for my future. I am grateful for the valuable lessons and experiences gained during my time with the company.
Please let me know what additional steps I need to take to ensure a smooth transition for my successor. I would be happy to help out in any way possible to make the process seamless.
Best regards,
[Your Name]
Sample Resignation Letter Due to Unreasonable Demands
Dear [Manager’s Name],
I am writing this letter to notify you that I will be resigning from my position as [Job Title] at [Company Name], effective [Date]. The reason for my resignation is due to unreasonable demands made by the company, which have negatively impacted my work-life balance and personal health.
I would like to take this opportunity to offer my sincere appreciation for all the guidance and support that I have received since joining your team. My experience at [Company Name] has not only been productive and challenging but has also proven to be a great learning opportunity. The decision to leave the company was not an easy one to make, but I believe that it is in my best interest to do so.
I will do everything possible to ensure a smooth transition during this period. Please let me know how I can help during this time, and I will be happy to address any transition concerns.
Sincerely,
[Your Name]
Sample Resignation Letter Due to Harassment
Dear [Manager’s Name],
Please accept this letter as a formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. Due to the harassment that I have encountered on several occasions, I have realized that my health and well-being could be compromised if I continue to work under these circumstances.
I appreciate all the support and guidance that I received while working at [Company Name]. I value the time that I spent with the team, and the skills and experiences accrued over the years have significantly contributed to my professional growth. Nonetheless, I agonized over this decision, and I hope it does not cause any inconvenience to you.
I would like to offer my full cooperation during the transition period so as to ensure that the company processes run steadily. My main aim is to ensure a smooth and efficient transition period for the company and my replacement.
Thank you again for allowing me to be a part of the team here at [Company Name], and I wish you all the best in your future endeavors.
Yours sincerely,
[Your Name]
Tips for Sending Resignation Letter Via Email
Resigning from a job is a major life decision and it is important to go about it the right way. Sending a resignation letter via email is becoming a popular option for many individuals. Here are some tips to make sure your resignation letter is delivered in the best way possible:
Use a clear subject line: The subject line should clearly state that you are resigning and should include your name and the word “resignation”. This helps to ensure that your email is not mistaken for spam or overlooked.
Be professional: Your email should be professional and courteous. Avoid criticizing the company or your colleagues in any way. Instead, focus on expressing gratitude for the experiences and opportunities you have had while working there.
Keep it short and simple: Your resignation letter should be concise and to the point. Stick to the necessary details such as the date of your last day of work and any outstanding tasks or projects you may need to complete before leaving.
Express gratitude: Whether you have had a positive or negative experience at your job, it is important to express gratitude. Thank your colleagues and employer for the experience and opportunity to learn and grow while working for the company.
Stay positive: Even if you are leaving the company because of negative experiences or a toxic work environment, it is important to maintain a positive attitude. This will help you leave on good terms and avoid burning bridges.
Follow up: After sending your resignation letter via email, follow up with your boss or HR department to confirm receipt of the letter and to discuss any further details or necessary steps for a smooth transition.
With these tips, you can ensure that your resignation letter is delivered in a professional, courteous, and effective manner via email. Remember to accommodate your employer during your last few days on the job so that you leave with a good impression and strong professional relationships. Good luck in your future endeavors!
FAQs Related to Sending Resignation Letter Via Email
What should I include in my resignation letter email?
When writing your resignation letter email, you should include your name, position, and the date of your resignation. You should also provide an explanation for your resignation, a brief message of gratitude to your employer, and an offer to assist with the transition.
When is it appropriate to send a resignation letter email?
You should send your resignation letter email at least two weeks before your last day of work. This will give your employer enough time to find a replacement and for you to finish any ongoing projects or tasks.
Should I address my resignation letter email to my supervisor or HR?
You should address your resignation letter email to your immediate supervisor or manager. However, it is also important to cc HR or the appropriate department, to ensure that your resignation is processed through the proper channels.
What should I do if I don’t receive a response to my resignation letter email?
If you don’t receive a response to your resignation letter email, it’s always a good idea to follow up with your supervisor or HR to ensure that your resignation has been received and processed.
Is it okay to include additional feedback or criticism in my resignation letter email?
It is generally not recommended to include additional feedback or criticism in your resignation letter email. Your resignation letter is meant to be a professional and courteous message of resignation and gratitude to your employer.
Should I schedule a meeting with my supervisor to discuss my resignation?
You can schedule a meeting with your supervisor to discuss your resignation, but it is not necessary. Your resignation letter email should be sufficient to formally inform your employer of your departure.
Can I retract my resignation after sending a resignation letter email?
Depending on your employer’s policies, it is possible to retract your resignation. However, this should be done as soon as possible and before your last day of work.
How should I approach my colleagues after sending a resignation letter email?
You should approach your colleagues in a professional and courteous manner after sending a resignation letter email. It’s always a good idea to thank them for their support and offer to assist with the transition process.
Happy Resigning!
So there you have it, folks. A guide to sending your resignation letter via email. Remember, it’s important to handle this moment with grace and professionalism. But don’t forget to take care of yourself, too. We hope that this article has helped you with your next steps. Thanks for reading and be sure to visit again soon!