Thinking about quitting your job and moving onto bigger and better things? Well, before you do, it’s important to leave your current employer on good terms. And the best way to do that is by submitting a professional two weeks notice email.
Don’t worry, we know that writing a resignation email can be daunting and stressful. But fear not, we’ve got your back. In this article, we’ve included samples of two weeks notice emails that you can use as a guide or edit as needed to suit your exact situation.
Leaving your job is a big deal, and you want to make sure you’re doing it the right way. By sending a formal email, you’re not only showing respect to your current employer, but also leaving a lasting impression that could impact future opportunities.
Our sample two weeks notice email templates are easy to use and customizable. You can add or remove information depending on what you need to tell your employer. Plus, we’ll even include some tips on how to write a respectful and professional resignation email.
So whether you’re leaving for a new job, starting a new business, taking a sabbatical, or simply ready for a change, our sample two weeks notice email templates can help make your transition as smooth as possible. Let’s get started!
The Best Structure for a Two Weeks Notice Email
So, you have decided to resign from your job and you want to do it right by giving your employer a heads up through a two weeks notice email. Great decision! It is always professional to leave on a respectful note and give your employer enough time to prepare for your departure. But, how do you structure your email to make the best impression?
First things first, start your email with a clear and concise subject line that indicates your intention to resign. You can write something like “Resignation Notice – [Your Name]”. This will help your employer know what to expect before they even open the email.
In the body of your email, start by expressing gratitude for the opportunity to work with the company. Be sincere and mention some of the experiences and skills that you have gained while working there. Then, state your intention to resign and the date that your resignation will be effective.
It is important to give a two weeks notice, but you can also state that you are open to discuss the possibility of a longer transition period if necessary. This shows that you are willing to help the company with the transition and it may also help to maintain a positive relationship with your employer.
Next, it is good to detail some of the reasons why you have decided to resign. However, you should be careful not to criticize the company or your colleagues. Keep it professional and highlight your desire to pursue other opportunities or interests.
Finally, you can offer your help with the transition process by offering to train your replacement or keeping your colleagues updated on ongoing projects. End the email by expressing your willingness to discuss the matter further and thanking your employer for their support.
In conclusion, your two weeks notice email should have a clear subject line, express gratitude, state your intention to resign and the effective date, explain any reasons behind your decision, and offer your help with the transition process. By following this structure, you’ll leave your employer with a positive impression and maintain a professional relationship. Good luck with your next adventure!
Sample Two Weeks Notice Email for Different Reasons
Sample Two Weeks Notice Email – Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] effective [Date]. This decision was not an easy one, but I have decided to step down due to personal reasons that require my full attention.
I want to express my appreciation for the opportunities that you and the company have given me over the years. I have learned a lot and grown both personally and professionally during my time here. I will do my best to ensure a smooth transition and to complete all my outstanding tasks before my last day.
Thank you for your understanding in this matter. I will work closely with you during the next two weeks to provide any support that you might need to fill my position.
Sincerely,
[Your Name]
Sample Two Weeks Notice Email – Academic Pursuits
Dear [Manager’s Name],
I wanted to inform you that I am resigning from my position as [Job Title] effective [Date]. I have decided to pursue my academic goals and will be attending graduate school full time beginning next month.
I appreciate everything that I have learned here at [Company Name], and I would not have been able to get into this prestigious graduate program without the skills and knowledge that I have gained in this company.
I will work closely with you during the next two weeks to ensure a smooth transition, and to complete any outstanding projects or tasks that I am responsible for. I will also train my replacement and provide all the necessary information and support to make the transition as seamless as possible.
Thank you for everything, and I look forward to staying in touch with you and the team.
Sincerely,
[Your Name]
Sample Two Weeks Notice Email – Better Career Opportunity
Dear [Manager’s Name],
I have decided to resign from my position as [Job Title] effective [Date]. I recently received an offer from another company that presents a better opportunity for my career growth and development.
I want to thank you and the team at [Company Name] for the valuable experiences, skills, and knowledge that I have gained during my time here. I will miss the culture and the team that I have grown to love, but I am excited about this new challenge.
I will work closely with you during the next two weeks to ensure a smooth transition and to complete any outstanding projects or tasks that I am responsible for. I will also train my replacement and provide all the necessary information and support to make the transition as seamless as possible.
Thank you again for everything, and I look forward to staying in touch.
Sincerely,
[Your Name]
Sample Two Weeks Notice Email – Health Reasons
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I will be resigning from my position as [Job Title] effective [Date]. I have recently been diagnosed with a serious health issue that requires my immediate attention and focus.
I want to express my gratitude for the opportunities and support provided by [Company Name]. I am grateful for everything I have learned here, and I have enjoyed my time with the team. I am available to help during this transition period so that the necessary arrangements can be made for the smooth transfer of my responsibilities.
Thank you again for everything, and I wish everyone at [Company Name] continued success in the future.
Sincerely,
[Your Name]
Sample Two Weeks Notice Email – Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title], effective [Date], as I will be relocating to [City/State].
This decision was not an easy one, but I have come to a point where I need to prioritize my family’s needs and therefore, have decided to take this step. I would like to take this time to thank you and the team here at [Company Name] for the opportunity to work with some wonderful people and for the support given to me throughout my tenure here.
I will work to the best of my ability to ensure a smooth transition and completion of any deliverables or responsibilities that I am involved with. Please let me know if there is anything else that I can do to help with the transition.
Thank you again, and please stay in touch.
Sincerely,
[Your Name]
Sample Two Weeks Notice Email – Dissatisfaction with Job/Company
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title], effective [Date]. I have reached this decision after taking a lot of time to deliberate and critically assess my current circumstances.
Unfortunately, I feel that I lack the enthusiasm and passion for the work that I am doing here, and it’s time for me to move on to other things. I want to say thank you for all the experience and knowledge that I have acquired while working here. It has been a fantastic learning experience.
I will ensure that I do everything in my power to make the transition process as effortless and seamless as possible. I understand what it means when an employee leaves, and therefore, I want to ensure that the company and my colleagues are in good hands.
Once again, thank you for such a wonderful opportunity.
Sincerely,
[Your Name]
Sample Two Weeks Notice Email – Retirement
Dear [Manager’s Name],
I am writing to announce my retirement from my position as [Job Title], effective [Date]. Instead of feeling sad, I am filled with a lot of pride and gratitude for the opportunity that I have been given to work alongside such a remarkable team and company.
I have enjoyed my time with [Company Name] immensely and am honored to have been part of such an amazing team. As my time with the company comes to a close, I look back with immense fulfillment at all that we have accomplished together.
It is important to me that I wrap up any outstanding projects that I am a part of before my last day and assure you that I will make every effort to do so. Once again, thank you for the remarkable opportunity and the wealth of knowledge that I have received.
Sincerely,
[Your Name]
Tips for Writing a Sample Two Weeks Notice Email:
Are you planning on leaving your current job in a couple of weeks? If yes, then you need to follow proper professional etiquette to maintain your relationship with your current employer. Writing a well-crafted two weeks notice email can help you achieve that. Here are some tips to help you:
- Keep your email short and simple. You don’t need to write long paragraphs or provide unnecessary information. Simply state that you’re resigning, your last day of work, and thank your employer for the opportunities provided during your time with the company.
- Be professional in your writing. Avoid using slang or informal language in your email. Use a respectful tone and make sure to proofread your message before hitting the send button.
- Provide an explanation for your resignation, if possible. You don’t need to be too detailed but giving your employer a reason for quitting can help them understand your decision, and can also help you leave on good terms.
- Offer your assistance during the transition period. Let your employer know that you’re willing to help with the handover process, and provide contact information in case they have further questions or need to reach you in the future.
- Express gratitude to your employer. Thank them for the experience you’ve gained, and the skills you’ve learned while working with them. Even if you’re leaving because of negative experiences, it’s best to express gratitude anyway and to focus on the positives of your time with the company.
- Send the email to the appropriate person/s. Make sure to address your message to the right person/s, whether it’s your immediate supervisor or the HR department. This shows that you’re respecting the hierarchy within the company. It’s also a good idea to follow up with a hard copy of your two weeks notice letter for the record.
Remember, resigning from a job can be a delicate situation. However, following these tips on writing a sample two weeks notice email can greatly help in maintaining a good relationship with your current employer, which can ultimately help you in your future career endeavors.
FAQs About Sample Two Weeks Notice Email
What is a two weeks notice email?
A two weeks notice email is a resignation letter sent by an employee to their employer, stating their intention to leave the company within two weeks from the date of the email. It is a professional way of informing the employer of your decision to resign and giving them time to find a replacement.
Why should I send a two weeks notice email?
Sending a two weeks notice email is a professional and courteous way of resigning from your job. It shows respect for your employer and gives them time to find a replacement. It can also help maintain a positive relationship with your employer and colleagues, which may be beneficial in the future.
What should I include in a two weeks notice email?
A two weeks notice email should include your intention to resign, your final date of employment, and a brief explanation of your reason for leaving. It should also express gratitude to the employer and colleagues for the opportunity and experience gained while working with them.
When should I send a two weeks notice email?
You should send a two weeks notice email at least two weeks before your last day of work. This gives your employer sufficient time to find a replacement and transition your responsibilities to another employee.
Can I withdraw my two weeks notice email?
Yes, you can. However, it is important to communicate this to your employer as soon as possible and explain your reasons for doing so. It may also depend on your employer’s policies and procedures regarding employee resignations.
Can I still work during the two weeks notice period?
Yes, you should still work during the two weeks notice period. This is a professional expectation and shows respect for your employer and colleagues. It is also a time for you to finish any outstanding projects, document your work, and assist with transitioning your responsibilities to another employee.
What should I expect after sending a two weeks notice email?
After sending a two weeks notice email, you should expect to have a discussion with your manager or HR representative regarding your resignation, your final paycheck, and any outstanding benefits or payments owed to you. You may also be asked to complete an exit interview or provide feedback on your experience working with the company.
How can I make my two weeks notice email professional and effective?
To make your two weeks notice email professional and effective, you should keep it brief, courteous, and to the point. Be honest and clear about your reasons for leaving, and express gratitude for the opportunity and experience gained while working with the company. It is also important to proofread and edit your email before sending it.
Thanks for Reading!
Hope you found this sample two weeks notice email helpful in crafting your own resignation notice. Remember, leaving a job can be a tough decision but it’s always best to do it professionally. Don’t forget to stay in touch with your soon-to-be-ex colleagues and keep up with their news. If you’re looking for more career tips and advice, be sure to visit our website again. Best of luck on your next adventure!