Are you ready to move on from your current job? It can be tough to leave, but writing a resignation letter to your employer can help make the process smoother. Fortunately, you don’t have to start from scratch. We’ve put together some sample resignation letters that you can use as a starting point.
Whether you want to leave on good terms, give feedback, or simply want to keep it short and sweet, we’ve got you covered.
Editing them as needed, you can ensure that your resignation letter reflects your personality and your unique work experience.
Let’s get started on crafting the perfect sample resignation letter to employer that suits your needs.
The Best Structure for a Sample Resignation Letter to Employer
Breaking the news to your employer that you are resigning can be an emotional decision. However, it is critical to abide by the correct protocols and the most appropriate communication method. One of these protocols is crafting a resignation letter to your employer. Here’s a simple structure to follow when writing a sample resignation letter to your employer.
Heading: Start your letter formally by putting your employer’s name and address on the top-left portion of the page. Follow this with your name, address, and the date on the top-right corner of the page.
Introduction: This is the part where you communicate your intention to resign. It is vital to divest from using words that might spark an emotional conflict. Instead, keep it simple and straightforward. Begin this paragraph by stating your intention to resign, your notice period, and your final day on the job. It would also help if you expressed your gratitude for the opportunities you got while working at the company.
Body: The body of your resignation letter is the part where you get to expound on your reasons for quitting. While you do not owe your employer an explanation, it would be best if you highlight the reason for resigning. Keep your tone positive even if your reason is negative. You can also use this paragraph to express how you’d like to transfer your tasks to someone else and indicate a willingness to help with the transition process in your final days.
Closing paragraph: End your letter by reiterating your gratitude to your colleagues and the company as a whole. You may also express how you’d like to remain in touch or any final thoughts about the experience of working with the company.
Closing line: Finally, end with a polite closing line, such as “Sincerely” or “Regards.” Include your signature and printed name after the closing line.
Following this simple structure will ensure that you draft a concise and well-articulated resignation letter to your employer. It communicates your decision to leave the company while still showing your professionalism and gratitude for the work experience. Remember to keep your tone cordial and positive, even if your reason for leaving isn’t. Always keep in mind that the resignation letter is a significant step in the resignation process, and your conduct speaks volumes about you and the company.
7 Sample Resignation Letter to Employer for Different Reason
Sample Resignation Letter due to Personal Reasons
Dear [Employer’s Name],
It is with a heavy heart that I submit my resignation, effective two weeks from today. Unfortunately, I must step down from my position due to personal reasons that require my immediate attention.
I am grateful for the opportunity to have worked with such an amazing team. During my time here, I have learned so much and grown both personally and professionally. I hope to maintain a positive connection with all my co-workers.
Thank you for your understanding and support during this difficult time. I wish you and the company continued success.
Sincerely,
[Your Name]
Sample Resignation Letter due to Health Issues
Dear [Employer’s Name],
It is with sadness that I submit my resignation, effective two weeks from today. Unfortunately, my health issues have escalated, making it impossible for me to continue working as I need to focus on my health and well-being.
I appreciate all the support and opportunities I received during my time here. I have learned so much, and I have enjoyed working with such a talented team.
Thank you for all the support during my tenure, and I wish the company all the best in future endeavors.
Best Regards,
[Your Name]
Sample Resignation Letter due to Workplace Harassment
Dear [Employer’s Name],
It is with regret that I submit my resignation, effective immediately. Unfortunately, I have experienced workplace harassment that has made it unbearable for me to work here any longer.
Despite my attempts to rectify the situation, it has continued, and I can no longer work in such a hostile work environment. I hope you will take immediate action to address the issues and provide a safer work environment for all employees.
Best Wishes,
[Your Name]
Sample Resignation Letter due to Better Job Offer
Dear [Employer’s Name],
Please accept this letter as my formal resignation from my position in two weeks. I have received a better job offer that I just cannot turn down.
I am thankful for my time with this company and everything that I have learned while here. It is difficult to leave such a great team, but I am excited for the new opportunities that await.
Thank you for all the support and understanding, and please let me know how I can make the transition as easy as possible.
Best Regards,
[Your Name]
Sample Resignation Letter due to Relocation
Dear [Employer’s Name],
Please accept this letter as formal notice of my resignation, effective two weeks from now. Due to unforeseeable circumstances, I have no other choice but to relocate effectively immediately.
I enjoyed being a part of this team and working with such a talented group. The experiences during my tenure here have been invaluable, and I appreciate everything this company has done for me.
Thank you for all the support and understanding, and please let me know how I can help make the transition process go more smoothly.
Sincerely,
[Your Name]
Sample Resignation Letter due to Going Back to School
Dear [Employer’s Name],
I am writing to formally inform you of my resignation from my position in two weeks. I have decided to go back to school and further my education, making it impossible to continue working for this company.
It has been a pleasure working with all of you during my time here, and I have grown both personally and professionally. Thank you for your understanding and support during the time spent here.
Best Wishes,
[Your Name]
Sample Resignation Letter due to Career Change
Dear [Employer’s Name],
I am writing to formally inform you of my resignation in two weeks. After much consideration, I have decided to make a career change and pursue other areas outside of this industry.
I am grateful for all of the opportunities presented to me while working for this company and will always remember the experiences gained and the memories shared with my colleagues.
Thank you for all the support and understanding during my time here, and I wish the company continued success.
Best Regards,
[Your Name]
Tips for Writing a Resignation Letter to Your Employer
Resigning from a job can be a difficult and stressful process, especially when you have to break the news to your employer in a formal resignation letter. However, by following these tips, you can make the process easier and ensure that your resignation letter is professional and effective:
- Be clear and concise: When writing your resignation letter, be clear and concise about the reason why you are leaving and the date of your departure. Avoid rambling or being too emotional in your letter; instead, focus on the facts and keep your tone professional.
- Express gratitude: Thank your employer for the opportunities and experiences you gained while working at the company. This will help leave a positive final impression of you and show that you value the relationships you developed during your employment.
- Provide ample notice: Make sure to provide your employer with ample notice so they have enough time to find a replacement. Two weeks is typically standard, but consult your employee handbook or contract to ensure you are meeting your obligations.
- Offer to help with the transition: If possible, offer to assist with the transition process by helping to train your replacement or creating a comprehensive handover document. This will help ensure that there is a smooth transition and that your departure is not disruptive to your team or the company.
- Proofread your letter: Ensure that your resignation letter is free of errors and is grammatically correct. This will help you convey a professional image and show that you are taking this process seriously.
- Deliver your letter in person: Whenever possible, deliver your resignation letter in person to your employer. This will allow you to have a face-to-face conversation about your departure and show that you respect your employer enough to have a personal conversation about the matter.
By following these tips, you can ensure that your resignation letter is professional, effective, and helps you leave your job on a positive note.
FAQs related to Sample Resignation Letter To Employer
What is a resignation letter?
A resignation letter is a formal document that an employee submits to their employer to inform them that they are leaving the organization permanently.
When should I submit a resignation letter?
You should submit a resignation letter at least two weeks before your intended last day of work. This allows your employer to plan for your departure and to find a suitable replacement.
Why do I need to submit a resignation letter?
You need to submit a resignation letter to inform your employer of your decision to leave the organization and to provide them with information about your last day of work, your reason for leaving, and any other details that they need to know.
What should I include in my resignation letter?
Your resignation letter should include your name, job title, last day of work, reason for leaving, and any other information that you feel is relevant, such as a brief thank you note to your employer for the opportunity to work with them.
Does my resignation letter need to be formal?
Yes, your resignation letter should be formal and professional. This is a business document, so it should be written in a professional tone and format.
Do I need to give a reason for my resignation?
No, you don’t need to give a reason for your resignation. However, if you feel comfortable doing so, you can provide a brief explanation for your decision to leave.
What do I do after I submit my resignation letter?
After you submit your resignation letter, make sure to tie up any loose ends at work and help with the transition process as much as possible. Keep in mind that your last impression can be just as important as your first, so try to leave on a positive note.
What if I change my mind after submitting my resignation letter?
If you change your mind after submitting your resignation letter, it’s important to speak with your employer as soon as possible. They may be willing to work with you to find a solution that works for everyone.
Say Goodbye to Your Boss with Ease
Well, that’s it! We hope this sample resignation letter to employer made your process a little bit easier. Remember, resigning from your job can be a tough decision, but with the right approach and attention, it can lead to great opportunities. Don’t forget to stay positive and express gratitude for the experiences and connections you made while working at your company. Thanks for reading, and we hope to see you again soon for more helpful tips and advice!