Are you tired of your current job and ready to move on to something new? It’s not always an easy decision, but sometimes it’s the best one for you and your career. If you’re considering resigning from your job, it’s important to do it the right way. And that means crafting a professional resignation email that includes a clear reason for your departure.
Luckily, we’ve got you covered. In this article, we’ll explore everything you need to know about writing a Sample Resignation Email With Reason. You’ll learn the best tips and tricks for crafting a great email that conveys your respectful departure and sets you up for success in the future.
But that’s not all. We also understand that writing emails, especially important ones like resignation letters, can be tricky and time-consuming. That’s why we’ve included several sample resignation email templates that you can use and edit as needed.
So, whether you’re moving on to a better opportunity or just ready to try something new, know that we’re here to support you through the resignation process. Let’s get started!
The Best Structure for Sample Resignation Email With Reason
Resigning from a job can be a stressful decision, but sometimes it’s necessary to move on to new opportunities. When writing a resignation email, including a reason for your departure can provide clarity and closure for both you and your employer. Here’s the best structure for a sample resignation email with a reason:
Introduction
In the first paragraph, begin by stating that you are resigning from your position and include the date of your last day of employment. It’s also polite to express gratitude for the opportunities and experiences you gained while working at the company.
Reason for Resignation
In the second paragraph, briefly explain the reason for your resignation. This can be a personal decision, such as a desire to pursue further education, or a professional one, such as an opportunity for career growth or a job offer from another company. Be honest and transparent, but avoid being negative or critical of your current employer or colleagues.
Transition Plan
In the third paragraph, offer to help make the transition as smooth as possible for your employer and colleagues. This can include training a replacement, finishing any outstanding projects, or providing a list of contacts and resources that will be useful for the person taking over your responsibilities.
Closing Statement
In the final paragraph, reiterate your gratitude for the company and express your willingness to help in any way during the transition period. If appropriate, leave the door open for future opportunities or collaborations. End the email with a professional and respectful sign-off, such as “Sincerely” or “Best regards,” and your name and contact information.
Overall, the best structure for a resignation email with a reason is to be clear, concise, and professional. By providing a brief explanation for your departure and offering to help during the transition, you can leave a positive impression and maintain positive relationships with your former colleagues.
Sample Resignation Email With Reason
Personal Reasons
Dear [Manager Name],
It is with mixed emotions that I write to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My reason for leaving is entirely personal, as I have found myself in a situation that demands my full attention and focus.
As much as it pains me to leave this role, I have to prioritize my personal life right now. I want to assure you that I remain fully committed to the success of our team and will do everything I can to ensure a smooth transition.
Thank you for everything you have done for me during my time at [Company Name]. I have learned a lot and will always cherish the memories and friends I have made here. Please let me know what I can do to make this transition easier for everyone involved.
Best regards,
[Your Name]
Career Advancement
Dear [Manager Name],
I have decided to resign from my position as [Your Position] at [Company Name]. I am incredibly grateful for the opportunities and experience I have gained during my time here and the support you have given me. However, after careful consideration, I have decided to pursue other career opportunities that will help me grow and advance my career.
The decision to leave was not an easy one, and I want to ensure a smooth transition for everyone. I will work closely with my replacement to ensure they have all the information and resources needed to succeed, and I am available to answer any questions or provide assistance in any way I can.
Thank you again for everything you have done for me during my time at [Company Name]. I look forward to keeping in touch and following the continued success of the company.
Regards,
[Your Name]
Health Reasons
Dear [Manager Name],
I am writing to resign from my position as [Your Position] at [Company Name] due to health reasons. After consulting with my doctor, I have realized that it is in my best interest to focus on my recovery at this time.
It has been a pleasure working with you, and I appreciate all the support you have given me during my time here. I will work diligently over the next few weeks to ensure a smooth transition for my replacement and will do everything I can to help with the process.
Please feel free to reach out to me if you need any assistance during this transition or if there is anything I can do to make it easier for everyone involved.
Thank you again for your understanding, and I hope to keep in touch in the future.
Sincerely,
[Your Name]
Relocation
Dear [Manager Name],
It is with a heavy heart that I inform you of my decision to resign from my position as [Your Position] at [Company Name].
The reason for my resignation is that my family and I are relocating to [location] for personal reasons. As much as I love working here and am honored to have been part of this team, I must put my family’s needs first.
I will do everything in my power to ensure a smooth transition before my departure. Please let me know how I can help to make this as easy as possible for the team.
Thank you for your understanding and support, and I hope to stay in touch in the future.
Best regards,
[Your Name]
Going Back to School
Dear [Manager Name],
It is with mixed emotions that I write to inform you of my decision to resign from my position as [Your Position] at [Company Name]. The reason for my resignation is that I have decided to go back to school to pursue my academic goals.
I have valued every experience and growth opportunity I have had during my time here at [Company Name] and feel incredibly grateful to have been a part of such an amazing team. I will do everything in my power to ensure a smooth transition process for my replacement and my colleagues.
Thank you for the support and encouragement you have offered me during my time with the company, and I hope to maintain a professional relationship in the future.
Sincerely,
[Your Name]
Unreasonable Working Conditions
Dear [Manager Name],
It is with regret that I tender my resignation as [Your Position] at [Company Name]. I have given this decision serious thought and concluded that it is in my best interest to resign rather than continue to work under the present conditions.
My ability to perform my duties effectively has been compromised due to [specific reasons], and despite my efforts to rectify the situation, it has remained unchanged. I am sure you will agree that such circumstances are untenable and make it impossible for me to continue in my role.
Please know that I treasure the opportunities you have given me to work for this organization. I will work diligently over the next few weeks to ensure a smooth transition process for my replacement and do everything possible to help to ensure continuity in service.
Thank you for your understanding and cooperation throughout this difficult process.
Sincerely,
[Your Name]
Better Offer
Dear [Manager Name],
I wanted to inform you that I will be resigning from my position as [Your Position] at [Company Name] effective immediately. I have recently received another job offer that aligns closely with my professional goals, and I believe it is the right thing for me to do to seize this opportunity.
Leaving this organization has been one of the hardest decisions that I have ever had to make, but I am confident that my choice will benefit me significantly in the long run. I will work hard to ensure a smooth transition process, and I am willing to assist in any way during this transition period.
Thank you for your understanding and support.
Best regards,
[Your Name]
Tips for Writing a Sample Resignation Email with Reason
Resigning from a job can be a tough decision, but when it’s time to move on, it’s important to leave your job professionally and on good terms. Writing a resignation email with a reason can be an emotional and sensitive process, but there are a few tips to help make it easier.
First, be clear and concise. Your boss and colleagues need to know that you’re leaving, but they don’t need to know your entire life story or the specifics of why you’re leaving. Keep your email short and sweet, maybe 2-3 paragraphs at most.
Second, be honest but tactful. When giving a reason for your resignation, it’s important to be truthful about why you’re leaving. If you’re leaving for personal reasons, it’s okay to say so. However, make sure you frame it in a way that is respectful to your current employer and colleagues. Be mindful of the language you use and consider how your words might be perceived.
Third, express gratitude. Even if you’re leaving on less than ideal circumstances, it’s important to acknowledge the opportunities and experiences you’ve had in the role. Thank your employer for the experience and the opportunity to work with them. This will help ensure you leave on a positive note and make it easier to maintain relationships with your former colleagues.
Fourth, offer to help with the transition. If possible, offer to help your boss and colleagues with the transition process. This could include training a replacement or helping to tie up loose ends before you leave. This shows that you’re committed to maintaining a positive relationship and that you value the work you’ve done.
Finally, proofread before you hit send. Make sure you’ve checked your spelling and grammar. A clean and professional email will reflect well on you and leave a positive impression with your boss and colleagues.
Overall, resigning from a job is a challenging process, but by being clear, honest, and grateful, you can make it as smooth as possible. Keep these tips in mind when writing your resignation email, and you’ll be on your way to a successful transition.
FAQs Related to Sample Resignation Email With Reason
What should I include in my resignation email?
In your resignation email, you should mention the reason that you are resigning, your last day of work and offer to provide any assistance for a smooth transition.
How should I write my resignation email?
Your resignation email should be professional and polite. You should avoid criticizing your employer or co-workers and keep it short and to the point.
Why is it important to give a reason for my resignation in the email?
Providing a clear reason for your resignation will help your employer understand your decision and can lead to a more amicable separation.
Should I mention any negative experiences in my resignation email?
You should avoid mentioning any negative experiences in your resignation email as it can damage your professional reputation and put a strain on future job opportunities.
How much notice should I give in my resignation email?
You should give your employer at least two weeks’ notice in your resignation email to allow them enough time to find a replacement and for a smooth transition.
Can I resign via email?
Yes, it is acceptable to resign via email. However, it is recommended that you follow up with a phone call or in-person meeting to discuss the transition process.
What if I don’t want to give a reason for my resignation in the email?
You are not required to give a reason for your resignation in the email. However, it is recommended to provide a reason for the sake of a positive and respectful separation.
Should I thank my employer in my resignation email?
Yes, it is always a good idea to thank your employer for the opportunity and experience gained during your time with the company.
Goodbye for Now
Well, there you have it! A sample resignation email with a reason. I hope this article has helped you draft your own resignation email with confidence. Remember to be professional, concise, and respectful in your email. Goodbyes can be rough, but it’s important to leave on a positive note. Thanks for reading, and be sure to visit us again soon for more helpful tips and tricks!