Are you an employer who recently hired a new employee in Malaysia? Has that employee completed their probation period, and you’re now looking to confirm their employment status? Look no further than our sample employment confirmation letter after probation Malaysia!
A confirmation letter serves as an official document that confirms an employee’s status as a permanent member of your organization after they have successfully completed their probation period. It’s a crucial step in acknowledging their hard work and dedication to their position, and shows that you value their contributions.
Our sample employment confirmation letter after probation Malaysia is designed to help employers draft a professional and comprehensive letter that meets all legal requirements. You can find examples online and edit them as needed to suit your organization’s specific needs.
Don’t leave your employees hanging in uncertainty after their probation period has ended. Show them that they’re valued members of your team with a well-crafted employment confirmation letter. Find out how with our sample letter today!
The Best Structure for a Sample Employment Confirmation Letter after Probation in Malaysia
If you’re an employer in Malaysia and you have an employee who has successfully completed their probation period, it is important to give them a confirmation letter. This letter serves as proof of their employment and confirms that they have passed their probation period. It also shows that the employer values their work and sees them as a valuable asset to the company.
So, what is the best structure for this letter? Firstly, it should have a clear and concise heading that states the purpose of the letter. It should also include the name of the employee and their position in the company.
The letter should begin with a positive and congratulatory tone, acknowledging the employee’s successful completion of their probation period and the valuable contribution they have made to the organization during this time. The letter should also express the employer’s appreciation for the employee’s hard work and dedication.
The confirmation letter should then outline the terms and conditions of the employee’s employment. It should include their job title and description, salary and benefits, working hours, and other important details such as probation and notice periods. This section should be clear and easy to understand, so the employee knows exactly what is expected of them.
In the final paragraph, the letter should express the employer’s confidence and trust in the employee and their ability to continue to contribute to the success of the company. It should also provide contact details for the employee to get in touch if they have any queries or concerns.
In conclusion, the best structure for a sample employment confirmation letter after probation in Malaysia involves a clear and concise heading, a positive and congratulatory tone, outlining the terms and conditions of employment, and expressing confidence and trust in the employee’s contributions to the company’s success. This letter not only acknowledges the hard work of the employee but also reinforces their commitment to the organization.
Sample Employment Confirmation Letter after Probation Malaysia
Due to Exceptional Performance and Dedication to the Company
Greetings [Employee Name],
It is our pleasure to officially confirm your employment here in [Company Name] after your probationary period. Your outstanding performance and dedication to the company have been appreciated, and we are delighted to have you as part of our team.
The level of effort and commitment you have shown on your work is impressive. You are an exceptional employee and have displayed an excellent attitude towards the organization’s goals and ethics.
We hope that you will continue to showcase these qualities as you take on your new role in our company. Thank you for your hard work and commitment to the team. We look forward to a successful and productive career ahead of you.
Warm regards,
[Your Name]
Hiring Manager, [Company Name]
Due to Meeting the Required Performance and Attitude Standards
Dear [Employee Name],
It is with great pleasure that we are confirming your continued employment with [Company Name]. We are proud to have such a dedicated and committed employee like you in our organization.
You have met all of the required performance and attitude standards to be confirmed as a permanent member of our team. Your contributions not only reflect positively on yourself but also on our company.
We appreciate all your hard works, your integrity, and your positive attitude towards the organization and its goals. We can’t wait to see what you will achieve in your career with us.
Thank you for being such an essential member of our team. We look forward to the future and continued success together.
With Best Regards,
[Your Name]
Hiring Manager, [Company Name]
Due to Your Ability to Learn and Adapt to the Work Environment
Dear [Employee Name],
We are pleased to confirm that you have made remarkable progress during your probationary period and have met the company’s performance standards. Congratulations on your successful confirmation as a permanent employee of [Company Name].
We noticed that you have great aptitude and ability to learn and adapt to the work environment. Your willingness to take on new tasks and challenges beyond your job descriptions has been exceptional.
We appreciate your hard work and commitment to the team, and we are grateful to have someone as dedicated as you on our team. Keep up the excellent work, and we are excited to see what you will bring to the table in the future.
Sincerely,
[Your Name]
Hiring Manager, [Company Name]
Due to Your Ability to Work Well with Your Colleagues and Teammates
Dear [Employee Name],
We are delighted to inform you that you have officially been confirmed in your role as a permanent employee of [Company Name]. It was evident during the probation period that you are a great asset to our team.
We have noticed your exceptional ability to work collaboratively with your colleagues and teammates. Your communication skills and team-oriented approach to your work have been remarkable, and we appreciate the positive impact that you have made on our company culture.
We are confident that you will continue to make great contributions to our team in the years to come. Congratulations on this great accomplishment and we look forward to seeing what you can do in your permanent role.
Best Regards,
[Your Name]
Hiring Manager, [Company Name]
Due to Your Exceptional Customer Service Skills
Dear [Employee Name],
We are pleased to confirm that you have officially completed your probationary period and have been confirmed as a permanent member of our team at [Company Name]. Congratulations on achieving this milestone!
During your probation period, we have noticed your exceptional customer service skills, your ability to establish long-lasting and positive relationships with clients, and your dedication to ensuring their satisfaction. We appreciate the value that you have brought to the team and the high-quality results you produce.
We have no doubt that you will continue to be a valuable asset to our company as you move forward in your career with us. Thanks for your hard work and willingness to go the extra mile for both customers and your team.
Warm Regards,
[Your Name]
Hiring Manager, [Company Name]
Due to Your Strong Work Ethic and Reliability
Dear [Employee Name],
It is with great pleasure to officially inform you of your confirmation as a permanent employee of [Company Name] after your probationary period. Congratulations on this achievement!
We have been impressed by your strong work ethic and reliability during your tenure with us. Your timely delivery of work tasks, your attention to detail, and willingness to go the extra mile are truly remarkable.
We are fortunate to have you as a part of our team, and we look forward to your future contributions to [Company Name]. Thanks for all you do, and congratulations once again on your confirmation.
Sincerely,
[Your Name]
Hiring Manager, [Company Name]
Due to Your Exceptional Technical and Problem-Solving Skills
Dear [Employee Name],
It is our pleasure to inform you that we are extending the offer for a permanent position for your role with [Company Name]. Congratulations on meeting our high-performance standards during your probationary period.
During your time as a probationary employee, we noticed your exceptional technical and problem-solving skills that helped resolve complex situations and achieve remarkable outcomes. You have also proven to be an asset to our organization by identifying solutions to customer complaints and addressing problems in a proactive manner.
It is our pleasure to have someone as talented and capable as you join our organization. Thanks for all you do, and we look forward to working alongside you as you take on this new role.
Best Regards,
[Your Name]
Hiring Manager, [Company Name]
Tips for Writing an Employment Confirmation Letter after Probation in Malaysia
An employment confirmation letter is a document that is provided to an employee to confirm their employment status in an organization. This letter is important for employees as it serves as proof of their employment and can be used to apply for loans and other financial services. Here are some tips for writing an employment confirmation letter after probation in Malaysia:
- Start with the date and the employee’s name and address.
- Start the letter with a formal greeting and use simple language to convey your message.
- Clearly state that the employee has successfully completed their probationary period, and that their employment has been confirmed.
- Mention the date on which the employee’s probationary period ended and the starting date of their confirmed employment.
- Include details about the employee’s job title, responsibilities, and the department they work in.
- Mention any additional benefits that the employee is entitled to now that their employment has been confirmed, such as health insurance, paid leave, and retirement benefits.
- Include any other relevant information that the employee may need to know regarding their employment status, such as their reporting structure and contact information for HR department.
- End the letter on a positive note by wishing the employee a successful and productive career with the company.
In conclusion, an employment confirmation letter is an important document that signals the end of an employee’s probationary period and confirms their employment status with the company. By following the above tips, you can create a clear and concise employment confirmation letter that provides employees with the necessary information about their employment status.
FAQs about Sample Employment Confirmation Letter after Probation in Malaysia
What is an Employment Confirmation Letter?
An Employment Confirmation Letter is a formal document issued by the employer to confirm the employment details of an employee. It contains information about the employee’s job title, salary, working hours, and other terms of employment.
Can an employer refuse to issue an Employment Confirmation Letter?
No, an employer cannot refuse to issue an Employment Confirmation Letter if the employee has completed the probation period. It is the legal right of the employee to receive a confirmation of their employment status.
What should be included in an Employment Confirmation Letter?
An Employment Confirmation Letter should include the employee’s name, job title, date of commencement of employment, salary, working hours, and other terms of employment. It should also state that the employee has successfully completed the probation period and is now a confirmed employee.
What is the legal status of an Employment Confirmation Letter?
An Employment Confirmation Letter is a legally binding document that confirms the employment status of an employee. It can be used as proof of employment for various purposes such as applying for loans, visas, or other legal documents.
When is an Employment Confirmation Letter issued?
An Employment Confirmation Letter is typically issued after the employee has completed the probation period, which can range from 3 to 6 months depending on the company’s policy.
What is the difference between a Probationary Letter and an Employment Confirmation Letter?
A Probationary Letter is issued to an employee when they first join a company, to inform them that they are on a probation period. An Employment Confirmation Letter is issued after the probation period to confirm that the employee has successfully completed it and is now a confirmed employee.
Can an employee appeal against the decision of not being confirmed after the probation period?
Yes, an employee can appeal against the decision of not being confirmed after the probation period. They should discuss the matter with their employer and provide any relevant information that supports their case. If the employer is not willing to reconsider the decision, the employee can seek legal advice.
Thanks for Reading!
Congratulations on making it to the end of this article on sample employment confirmation letters in Malaysia. I hope that you found the information helpful and that it has answered any questions you may have had about the employment confirmation process. Remember, each company may have their own unique policies and procedures, but knowing the basics will help you navigate the process with confidence. If you want to learn more about employment in Malaysia, or have any questions or comments, please feel free to visit our website again. Until next time, take care and best of luck with your career.