Are you planning to resign from your current job but don’t know how to break the news to your boss? Look no further! Today, we’ve got you covered with a sample email for resignation with notice period that you can use as a starting point.
Resigning from a job can be stressful and overwhelming, but drafting a professional resignation letter can make the process much smoother. With our sample email for resignation with notice period, you’ll have a clear understanding of what to include and how to compose your letter effectively.
Whether you’ve found a new job opportunity or want to explore a different career path, resigning with notice period is a courteous way to inform your employer of your decision to leave your current role. Our sample email for resignation with notice period provides you with an understanding of how to write a resignation letter that is both professional and respectful.
You can find different examples of resignation letters online and customize them based on your situation and preferences. It’s important to keep in mind that your resignation letter should be straightforward, polite, and concise.
So, what are you waiting for? Check out our sample email for resignation with notice period today and take the first step toward your new career journey. With our help, you’ll be able to draft a resignation letter that will leave a positive impression on your employer and colleagues.
The Best Structure for Sample Email for Resignation with Notice Period
Resigning from a job is never an easy decision to make. However, there are times when it is necessary for one’s career growth and personal fulfillment. When submitting a resignation, it is important to follow the right structure for a professional and effective communication. Here is a guide that will help you structure your email for resignation with notice period:
Greet Your Manager
Start your email by greeting your manager or supervisor. A simple “Dear Mr./Mrs./Ms. [Manager’s name]” is enough to establish a professional tone, followed by a polite expression of gratitude for the opportunities given by the company. It is also important to keep the tone positive and respectful, even if you may have negative feelings towards the company or your manager.
Mention Your Intention to Resign
After establishing a polite tone, announce your intention to resign and the effective date of your resignation. Make it clear that you will be giving a notice period and specify the length of time you intend to work after your resignation notice. You should also briefly explain your reasons for resigning, but keep it neutral and professional.
Express Your Gratitude
Take the time to show appreciation to the company, your manager, colleagues, and team members. Expressing gratitude will leave a positive impression of your tenure and maintain good relationships with your former employer and colleagues. You can highlight some of the opportunities and experiences that you gained from the company and how it helped you grow as a professional.
Offer Transitional Assistance
In order to minimize any negative impact to the team or company, offer transitional assistance during your notice period. This can include documenting tasks and instructions, training, and effectively transferring your duties to your manager or colleague. It shows your professionalism and helps the company operate smoothly after your departure.
Closing
End your email with a final expression of thanks for the opportunity to work with the company and a positive note about your future endeavors. Keep it brief and professional and avoid any emotional statements or complaints. Signing off with your name and contact information is also advisable.
In conclusion, resigning from a job can be difficult, but submitting a resignation email with the right structure can make the process smoother and leave a positive impression on your former employer. Remember to keep your tone professional, express gratitude and offer transitional assistance, and end with a positive note for the future. Good luck!
Sample Emails for Resignation with Notice Period
Resignation Due to Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from my position as a [Job Title] at [Company Name], effective in [Notice Period]. Unfortunately, I have been diagnosed with a chronic health condition that requires me to take a step back from my professional responsibilities and focus on my well-being.
During my tenure here, I have learned a great deal and have had the pleasure of working with some of the brightest and most talented individuals in the industry. I am proud of the contributions I have made during my time here and am grateful for the opportunities afforded to me.
Please let me know what steps I need to take to ensure a smooth transition over the next [Notice Period] weeks and feel free to reach out if you need anything else from me during this time.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Resignation Due to Relocation
Dear [Manager’s Name],
I am writing to formally announce my resignation from my position as a [Job Title] at [Company Name]. I have accepted an exciting offer in [New Location] that requires me to relocate within the month. My last day at [Company Name] will be [Last Day] as per the [Notice Period] stipulated in my contract.
I feel so fortunate to have been a part of such an incredible team at [Company Name]. The last few years have been an incredible journey and I’ve learned so much from working with such a talented group of individuals. Please know that I remain committed to ensuring a smooth transition during my period of service and will work hard to complete any projects that need my attention.
Thank you for all your guidance and support during my time here. I hope to keep in touch and look forward to hearing about your ongoing success.
Kind regards,
[Your Name]
Resignation Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as a [Job Title] at [Company Name]. This was not an easy decision, but after a great deal of deliberation, I have decided to focus on my personal well-being and take some time to attend to some family issues.
I am grateful for the wonderful opportunity to have worked with such a supportive and inclusive team at [Company Name]. I respect and appreciate your guidance and leadership, and I am confident that the company will continue to thrive under your stewardship.
I will ensure that all my current projects and duties are completed before my last day, which will be [Last Day] in accordance with [Notice Period] requirements. Please don’t hesitate to reach out if there is anything further I can do to make the transition a smooth one.
Thank you once again for the opportunity to work with such a fantastic team.
Best regards,
[Your Name]
Resignation Due to Better Opportunity
Dear [Manager’s Name],
I am writing to give notice of my intention to resign from my current position as a [Job Title] at [Company Name]. I have recently been given an opportunity that I feel will help me grow both professionally and personally, and I have decided to accept their offer.
I want to take a moment to express my gratitude for the time I’ve spent at [Company Name]. It has been an enriching and fulfilling experience working with such a wonderful team. I’ve enjoyed being part of the company’s success, and I’m proud to have contributed to it in my own way.
I will do everything possible to guarantee a smooth transition, and will be available to assist during my [Notice Period]. I will ensure that I complete any outstanding work, or provide support to colleagues who require it during this time.
Please let me know if you require any further information or assistance during this transition period.
Thank you again for the opportunities I’ve had at [Company Name].
Sincerely,
[Your Name]
Resignation Due to Workplace Issues
Dear [Manager’s Name],
It is with regret that I am writing this letter to tender my resignation from my position as a [Job Title] at [Company Name], effective from [Last Day]. Unfortunately, I have been facing some challenges in the workplace that have impacted my ability to perform my duties effectively.
Over the past few months, I have tried to work through these issues, but I have come to the realization that it is best for me to move on to new challenges. I want to thank you for the opportunity to be a part of this team and for all the support you’ve given me during my time here.
I’d like to ensure that the transition process is as smooth as possible, and will remain available to assist in the transfer of my tasks and responsibilities until my last day. If there is anything I can do to make the transition easier, please do not hesitate to let me know.
Best regards,
[Your Name]
Resignation Due to Pursuing Higher Studies
Dear [Manager’s Name],
This letter serves to express my intention of resigning from my position as a [Job Title] at [Company Name], effective [Last Day], as stated in my contract. I am writing to inform you of my decision to pursue further studies full-time.
I’d like to take this opportunity to convey my gratitude for the opportunity to be a part of such an amazing team at [Company Name]. During my tenure here, I have gained valuable experience and acquired skills that will serve me well in my future endeavors.
During my remaining [Notice Period], I will ensure the smooth transfer of my duties and responsibilities, and offer assistance to ensure the continuity of projects I am currently involved in. Please do not hesitate to let me know if there is anything else I can do to help ease the transition.
Once again, thank you for the opportunity to be a part of this great team.
Sincerely,
[Your Name]
Resignation Due to Commute
Dear [Manager’s Name],
I am writing to officially tender my resignation as a [Job Title] at [Company Name]. Unfortunately, due to my increasing commute time, I have decided that it is in my best interest to explore new opportunities closer to home. I would like to thank the company for the role and responsibility that I have been given.
I want to assure you that I will remain committed to ensuring a smooth transition. I will take the necessary steps to prepare all of my responsibilities and projects for transfer to my colleagues during my [Notice Period]. Please let me know if there is anything else needed to make the transition a more effective and streamlined one.
Thank you again for the opportunities that I have had while being with [Company Name].
Best regards,
[Your Name]
Tips for Writing a Sample Email for Resignation with Notice Period
If you’ve decided to resign from your current job, it’s important to do it professionally and without burning bridges. Writing a sample email for resignation with notice period can be challenging, especially if you’ve never done it before. Here are some tips to help you write a professional email that will leave a positive impression:
- Start with a clear subject line that includes your name and the word “resignation.” This will help your employer identify the purpose of your email right away.
- In the opening paragraph, state your intention to resign and provide your last working date. Make sure to give a notice period that is in line with your employment contract or company policy.
- Express gratitude and appreciation for the opportunities and experiences you’ve had while working at the company. This will help ensure that you leave on a positive note.
- Include a brief explanation for your resignation if you feel comfortable doing so. However, be sure to keep it professional and avoid any negative comments or criticisms about the company or colleagues.
- Offer to assist with the transition process by training your replacement or providing any necessary information about your tasks and responsibilities.
- End the email by expressing your appreciation once again and providing your contact information so that your employer can reach out to you if needed.
Remember to proofread your email carefully before sending it. A sample email for resignation with notice period that contains typos or misspellings can convey a lack of professionalism and attention to detail. By following these tips, you can resign from your job professionally and leave a positive impression that will benefit your career in the long run.
Frequently Asked Questions About Sample Email For Resignation With Notice Period
What should I include in a resignation email with notice period?
A resignation email with notice period should include the effective date of your resignation, your reasons for leaving, and a thank you message to your employer for the opportunity provided.
How long should my notice period be?
Your notice period should be as per your employment contract and company policy. If it is not specified, then a standard notice period of two weeks is generally acceptable.
What if I want to resign with immediate effect?
If you want to resign with immediate effect, you should have a candid discussion with your supervisor or HR representative and come to an agreement on the best course of action.
Is it okay to mention the reason for my resignation in the email?
It is not mandatory to mention the reason for your resignation, but it can be beneficial to do so as it helps to maintain a positive relationship between you and your employer.
Can I ask for a reference in my resignation email?
You can ask for a reference in your resignation email, but it is better to ask in person or through a separate email after your resignation has been accepted.
Do I need to include my new employer’s details in the resignation email?
No, you do not need to include your new employer’s details in the resignation email. It is private information and not relevant to your resignation.
Should I offer to assist with the transition period?
It is a good idea to offer to assist with the transition period to ensure that your departure does not have a negative impact on the company and that your work is properly transferred to your successor.
Wrapping It Up!
Well, there you have it! A sample email for resignation with a notice period that you can use when tendering your resignation. Just remember, when writing this email, be professional, concise, informative, and cordial. Always keep in mind that even if you are leaving your current job, you must leave a positive impression. We hope this article has been helpful to you, and don’t forget to visit us again soon for more helpful and informative guides. Thanks for reading, and happy job hunting!