Have you reached that moment in your career where it’s time to move on? Writing a resignation letter that includes your reason for leaving can be a daunting task. But fear not, as you can find many examples online to get you started. These examples can be edited to reflect your personal situation and help you convey your message clearly and respectfully. So, whether you’re leaving for a better opportunity, personal reasons, or just looking for a change, a well-written resignation letter can help you leave on good terms and maintain a positive professional network. Let’s explore how you can communicate your reasons for leaving in a concise and effective way.
The Best Structure for Resignation Letter: Including Reason for Leaving
If you have decided to leave your current position, it is essential to provide your employer with a resignation letter that clearly states your intention to resign and the reason for your departure. A well-written resignation letter not only maintains your professional relationship with your employer but also helps you leave on a positive note. Here’s a breakdown of the best structure for a resignation letter that includes the reason for leaving.
1. Start with a professional yet cordial salutation: Begin your letter with a professional yet friendly greeting such as “Dear [Manager’s Name],” or “To Whom It May Concern.” This sets the tone for the rest of your letter and shows respect to your employer.
2. Clearly state your intention to resign: In the first paragraph, state that you are resigning from your position, and indicate your last day of work. Keep this section brief but direct, so your employer knows right away what the letter is about.
3. Provide a reason for your resignation: In the next paragraph, explain your reason for leaving. Be honest but professional when stating your reason, whether it’s for personal or career-related reasons. For example, if you are leaving due to health issues, you could say “Due to a recent medical diagnosis, I have decided to resign from my position.” If you are leaving for a better opportunity elsewhere, you could say “I have accepted a new position that aligns better with my long-term career goals.”
4. Express gratitude and offer assistance: In the succeeding paragraphs, express your gratitude for the opportunities and experiences you’ve had during your time with the company. Mention specific things or people that have made a significant impact on your career. You can also offer to help in the transition period, such as training your replacement or finishing up any unfinished projects.
5. End with a professional closing: Close your letter with a professional and positive sentiment, such as “Thank you for the opportunities you have provided me during my time with the company. I wish you and the team all the best.” Sign it off with “Sincerely” or “Best regards,” followed by your name.
In conclusion, a well-written resignation letter with the reason for leaving is crucial in maintaining a positive professional relationship with your employer. Following these guidelines and keeping the tone professional yet cordial will ensure that you leave on good terms.
Sample Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Job Title] at [Company Name]. Unfortunately, due to my current health condition, I am no longer able to carry out my duties effectively and would be unable to continue with my employment.
I have enjoyed working with my colleagues, and I appreciate the opportunities I have had while working at this company. However, my health issues have made it impossible for me to continue working at this time. I apologize for any inconvenience or disruption that my resignation may cause.
Thank you for your understanding and support during my time at [Company Name]. I wish the company and my colleagues all the best in the future and hope to keep in touch in the years to come.
Sincerely,
[Your Name]
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name]. I have decided to resign because of personal family matters.
My family requires my attention, and I must shift my focus to them at this time. I regret any inconvenience or disruption my resignation may cause, but I am confident that my colleagues will continue to work together effectively and efficiently.
Thank you for allowing me to work with such an excellent team and for providing me with opportunities to grow and develop professionally during my time at [Company Name]. I appreciate your support and understanding and would like to remain in contact with you and the team moving forward.
Sincerely,
[Your Name]
Dear [Manager’s Name],
This letter serves as formal notice of my resignation from my position as [Job Title] at [Company Name]. Unfortunately, I have had to resign due to medical reasons.
My health has declined rapidly over the last few months, and I must devote my time and energy to my treatment and recovery. I regret any inconvenience or disruption that my resignation may cause, but I hope the company and my colleagues will continue to thrive in the future.
I want to thank you for the opportunities you have given me to grow and develop as a professional during my time at [Company Name]. I will miss working with the talented and hardworking team, but at this point, my health must come first.
Sincerely,
[Your Name]
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Job Title] at [Company Name]. Unfortunately, I have decided to resign due to recent changes in my family’s financial situation.
As my family’s main breadwinner, I must find a job that offers better remuneration to support my spouse and children. I regret any inconvenience or disruption that my resignation may cause, but I am confident that my colleagues and the company’s administration will continue to work together seamlessly.
I appreciate the opportunity to work with such a talented and dedicated team and appreciate all the support and guidance I received during my time here. I wish the company and my colleagues all the best in the future and hope to keep in touch in the years to come.
Sincerely,
[Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. I have decided to pursue higher education opportunities full-time.
I have enjoyed working at [Company Name] and appreciate the support and opportunities that have been extended to me. My employment here has enhanced my skills and broadened my professional horizons. However, I believe that this is the right moment to expand my knowledge by pursuing a higher degree.
Thank you for allowing me to work at [Company Name] and for the opportunities and training you provided me. I appreciate the working experience, camaraderie, and the encouragement during my tenure here.
Sincerely,
[Your Name]
Dear [Manager’s Name],
I am writing to offer my resignation as [Job Title] from [Company Name]. I have decided to establish my business, which will focus on an area aligned with my passion and expertise.
I am not leaving the company due to any dissatisfaction or issues with my role or colleagues. I have a long-term vision that involves making a significant contribution to society through entrepreneurship. This decision came from a place of conviction and a desire to attain individual and financial freedom.
Thank you for the opportunity to work with such a fantastic team, which has cultivated my professional growth and development. I appreciate the valuable lessons, experience, and support that the company has offered me. I plan to keep in touch and continue to root for the company’s success in the years to come.
Sincerely,
[Your Name]
Dear [Manager’s Name],
I am writing to tender my resignation as [Job Title] from [Company Name]. I must consult you on the unprofessional and inappropriate manner in which my superior has behaved towards me.
My formal complaint against my manager has been ignored by the company, and I believe that there is a lack of respect towards employees. It is perpetuating in a deeply uncomfortable and stressful working environment, causing me to feel unsafe going to work, which is the primary cause for my resignation.
Please note that it is not my intention to harm the company, and I still hold high regards for my colleagues. However, I cannot continue to work under such adverse conditions, and I hope that the company will respond and take the necessary actions against such behavior for the betterment of the entire staff.
Sincerely,
[Your Name]
Tips for Including Reason for Leaving in a Resignation Letter
When resigning from a job, it’s important to include a reason for leaving in your resignation letter. Here are some tips for doing so:
- Be honest: When providing a reason for leaving, it’s important to be truthful. If you’re leaving because of a better opportunity or a personal reason, explain that. Don’t lie or try to sugarcoat the reason for leaving.
- Be professional: Even if you’re leaving because of a dispute with a colleague or a difficult boss, don’t use your resignation letter as an opportunity to air grievances. Keep your message professional and focused on the reason for leaving.
- Keep it brief: You don’t need to go into great detail about your reason for leaving in your resignation letter. A sentence or two is enough to convey the message. Save any additional explanations for an exit interview if necessary.
- Show appreciation: It’s important to express gratitude for the opportunities and experiences you’ve had while working for the company. Even if you’re leaving because of a negative situation, try to find something positive to acknowledge in your resignation letter.
- Consider the impact: If your reason for leaving is related to inadequate working conditions or a toxic work environment, consider including constructive feedback in your resignation letter to help improve the situation for future employees.
- Proofread: As with any professional communication, it’s important to proofread your resignation letter for errors and typos. You want to leave on a positive note and convey professionalism.
Including a reason for leaving in your resignation letter can help provide closure and clarity for both you and your employer. By following these tips, you can communicate your decision to leave in a professional and respectful manner.
Resignation Letter Include Reason For Leaving FAQs
What is the purpose of a resignation letter?
A resignation letter is a formal document that an employee submits to inform their company that they are leaving their position. It serves as a record of the employee’s intention to leave, and provides important information about timelines and transition plans.
Why is it important to include a reason for leaving in a resignation letter?
Providing a reason for leaving can help the company better understand the circumstances behind the resignation, which can assist in future hiring and HR decisions. It can also help to maintain professional relationships and leave a positive impression with the company.
What should I include in my reason for leaving?
Your reason for leaving could be a personal or professional decision, such as pursuing a new opportunity, relocating, or personal/family considerations. It’s best to keep the reason professional and avoid criticizing the company or any individuals.
Can I resign without giving a reason for leaving?
Yes, it’s possible to resign without giving a reason for leaving, but providing a reason can help maintain positive relationships and leave the door open for potential future opportunities at the company.
How should I format my resignation letter?
Your resignation letter should be professional and to the point. It should include your name, position, and the date of your resignation, as well as a brief statement of your reason for leaving and your final day of work. You should also express your gratitude and appreciation for the opportunity to work with the company.
When should I give my resignation letter?
It’s best to give your resignation letter at least two weeks before your intended last day of work. This allows the company to make necessary arrangements for your departure and ensures a smooth transition.
Can I rescind my resignation after submitting a resignation letter?
In some cases, it may be possible to rescind a resignation letter if the company is willing to work with the employee. However, it’s important to consider the circumstances and the potential impact on professional relationships before attempting to rescind a resignation.
Thanks for Reading!
And there you have it, folks! Writing a resignation letter that includes the reason for leaving can be a nerve-wracking experience, but it’s an essential part of moving on to better opportunities. Just remember to keep it professional, concise, and honest. And if you need any more tips or guidance, feel free to visit our website again for more helpful articles. Good luck on your future endeavors!