If you’re reading this, chances are you’re considering writing a resignation letter because you’re moving out of state. Whether you’re relocating for a new job, to be closer to family or simply for a change of scenery, the thought of leaving your current job can be daunting. But don’t fret, we’ve got you covered. In this article, you’ll find guidance on how to write a resignation letter that expresses gratitude while also being professional. We’ll provide you with a few resignation letter examples to help you get started and show you how to edit them as needed to fit your unique situation. So take a deep breath and let’s dive in.
The Best Structure for a Resignation Letter When You Are Moving Out of State
If you’re moving out of state and have to resign from your job, it can be a difficult decision to make. You want to make sure you leave on good terms and don’t burn any bridges with your current employer. To do that, you need to write a professional resignation letter that follows a structured format. So, what is the best structure for a resignation letter that explains you’re moving out of state?
The first thing you need to do is to clearly announce your resignation and give your employer a specific last day of work. This will give them plenty of time to find a suitable replacement and make any necessary adjustments. Be sure to express your gratitude for the opportunity to work for the company and the positive experiences you’ve had there.
Next, explain the reason for your resignation. In this case, it’s because you’re moving out of state. Be sure to explain where you’re moving to and why. You may want to include a brief comment about how much you’ve enjoyed your time working for the company and that the decision to relocate wasn’t an easy one. Avoid making negative comments about the company or your coworkers and instead focus on the positives.
Lastly, offer your assistance to make your departure as smooth as possible. This could include training your replacement, finishing up any outstanding projects, or being available for questions or feedback after you leave. Reassure your employer that you want to leave on good terms and that you’re committed to making the transition as easy as possible for everyone involved.
In brief, the best structure for a resignation letter when you’re moving out of state is to announce your resignation, explain the reason for it, and offer your assistance to make the transition as smooth as possible. Remember to thank your employer for the opportunity to work there and express your gratitude for the positive experiences you’ve had. By following this structure, you’ll be sure to leave on good terms and maintain a positive relationship with your current employer, even after you’ve moved.
7 Samples of Resignation Letter When You Are Moving Out Of State for Different Reasons
Sample 1: Family Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [Date]. My family and I have decided to move out of state to be closer to my aging parents and provide care for them in their twilight years.
I have greatly appreciated the opportunity to work with such a talented and supportive team over the past [Number of years]. I am proud of the contributions I have made to the company and am grateful for the opportunities to learn and grow professionally.
Please let me know if there is any way that I can help ensure a smooth transition before my departure date. Thank you for your understanding and support during this time of transition.
Sincerely,
[Your Name]
Sample 2: Career Advancement
Dear [Manager’s Name],
It is with mixed emotions that I am resigning from my position as [Position] at [Company]. I will be moving out of state to pursue a new career opportunity that will allow me to advance my skills and experience in a way that is not possible in my current role.
I am grateful for the opportunities that I have had at [Company], including the chance to work with such a talented and supportive team. My experiences here have been invaluable, and I will take the lessons I have learned with me in my future endeavors.
Please let me know if there is any way that I can assist in transitioning my work to my colleagues. Thank you for your support and understanding during this exciting time in my career.
Sincerely,
[Your Name]
Sample 3: Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I am resigning from my position as [Position] at [Company]. My family and I will be moving out of state for personal reasons, including a change in our circumstances that requires us to be closer to family.
I want to thank you and the rest of the team for the support and encouragement that you have provided me over the past [Number of years]. I have learned a great deal during my time at [Company] and will always be grateful for the opportunities that I have had.
Please let me know if there is anything that I can do to assist in the transition process. Thank you for your understanding and for being such a great boss and mentor during my time here.
Sincerely,
[Your Name]
Sample 4: Health Reasons
Dear [Manager’s Name],
It is with deep regret that I am resigning from my position as [Position] at [Company]. My health has taken a turn for the worse, and I need to move out of state to be closer to my doctors and receive the care that I need.
I want to thank you for all of the opportunities that you have provided me during my time at [Company]. Working with such an amazing team has been one of the highlights of my career thus far.
Please let me know if there is anything that I can do to assist in the transition process before my departure on [Date]. Once again, thank you for your understanding and for providing me with such a supportive and caring workplace environment.
Sincerely,
[Your Name]
Sample 5: Relocation With Spouse
Dear [Manager’s Name],
It is with excitement and sadness that I am resigning from my position as [Position] at [Company]. My spouse has been offered a new job out of state, and we will be moving together later this month.
I have had the pleasure of working with such a talented and supportive team during my time at [Company]. I appreciate the opportunities that you have provided me not only to grow my professional skills, but also as an individual.
Please let me know if there is anything that I can do to ensure a smooth transition before my departure on [Date]. Thank you for your understanding and support during this time of change.
Sincerely,
[Your Name]
Sample 6: Pursuing Education or Training
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] at [Company], effective [Date]. I have decided to pursue higher education/training in a field that is of interest to me, and I will be moving out of state to attend an institute/university for further studies/training.
I have enjoyed working with you and the rest of the team during my time at [Company]. I have learned so much from you and the rest of my co-workers, and I will carry this knowledge with me in my future endeavors.
Please let me know if there is any way that I can help to ensure a smooth transition before my departure. Thank you for your understanding and support during this time of transition.
Sincerely,
[Your Name]
Sample 7: Military Relocation
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [Position] at [Company], effective [Date]. My spouse has recently received a military transfer, necessitating a move to another state. As such, I am unable to continue in my role at [Company].
It has been a pleasure working with you and the team at [Company], and I would like to express my gratitude for all that you have done to support me during my time here. Your leadership, guidance, and mentorship have made a significant impact on my professional and personal development.
Please let me know if there is anything that I can do to assist in the transition process before my departure. Thank you again for your understanding and support during this time of change.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter When You Are Moving Out Of State
Moving out of state can be an exciting yet daunting experience. One of the most crucial steps in this process is resigning from your job. Writing a resignation letter may seem like a stressful task, but it doesn’t have to be. Here are some related tips to make the process smoother:
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Be clear and concise in your resignation letter. Keep it short and to the point. There is no need to go into detail about the reasons behind your move. Instead, simply state that you are resigning because you are moving out of state.
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Give your employer adequate notice. The standard notice period is two weeks, but you may want to give more if possible. This will help your employer have enough time to find a replacement and ensure a smooth transition.
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Express gratitude to your employer. It’s always a good idea to thank your employer for the opportunities and experiences you’ve had while working for them. Be sincere and genuine in your appreciation.
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Offer to help with the transition. You can mention that you are willing to assist with training your replacement, finishing projects, or making a list of your duties and responsibilities. This shows that you are committed to leaving the company on good terms and making things easier for your employer.
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Keep a professional tone. Regardless of your reasons for leaving or how you feel about your job, always maintain a professional tone in your resignation letter. Avoid any negative comments or criticism about the company or your colleagues, even if it’s justified.
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Follow up with your employer. After sending your resignation letter, follow up with your employer to confirm they received it and to ensure that everything is on track.
Remember, writing a resignation letter is an important step in your professional life, and it can affect your future career opportunities. By following these tips, you can ensure a positive and professional departure from your current job.
Frequently Asked Questions for Resignation Letter When You Are Moving Out Of State
Can I simply email my resignation letter to my employer?
Although it is acceptable to send your resignation letter through email, it is always advisable to print a hard copy and submit it in person as a professional gesture.
Is it necessary to specify the reason for my resignation letter?
It is not vital to state your reason for quitting, but it is helpful to include a brief explanation for your resignation letter in case your employer needs to prepare for your replacement.
Can I give a shorter notice period if I am moving out of state?
It depends on your company’s policy on their required notice period. If it is possible to shorten it, make sure to seek your employer’s approval before finalizing your resignation letter.
Do I need to include my forwarding address in my resignation letter?
It is not necessary to include your forwarding address in your resignation letter, but you may offer it as a gesture of goodwill, particularly if you require documentation for your employment records or tax purposes.
What is the ideal format for my resignation letter?
Your resignation letter should be brief and professional, starting with your intention to resign, followed by your last date of work, and your gratitude to your employer and colleagues. You can also include future contact information or other relevant details as applicable.
How do I inform my colleagues about my intention to leave?
You can personally inform your colleagues of your decision to resign when the opportunity arises, or you can send your resignation letter to your immediate supervisor and request them to forward it to the concerned parties.
Is it necessary to complete the deliverables before leaving?
Although it is professional to complete the outstanding tasks as far as possible before you leave, it is not mandatory to complete them. However, you should ensure to handover your work to your replacement or colleagues to avoid disruption to the company’s operations.
What is the procedure for returning the company assets upon resignation?
You should return all assigned company assets upon resignation, such as laptops, phones, ID cards, and other office equipment. Your resignation letter should mention the date on which you intend to hand over the equipment and arrange for the return of any company documents and materials as applicable.
Say Goodbye and Keep In Touch
That’s it for our guide to writing a resignation letter when you’re moving out of state! We hope you found this article helpful and informative. Remember that resigning can be bittersweet, but don’t forget to keep in touch with your former colleagues and employer. Who knows what opportunities the future holds? Thanks for reading and we’ll see you soon with more tips and tricks to help you navigate your career.