Are you confused about what to write in your resignation letter or relieving letter? Don’t worry, you’re not alone. Many people find it difficult to navigate the world of resignations and job-ending paperwork. But fear not, fellow worker – I’m here to help.
First off, let’s clarify the difference between a resignation letter and a relieving letter. A resignation letter is something you give to your employer when you want to quit your job. It’s a formal document that lets your boss know you’re leaving and when your last day will be. On the other hand, a relieving letter is a document given to you by your employer when you’re leaving. It confirms that your employment has officially ended and notes any outstanding dues that need to be paid.
Now that we’ve established what these two letters are, let’s dive into how to write them. If you’re feeling stuck or unsure of what to say, don’t worry. There are plenty of examples available online that you can use as a starting point. You can also tailor these examples to your specific situation. Just make sure to keep the tone professional and polite.
At the end of the day, writing a resignation letter or relieving letter may seem intimidating, but it doesn’t have to be. With a little guidance and some helpful examples, you’ll be on your way to officially ending your employment and moving on to bigger and better things.
The Best Structure for a Resignation Letter Vs Relieving Letter
When it comes to leaving a job, there are two essential documents that every individual must present to their employer – a resignation letter and a relieving letter. Both letters serve different purposes, and their structures vary accordingly. In this article, we’ll analyze the best structures for a resignation letter vs. a relieving letter, along with their significance.
The Resignation Letter Structure
A resignation letter is a formal document that indicates an employee’s intention to leave the job and the reasons behind the decision. Usually, it is recommended to keep the letter short and concise, creating a positive impact in front of the employer. The letter should be well-organized and concisely present the employee’s decision and the date of their last working day.
The best structure for a resignation letter includes the following components:
- The date when the letter is written
- The employer’s name and address
- The name and address of the employee
- The subject line with a clear and straightforward message
- The opening paragraph indicating the intention to resign and the date of the last working day
- The main body which gives the reasons behind the employee’s decision to resign, appreciate the employer, and express gratitude for the experiences gained in the job
- The conclusion thanking the employer, and showing willingness to complete the transition period in a positive manner
- The closing line and the employee’s signature
The Relieving Letter Structure
A relieving letter is a formal document that marks the end of a professional relationship between an employer and the employee. The letter confirms that the employee has completed their responsibilities towards the company and is relieved of their duties. Usually, the Employers issue the relieving letter to the employee after receiving their resignation acceptance and with the completion of formalities. The letter also includes the particulars of the employee, like their designation, joining, and relieving date.
The best structure for a relieving letter includes the following components:
- The employer’s letterhead with the name and address of the company
- The date when the letter is written
- The employee’s name and address
- The subject line indicating relieving/termination status
- The opening paragraph congratulating the employee in their future endeavors
- The details of the employee’s work tenure such as designation, tenure, or any other essential details
- The main body indicating the employee’s excellent performance and highlighting the contributions made towards the organization.
- The conclusion mentioning the last day of working and wishing luck for future opportunities
- The closing line and the authorized signatory on behalf of an organization
In conclusion, the Resignation Letter should be well-written and highlight the employee’s positivity about the organization, thanking them for the work experience. On the contrary, the Relieving Letter should focus on the employee’s contributions and hard work for the organization and confirm that the company is relieved from their responsibilities. The correct structures for both letters will ensure the maintenance of professionalism and minimize any confusion between the parties involved.
7 Resignation Letter Vs Relieving Letter Samples for Different Reasons
Sample 1: Resignation Letter Vs Relieving Letter due to Relocation
Dear [Manager’s Name],
It is with regret that I inform you of my resignation from the position of [Your Position] at [Company Name]. After much consideration and discussion with my family, we have decided to relocate to [New Location]. I will keep you updated with my contact details and availability. Please let me know if there is anything else I can do to ensure a smooth transition.
Thank you for the opportunity to work with such a fantastic team. It has been an enjoyable and valuable experience for me.
Sincerely, [Your Name]
———————– Relieving Letter ———————–
Dear [Your Name],
We regret to inform you that we have received your resignation letter from the position of [Your Position] at [Company Name], effective [Your Last Working Day]. We appreciate your dedication and contributions to our team. We wish you all the best in your future endeavors.
Thank you,
[Manager’s Name]
Sample 2: Resignation Letter Vs Relieving Letter due to Health Issues
Dear [Manager’s Name],
It is with deep regret that I must resign from my position as [Your Position] at [Company Name], effective [Your Last Working Day]. Unfortunately, my health issues have worsened, and I must focus on my recovery. I want to thank you and the team for all of the great experiences and opportunities you have given me during my time here. I appreciate your understanding and support in this difficult decision.
Sincerely, [Your Name]
———————– Relieving Letter ———————–
Dear [Your Name],
We acknowledge receipt of your resignation letter from your position as [Your Position] at [Company Name], effective [Your Last Working Day]. We understand that health issues are a priority and support your decision. We wish you a speedy recovery and success in your future endeavors.
Thank you,
[Manager’s Name]
Sample 3: Resignation Letter Vs Relieving Letter due to Career Growth
Dear [Manager’s Name],
Please accept this letter as my formal resignation from [Your Position] at [Company Name], effective [Your Last Working Day]. I have received an offer from another organization that aligns with my career goals and aspirations. This decision was not easy as I have enjoyed working with the team at [Company Name], and I appreciate all the opportunities you have given me during my time here.
Thank you for your support and guidance throughout my tenure at [Company Name]. I will ensure a smooth transition and assist in finding a suitable replacement for [Your Position].
Sincerely, [Your Name]
———————– Relieving Letter ———————–
Dear [Your Name],
This is to acknowledge receipt of your resignation letter from [Your Position] at [Company Name], effective [Your Last Working Day]. We appreciate the contributions you have made to our organization during your tenure. We wish you continued success, and we hope to maintain contact in the future.
Thank you,
[Manager’s Name]
Sample 4: Resignation Letter Vs Relieving Letter due to Lack of growth opportunities
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Your Last Working Day]. I have enjoyed working with the people here at [Company Name], and everyone has been supportive of me.
Unfortunately, I have been seeking opportunities for growth within the company and feel that there are no positions available to me that match my skills and experience. After much consideration, I have made the difficult decision to seek employment elsewhere. Please let me know how can I make sure that the transition goes smoothly.
Thank you again for the opportunities and support extended to me during my time at [Company Name].
Sincerely, [Your Name]
———————– Relieving Letter ———————–
Dear [Your Name],
We have received your resignation letter from your position as [Your Position] at [Company Name], effective [Your Last Working Day]. We appreciate the contributions you have made to our organization during your tenure. We understand your reasons for resigning and wish you all the best in your future endeavors.
Thank you,
[Manager’s Name]
Sample 5: Resignation Letter Vs Relieving Letter due to Insufficient remuneration
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position as [Your Position] at [Company Name], effective [Your Last Working Day]. The reason for my resignation is that I feel that the current salary and compensation package offered is not commensurate with the level of responsibility and expertise required for my job role.
I appreciate all of the collaborations and experiences at [Company Name]. Please let me know how I can ensure a smooth transition.
Sincerely, [Your Name]
———————– Relieving Letter ———————–
Dear [Your Name],
We have received your resignation letter from your position as [Your Position] at [Company Name], effective from [Your Last Working Day]. We understand your reasons for resigning, and we are disappointed that we were unable to meet your expectations. We wish you all the best in your future endeavors.
Thank you,
[Manager’s Name]
Sample 6: Resignation Letter Vs Relieving Letter due to Personal Reasons
Dear [Manager’s Name],
It is with regret that I must tender my resignation as [Your Position] at [Company Name], effective [Your Last Working Day]. My decision to leave is due to personal reasons, which I would like to keep private. Despite my resignation, I have enjoyed working with everyone at [Company Name] and have learned valuable things during my tenure here.
I will ensure a smooth transition and complete my remaining tasks before the last day of work.
Sincerely, [Your Name]
———————– Relieving Letter ———————–
Dear [Your Name],
We have received your resignation letter from your position as [Your Position] at [Company Name], effective [Your Last Working Day]. We respect your privacy and your decision to resign. We appreciate your hard work and dedication during your tenure here and wish you all the best in your future endeavors.
Thank you,
[Manager’s Name]
Sample 7: Resignation Letter Vs Relieving Letter due to Retirement
Dear [Manager’s Name],
As you are aware, I have been an employee at [Company Name] for many years. After a long and fulfilling career, I have made the decision to retire. It is with sincerest gratitude that I resign from my position as [Your Position] at [Company Name], effective [Your Last Working Day].
I am grateful for the opportunities and support given to me during my time at [Company Name]. I have gained many valuable experiences that have helped me grow as an individual as well as a professional.
I will ensure a smooth transition and assist in identifying a suitable replacement for my position.
Sincerely, [Your Name]
———————– Relieving Letter ———————–
Dear [Your Name],
We have received your resignation letter from your position as [Your Position] at [Company Name], effective [Your Last Working Day], in light of your well-deserved retirement. We want to take this opportunity to thank you for your dedication and loyalty over the years. We wish you a prosperous and joyful retirement.
Sincerely,
[Manager’s Name]
Resignation Letter Vs Relieving Letter: Tips to Know
When you decide to part ways with your current employer, you will need to understand the difference between a resignation letter and a relieving letter. While very similar, these two documents have different purposes. Here are some tips to help you understand them more thoroughly:
- Resignation Letter: This is a document that you write to your employer to give notice that you will be leaving the company. It typically includes your last day of work and a brief explanation of why you are leaving. It is an official record of your intention to resign and paves the way for a smooth transition. Make sure you keep your letter professional and free from any negative comments. Don’t forget to thank your employer for the opportunity and express your gratitude.
- Relieving Letter: This is a document that your employer gives you once your resignation has been accepted. It is a confirmation that you have completed all your duties and obligations, and you are now free to leave. The document might also include your final salary and any other benefits that you are entitled to. It is essential that you keep this letter safe, as it serves as proof of your employment history at the company.
- Timing: When you decide to leave a company, it is important to give proper notice, usually two weeks. This will give your employer time to find a replacement and make necessary arrangements for your transition. Once your notice period is over, your employer should provide you with a relieving letter. This usually happens on your last day of work, although it may take a few days longer in some cases.
- Content: Your resignation letter should be brief and to the point. It should include your last day of work, and the reason why you are leaving. Keep the tone professional and avoid any negativity. Your relieving letter, on the other hand, should confirm your resignation has been accepted, your last working day, any benefits that you are entitled to, and any outstanding dues. It will also confirm that you have fulfilled all your responsibilities towards the company.
- Etiquette: When you leave a company, you should try to leave on good terms. Thank your employer and colleagues for the experience and the opportunity to work with them. Make sure you provide your contact information, so they can reach you if they need to. Finally, make sure you clear all your dues and obligations before you leave, so that there are no misunderstandings later.
Understanding the differences between a resignation letter and a relieving letter is essential when you decide to leave a company. Make sure you time your resignation appropriately, write a professional resignation letter, and leave on good terms with a relieving letter confirming your employment. These tips will help you transition smoothly into your next professional endeavor.
Resignation Letter Vs Relieving Letter FAQs
What is a resignation letter?
A resignation letter is a written notice, given by an employee to their employer, indicating that they intend to leave the company. It contains the details about the employee’s resignation, such as the reason, date of leaving, etc.
What is a relieving letter?
A relieving letter is a document issued by an employer to an employee, officially confirming that the employee has resigned from their position and is relieved of all their duties and responsibilities in the company.
Is a resignation letter and a relieving letter the same thing?
No, they are not the same thing. A resignation letter is provided by the employee, while a relieving letter is provided by the employer to confirm the employee’s resignation and relieve them of their duties.
What are the main differences between a resignation letter and a relieving letter?
A resignation letter is a notice given by the employee, whereas a relieving letter is issued by the employer. While a resignation letter contains details about the employee’s departure, a relieving letter confirms the employee’s resignation and their release from duties.
When should I submit my resignation letter?
It’s generally recommended to submit your resignation letter at least 2 weeks before your intended date of leaving the company, but this may vary depending on your contract and employer’s policies.
When can I expect to receive my relieving letter?
Your relieving letter should be issued by your employer after your last working day with the company, but the exact time frame may vary depending on the company’s policies.
Is it necessary to have a relieving letter?
Yes, a relieving letter is usually required as proof of your employment and resignation, and may be necessary when you apply for a new job or visa in the future.
What should I do if I don’t receive my relieving letter?
You should contact your employer and ask for the status of your relieving letter. If there are any delays or issues, you may need to follow up with HR or management to resolve the matter.
Signed, Sealed, and Delivered: Making Sense of Resignation Letter Vs Relieving Letter
Well, we hope that this article has cleared the air between resignation letters and relieving letters for you. We know that making sense of all the jargon and paperwork can be tedious and confusing, but we’re glad we could help. Don’t forget to always keep a paper trail and communication open with your employer as you navigate through the process. Thank you for reading and we hope to see you again soon for more useful life hacks!