Have you ever found yourself in a job during the probation period and realized it’s not the right fit for you? It’s a tough decision, but resigning during probation is actually quite common. However, writing a resignation letter during probation can be a daunting task.
Don’t fret, as luck would have it, I have something that may help you: a resignation letter template specifically for the probation period. This template will help you draft a professional resignation letter that may reduce any unnecessary friction between you and your employer.
But wait, there’s more! Along with this article, you will find examples of resignation letters that you can use as inspiration. Plus, you can even edit them as needed to add your own personal touch.
Don’t forget, resigning doesn’t have to be a negative experience. In fact, it can be a positive step in your career. So, take a deep breath and let’s get started!
The Best Structure for a Resignation Letter During Probation Period
So, you’ve decided that the job you just started during your probation period isn’t the right fit for you. It’s understandable, and it’s always better to be honest with yourself and your employer about it. Writing a resignation letter can be tough, especially when you’re still in your probation period. Here’s the best structure for a resignation letter during probation period:
Heading
Your resignation letter should always start with a clear and concise heading. It doesn’t have to be fancy, but it should include the date and the date you plan to leave. For example:
Dear [Manager],
I am writing to inform you that I will be resigning from my position as [Position] effective [Date].
Opening paragraph
The opening paragraph of your resignation letter should be short and to the point. Give a brief explanation of why you’re resigning, and don’t be afraid to be honest. Keep in mind that this letter will be going in your employee file, so it’s important to be professional and respectful.
Body
The body of your resignation letter should include a more detailed explanation of why you’re leaving. It’s important to be clear and concise and avoid any negativity towards your employer. Use this opportunity to thank your employer for the opportunity and any experience you gained.
Closing paragraph
In the closing paragraph, you should reiterate your resignation and provide any information your employer may need. Offer to help with the transition and provide contact information for future communication.
Closing
End your resignation letter on a positive note. Thank your employer again for the opportunity and express your appreciation for their understanding. Provide a signature and your typed name.
Overall, the best structure for a resignation letter during probation period is to be honest, professional, and respectful. Keep it short and to the point, and avoid any negativity towards your employer. By following these guidelines, you can ensure a smooth transition and leave on good terms.
Resignation Letter Template During Probation Period
Medical Reasons
Dear Hiring Manager,
I regretfully inform you that I must resign from my position as [Job Title] due to medical reasons. As of late, I have been experiencing persistent health problems that have affected my ability to perform my duties to the best of my abilities.
It has been a difficult decision to come to, but I believe that it is in the best interest of both the organization and myself to part ways. I appreciate the opportunity that you have given me and I will be forever grateful for the support that I received during my tenure with the company.
Thank you for your understanding.
Best regards,
[Your Name]
Personal Circumstances
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title]. This has been a difficult decision for me, but I believe it is in the best interest of both myself and the organization.
Due to unforeseen personal circumstances, I have come to realize that this role is not the right fit for me at this time. While I have appreciated the opportunity to work with such a talented and dedicated team, I feel that I must prioritize my personal commitments and make a difficult choice that may impact the organization.
I apologize for any inconvenience this may cause and hope that the transition is as smooth as possible. I will ensure that I complete all of my assigned tasks before my departure.
Thank you for your understanding and support over the past few weeks. I have learned a lot during my time at the company, and I am grateful for the experience.
Best regards,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Job Title] at this company. It has been a difficult decision, but I have been offered an opportunity that I believe will help to further develop my career.
While I have enjoyed my time here, I feel that the company where I am headed to will give me the chance to better utilize my skills and grow professionally. I am sure that the skills I have gained during this probationary period will prove useful in my new company, and I would like to thank you for the valuable experience that I have acquired here.
Please let me know if there is anything left to be accomplished before my departure. I will do everything in my power to ensure a smooth transition before my last day of work.
Thank you for your understanding and support during my time here.
Best regards,
[Your Name]
Culture Mismatch
Dear [Manager’s Name],
I would like to submit my resignation from my position as [Job Title] because I believe that the organization’s culture does not align with my own values and interests.
I must say that the experience has been invaluable, both personally and professionally. And while I did my best to fit in with the team, I have come to the conclusion that my values and work style do not align with the company’s values as well as I initially thought.
I kindly request that you let me know what I need to do to ensure a smooth transition before my last day of work. I will do my best to ensure that everything is completed in time for my departure.
I appreciate the opportunity you have given me, and I hope that we can remain on good terms as I pursue other prospects.
Best regards,
[Your Name]
Moving Out of the City
Dear [Manager’s Name],
It is with deep regret that I write this letter to resign from my position as [Job Title] with this company. I have decided to relocate, and this has made it impossible for me to continue with my employment.
It was a tough decision to come to, weighing between my love for this job and the exciting opportunities that await me in my new destination. I want to express my gratitude for giving me the chance to hone my skills and learn under your leadership.
Please let me know if there is anything at all that needs to be done before my departure that you would like me to complete. I want to ensure a seamless transition and will do everything in my power to make that happen.
Thank you for your support, understanding, and guidance thus far. I hope that we can remain in touch and work together again in the future under better circumstances.
Best regards,
[Your Name]
Family Responsibilities
Dear [Manager’s Name],
I am saddened to be resigning my position as [Job Title]. However, due to unforeseen family circumstances, I am unable to continue with my current commitments at this time.
I want to thank you for providing me with the experience I will forever cherish. I have learned a lot during my tenure here, and will always hold the company and its staff in high regard.
Even though I will not be able to devote my time and energy to the job as much as I would like, I promise to ensure a smooth transition before my departure. If there is anything at all you would like me to complete, kindly let me know.
Thank you for your understanding during this time. I have enjoyed working with you and will never forget the experiences I have had.
Best regards,
[Your Name]
No Longer Interested
Dear [Manager’s Name],
It is with regret that I tender my resignation from my position as [Job Title]. I have come to the realization that I am no longer interested in continuing with the company.
I appreciate the opportunity that was given to me, and I have learned a lot during my probationary period. However, I believe it is better for me to step down and pursue something else that aligns better with my interests and skills.
Please let me know what I need to do to ensure that the company experiences a smooth transition after my departure. I value the experience I have gained while working here, and I will continue to work hard to complete the tasks assigned to me until my final day in the office.
Thank you for understanding my decision. I appreciate the time we have worked together.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter During Probation Period
Resigning from a job is never an easy decision, especially when you are still in your probation period. However, if you are certain that it’s time to move on, it’s important to do it professionally and effectively. Here are some tips to consider when writing a resignation letter during your probation period:
- Be clear and direct in your letter. State your intention to resign and the date of your last working day. You don’t have to provide lengthy explanations or justifications for your decision.
- Express gratitude for the opportunity to work in the organization. You can mention specific things that you appreciate about the job or the company. This shows that you are leaving on good terms and with a positive attitude.
- Provide some context or reason for your resignation, if you feel comfortable doing so. This helps your employer understand your decision and may provide them with insights on how to improve their hiring and retention processes.
- Offer to help with the transition process. As someone who is still in the probation period, you may not have a lot of institutional knowledge or experience. However, you can still demonstrate your willingness to support your colleagues and the organization during this time of change.
- Keep a professional and respectful tone throughout your letter. Avoid being negative, critical, or emotional. Even if you are leaving due to conflicts or issues in the workplace, it’s best to focus on the future and maintain a cordial relationship with your employer and colleagues.
Remember that resigning in your probation period may have some consequences, such as forfeiture of benefits or a negative notation in your employment record. However, if you handle the situation professionally, courteously, and constructively, you can minimize the risks and maximize the opportunities for growth and learning. Good luck on your next adventure!
Resignation Letter Template During Probation Period
What is a resignation letter during probation period?
A resignation letter during probation period is a formal document that an employee submits to an employer to indicate their intention to resign from their position within a company, before the probation period is over.
What should be included in a resignation letter during probation period?
A resignation letter during probation period should include the employee’s name, position, date of resignation, reason for resignation, and a statement of gratitude for the opportunity.
How should the resignation letter be submitted?
The resignation letter should be submitted in person, with a follow-up email sent to confirm the resignation and provide a copy of the letter for the employer’s records.
What is the minimum notice period for resignation during probation period?
The minimum notice period for resignation during probation period is usually mentioned in the employment contract or the company’s policies. In general, it is 1-2 weeks.
Can an employer terminate an employee during probation period?
Yes, employers have the right to terminate an employee during the probation period if a valid reason exists, such as poor performance or violation of company policies.
Is it necessary to state the reason for resignation in the letter?
It is not necessary, but it is advisable to communicate the reason for resignation in a professional manner to maintain a positive relationship with the employer.
Can an employee withdraw the resignation letter during probation period?
It depends on the employer’s policies and the timing of the request. It is best to discuss the matter with the employer and come to a mutually agreeable solution.
Is it mandatory to serve the notice period during probation period?
Yes, it is mandatory to serve the notice period during probation period, as stated in the employment contract or company policies. Failure to do so may result in negative feedback on the employee’s record.
Wrapping it Up
So, that’s it, folks! We hope this resignation letter template during probation period has been helpful if you ever find yourself in need of one. Remember, resigning during your probationary period can be tough, but it’s important to do what’s best for you and your career in the long run. Always be professional and courteous, and don’t forget to thank your employer and colleagues for the opportunity. Thanks for taking the time to read this article, and don’t forget to come back for more useful insights!