Are you thinking about resigning from your job? Perhaps you’ve found a better opportunity, or maybe it’s just time for a change. Whatever the reason may be, one of the most important steps in this process is to write a resignation letter. This simple document serves as a formal announcement of your intent to leave your job, and it’s crucial to do it right in order to avoid burning any bridges or causing unnecessary stress. Luckily, finding a resignation letter sample with notice period and editing it as needed is easier than ever. In this article, we’ll guide you through the basics of how to write a resignation letter, and provide some useful examples that you can use as a starting point. So whether you’re feeling nervous or excited about making this big step in your professional life, we’ve got you covered. Let’s get started!
Best Structure for Resignation Letter Sample With Notice Period
If you have decided to resign from your current job, it’s important to do it in a professional and respectful manner. One of the key components of a resignation letter is determining the appropriate structure to communicate your intention to leave the company. Here’s our guide on the best structure for a resignation letter sample with notice period.
Opening Paragraph
Start your resignation letter with a clear and concise statement that explains that you’re resigning. You should also include your official last day at work. Thank your employer for the opportunity to work with them and mention a few positive things that you have learnt or enjoyed. Keep this paragraph short and sweet, but make sure that you’ve covered all of the important details.
Body Paragraph
In the body paragraph, explain why you are leaving and provide details on your future plans. You should avoid focusing on the negative aspects of the job and instead highlight the positive things that you have learnt during your tenure. If you’re leaving to pursue a new job opportunity, provide some information about your new role and how it aligns with your career goals. It’s also helpful to mention that you’re willing to help out with the transition to ensure a smooth handover process.
Closing Paragraph
In your closing paragraph, reiterate your appreciation for the job and the company. Emphasize how valuable the experience has been for you and your career growth. Offer your help in making the transition as easy as possible for your employer and co-workers. Lastly, express your wishes for the company’s future success and sign off the letter in a respectful and professional manner.
In conclusion, the best structure for a resignation letter sample with notice period follows a professional format that highlights your appreciation for the job and company while explaining your reasons for leaving. Remember to keep your tone respectful throughout the letter and focus on the positives. A well-written resignation letter can help maintain your professional integrity and build long-term relationships with your current employer and colleagues. Good luck!
Resignation Letter Sample With Notice Period
Sample 1: Pursuing Higher Studies
Greetings,
I am writing this letter to inform you that I am resigning from my position as [Position] in [Company Name]. I have been offered an opportunity to pursue higher studies in [Field of Study] in [University/Institution Name], which I would like to pursue. I will complete my notice period of [Notice Period] as per my contract, which will end on [Last Working Day].
I would like to take this opportunity to thank the company for giving me the chance to work with such a talented team. I have learned a lot during my tenure here and have developed my skills professionally.
Please let me know if there is anything specific that I need to hand over before my last working day. I am willing to assist in any way I can during the transition process.
Thank you for your understanding in this matter.
Best regards,
[Your Name]
Sample 2: Starting a New Venture
Dear [Manager’s Name],
With a heavy heart, I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. I will be starting a new venture in a related field that I have been pursuing for some time. I appreciate all the experience and knowledge I have gained during my time at the organization.
Please be informed that I will complete my notice period of [Notice Period] as per the contract, and my last working day will be on [Last Working Day]. I will ensure that all my work is completed and handed off to my successor before leaving.
I am grateful for the wonderful opportunity that this company has given me and for all the support and guidance that I have received over the years. I value the relationships that I have built and the things we have achieved together as a team.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Sample 3: Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Position]. Due to some unexpected health issues, I need to take an indefinite leave from work. As a result, I cannot devote my attention and energy to the kind of work I am expected to deliver.
I hope that you can accept my resignation effective immediately. I appreciate the support and guidance I have received during my time at [Company Name]. It has been an honor to be part of such a fantastic team, and I will always remember the memories we’ve shared.
Please let me know if there is anything specific that needs to be taken care of before I leave. I am willing to assist wherever possible to ensure a smooth and efficient transition.
Thank you for your understanding and support through this difficult time in my personal life. I hope to stay in touch with you and the team.
Best regards,
[Your Name]
Sample 4: Work-Life Balance
Dear [Manager’s Name],
Please accept this letter as notice of my resignation from my position as [Position] with [Company Name]. After giving it much thought and a lot of consideration, I have decided that I need to focus on my work-life balance at this point.
With immediate effect, I will commence my notice period of [Notice Period], which will end on [Last Working Day]. I commit to remaining professional and supportive during this period and ensuring a seamless transition for all necessary parties.
Thank you for the opportunity to work with you and the team. I will cherish all the memories and accomplishments that we’ve had together. I hope that I can continue to count on you as a friend and mentor.
If there is anything I can do to support during this transition time, please do not hesitate to reach out to me.
Warm regards,
[Your Name]
Sample 5: Company’s Internal Issue
Dear [Manager’s Name],
It is with regret that I submit my resignation as [Position] with [Company Name]. Over the past few weeks, there have been significant internal issues that have impacted my morale and motivation. After carefully weighing all my options, I have decided it’s time for a change.
Please be advised that my notice period will start from today, and I will serve for a total of [Notice Period] months. My final day will be on [Last Working Day]. During my remaining time here, I will ensure a seamless handover process and provide documentation and other pertinent information.
Thank you for the opportunity to be part of [Company Name] and for all the valuable skills and knowledge I have gained over the years. I will always cherish the relationships I’ve forged, and I hope they will remain intact well into the future.
Sincerely,
[Your Name]
Sample 6: Seeking new challenges
[Manager’s Name],
It is with mixed emotions that I submit my resignation letter effective immediately. I have been with [Company Name] for [Number of years], and it’s been an incredible journey. However, I have decided to take on a new challenge professionally that aligns better with my career aspirations.
Please be informed that I will work during my notice period of [Notice Period], which will end on [Last Working Day]. I will use this time to ensure that there are no loose ends and assist in the selection and training of my replacement.
I will miss the fantastic people I’ve met and the skills and experiences I have gained while working here. I am grateful for the support and encouragement I have received from my colleagues and senior management over the years.
Thank you for everything and wishing you and the team all the best for the future.
Regards,
[Your Name]
Sample 7: Moving to Another Location
Dear [Manager’s Name],
I am writing to provide my notice of resignation from my position as [Position] with [Company Name]. My family and I have recently taken a decision to relocate to [New Location], which leaves me with no other option but to tender my resignation.
Please be advised that my notice period begins now, and it will end on [Last Working Day]. During this time, I will ensure that all my responsibilities are completed, and a smooth handover process is undertaken. Please let me know of any further steps I need to take to ensure a successful transition.
I would like to take this opportunity to thank my team and management for the valuable support and opportunities that I have received during my time at [Company Name]. It has been a privilege to work with some of the most intelligent and professional people in the industry.
Thank you for your understanding and support during this transitional period and I hope to stay in touch with you and the team.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter with Notice Period
Resignation letters are an important communication tool that allows you to resign from your current employment in a professional and polite way. A resignation letter with notice period gives your employer ample time to prepare for your departure and helps you maintain a positive relationship with them even after you leave. Here are some tips that will guide you in writing an effective resignation letter with a notice period.
- Be direct: Start with a clear statement of your intention to resign and the date on which your employment will end. Indicate clearly that you are giving the required notice period as per your contract.
- Mention the reason: While you are not obligated to give reasons for your resignation, mentioning a brief reason in your resignation letter can help your employer better understand your situation and may help you leave on good terms. Keep it positive and avoid negative comments about your job or company.
- Express gratitude: Regardless of how you feel about your employer or your job, it’s important to express gratitude and appreciation for their contributions to your professional growth and development.
- Offer to help: If possible, offer to help with the transition process or to train a replacement. This demonstrates your commitment to a smooth transition and shows that you value your employer.
- Proofread: Before submitting your resignation letter, ensure that you proofread it carefully. Check for any grammar or spelling errors and ensure that the content is clear, concise, and professional.
Remember, a resignation letter with a notice period is a formal document that will go into your employment records. Thus, it’s essential to create a professional, concise, and straightforward letter that represents you well both now and in the future.
Resignation Letter Sample with Notice Period FAQs
What is a resignation letter with a notice period?
A resignation letter with notice period is a formal document that an employee submits to their employer to notify them that they intend to resign from their current position. This letter should also state the effective date of the resignation and the length of the employee’s notice period.
Why is it necessary to give notice before resigning?
It is important to give notice before resigning from a job to allow the company to find a replacement, transfer responsibilities, and ensure a smooth transition. Additionally, many employment contracts require employees to provide a certain amount of notice before resigning.
What information should be included in a resignation letter with a notice period?
A resignation letter with a notice period should include the effective date of the resignation, the length of the notice period, a brief reason for leaving, and an expression of gratitude for the opportunity to work with the company.
How long should a notice period be?
The length of a notice period can vary depending on the company’s policies, the employee’s contract, or the industry. Generally, two weeks notice is the standard in most industries and is considered appropriate, but some may require longer notice periods.
Can an employee be forced to work during their notice period?
Yes, an employer can require an employee to work during their notice period. Adequate notice of resignation serves as a professional courtesy, but it does not relieve the employee from their contractual obligation to work for the employer until the effective date of the resignation.
Can I leave my job before the end of the notice period?
Technically, you can, but it is not recommended as it can damage your professional reputation and relationship with the company. If circumstances do not allow you to complete the notice period, you should communicate your situation transparently with the employer.
Is it necessary to provide a reason for leaving in a resignation letter?
While you don’t have to provide a detailed reason for leaving in your resignation letter, providing a simple, honest explanation can help to maintain a positive relationship with your employer and may also provide feedback that can help the company improve.
Thanks for Stopping By!
I hope you found this resignation letter sample with notice period useful. Remember, when resigning from a job, it’s important to be professional and courteous. Giving your employer ample notice allows them to prepare for your departure and ensures a smooth transition. If you have any questions or comments, feel free to leave them below. And don’t forget to visit us again for more helpful tips and advice!