Are you in a position where you’re ready to move on from your current job? Perhaps you’ve been offered a better opportunity, or maybe it’s just time for a change. Whatever your reasons may be, it’s important to leave your job on good terms – which means providing your employer with a resignation letter.
But what should you include in your resignation letter, and how much notice should you give your employer? If these are questions that are keeping you up at night, you’ve come to the right place. In this article, we’ll provide you with a sample resignation letter with notice period and give you tips on how to customize it to suit your needs.
When it comes to resigning from your job, it’s never easy. It can be an emotional process, and the last thing you want to do is leave a negative impression on your employer. That’s why it’s crucial to have a resignation letter that covers all the important details – such as your last day of work and your willingness to help with the transition.
By using our resignation letter sample with notice period, you’ll have a starting point to craft a professional and respectful letter. You can use this template as-is, or edit it to better suit your situation. Whether you’re looking for a two-week notice or a longer period, our sample letter has got you covered.
So if you’re ready to say goodbye to your current job, take a deep breath and know that you’re not alone. With our resignation letter sample with notice period, you can make this transition as smooth as possible – and leave your employer with a positive impression of you and your work.
Best Structure for Resignation Letter Sample With Notice Period
When it comes time to leave your current job, it’s important to resign in a professional and courteous manner. Writing a resignation letter is the best way to communicate your departure to your employer. If you’re leaving on good terms, it’s recommended that you provide a notice period for your employer. Here’s the best structure for a resignation letter with a notice period.
Heading:
Your resignation letter should have a clear and concise heading that includes your name, your job title, and the date of your resignation. For example, “Resignation Letter – John Smith, Senior Marketing Manager – Effective Date 30 Days from Today”.
Introduction:
In the introduction, you should state that you’re resigning from your current position. Be sure to express gratitude for the opportunity to work with the company. Use this space to provide a brief explanation of your decision to leave. This shouldn’t be a detailed discussion, but rather a simple statement of why you’re leaving.
Notice Period:
In this section, you need to give your employer the required notice period. Typically, this is a minimum of two weeks, but it could be longer, depending on your employment contract. Confirm your final day of work, and offer to assist with the transition process during your last few weeks.
Closing:
In the closing, thank your employer for the experience and express your appreciation for the organization’s support during your time there. State that you’re looking forward to the next phase in your career. Offer to provide your contact details for any inquiries regarding your departure, and end your letter with a farewell message.
Signature:
End your letter with a signature that includes your name, contact information, and the date of your resignation. This serves as a formal and professional way to confirm your resignation.
In conclusion, a resignation letter should be professional, courteous, and written with a clear structure. Providing a notice period is courteous and demonstrates that you value your employer and colleagues you worked with during the course of your employment. Remember to keep your language professional and positive, and your letter should be an effective tool for communicating a departure that is well received by your employer.
Resignation Letter Sample With Notice Period
Sample 1: Pursuit of Higher Education
Dear [Manager’s Name],
I hope this letter finds you in good health and spirit. Please accept this letter as my formal resignation notice for the position of [Job Designation] at [Company Name]. With a heavy heart, I am resigning from my position. As much as I have enjoyed working at the company, I have decided to pursue higher education in my field of interest.
My experience at [Company Name] has been invaluable, and I take pride in the work that I have done during my tenure. The experiences and knowledge that I have gained here will certainly help me in achieving my educational and professional goals.
While I will continue to work dutifully for the remainder of my notice period, I will use this time to ensure a seamless transition to my replacement. If there is anything that I can do to make this process easier, please let me know.
Thank you for allowing me to be a part of the team at [Company Name] and for the valuable experience that I have gained. I appreciate your understanding and support during this transition period.
Sincerely,
[Your Name]
Sample 2: Relocating to a New Place
Dear [Manager’s Name],
I hope this letter finds you well. It is with regret that I must tender my resignation from my position as [Job Designation] at [Company Name]. Due to unforeseen circumstances, I am relocating to [Location] with my family, which makes it impossible for me to continue working here.
Please know that I have thoroughly enjoyed working with [Company Name] and with such a fantastic team. I have learned so much during my time here, and I am grateful for the experience that I have gained. It has been an honor to work alongside such talented individuals, and I look forward to maintaining our professional relationship in the future.
I understand that my departure leaves you and the company with a significant workload. I will use my notice period to ensure that the transition process is as smooth as possible. Please let me know if there is anything else that I can do to facilitate this process.
Thank you for your understanding and support during this difficult time. Should you require any further assistance, please don’t hesitate to contact me.
Warm regards,
[Your Name]
Sample 3: Better Employment Opportunity
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Designation] at [Company Name] effective [Date of Resignation]. I have accepted a better employment opportunity that will allow me to grow professionally.
I have learned so much during my time at [Company Name], and I have made many valuable connections that I will carry with me throughout my career. It has been an honor to work with such a talented team, and I am grateful for the experiences I have gained during my tenure.
I will use my notice period to ensure a seamless transition to my replacement. I am committed to helping in any way I can in the transition process and will be happy to complete any projects or tasks that need to be finished before my departure.
Thank you for your understanding, and I look forward to maintaining a positive relationship with you and the team in the future.
Best regards,
[Your Name]
Sample 4: Health Issues
Dear [Manager’s Name],
I am writing to tender my resignation as [Job Designation] with [Company Name], effective [Date of Resignation]. It has been a pleasure to be a part of this great organization over the last [Number of Years], but due to health problems that have recently arisen, I am unable to continue to perform my duties to the standards required.
It is a tough decision for me to make, but my health must take priority. Thank you for the support, guidance, and knowledge that you and my colleagues have imparted over the years.
I am committed to working with my replacement and the team to ensure a smooth and seamless transition during my notice period. Please let me know what I can do to make this process easier for you and the team.
Again, thank you for the opportunity to be a part of this great organization. It is an experience that I will always cherish.
Sincerely,
[Your Name]
Sample 5: Career Change
Dear [Manager’s Name],
It is with mixed feelings that I submit my resignation from my position as [Job Designation] at [Company Name]. The time has come for me to make a significant career change and pursue a position in a different industry.
Working with [Company Name] has been a privilege. It has been a pleasure to collaborate with some of the most talented and dedicated individuals I have ever had the opportunity to work alongside. I am grateful for the support and guidance provided to me during my tenure here, and I have learned so much.
During my notice period, I will do everything in my capacity to ensure that the transition is as seamless as possible. Please don’t hesitate to contact me if you need any additional support during this period.
I deeply regret leaving the company and all the colleagues I have worked with but, I am confident that I am leaving with a skillful set of experiences and knowledge that will help me grow within my new field.
Thank you for understanding and support.
Best regards,
[Your Name]
Sample 6: Retirement
Dear [Manager’s Name],
After much consideration, I am writing to inform you of my decision to retire from my position as [Job Designation] at [Company Name], effective [Date of Retirement]. I would like to take this opportunity to express my sincere gratitude to you and the company for the opportunities given to me during my tenure here.
It has been an honor to work with all my colleagues and to be part of such an accomplished team. The experience and knowledge that I have gained over the years have been invaluable, and I am truly grateful for the opportunity to work with a great organization like [Company Name].
Please let me know how I can make the transition as smooth as possible during my notice period.
Thank you again for your understanding and support over the years.
Sincerely,
[Your Name]
Sample 7: Personal Reasons
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Job Designation] at [Company Name], effective [Date of Resignation]. It has been a difficult decision for me, but I am compelled to resign for personal reasons.
I would like to thank you and the team at [Company Name] for the fantastic opportunity to work with such a talented and dedicated team, from whom I have learned so much during my tenure.
During my notice period, I will do all I can to ensure that the transition is as smooth as possible. Please let me know if I can be of any assistance.
Thank you again for the opportunity to work with [Company Name], and I sincerely hope that our paths will cross again in the future.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter with Notice Period
Resigning from a job is never easy. One of the most important things to do when resigning from your current position is to write a resignation letter. It is crucial to offer a notice period to your employer for a smooth transition. Here are some essential tips for writing a resignation letter with notice period:
- Start with a formal greeting: Address your letter to your supervisor or manager. Begin the letter with a formal greeting such as “Dear John”.
- Mention your intention for resignation: State clearly that you are resigning from your current position. Specify your last working day and the notice period that you are offering.
- Express gratitude: Show appreciation towards your colleagues, team and employer. Mention how you valued the opportunity to work with them.
- Provide a reason (optional): It is not mandatory to provide a reason for your resignation, but it might be helpful for your employer if you wish to provide one. Keep the tone of the reason positive and professional.
- Offer help for a smooth transition: You can offer to assist with training a replacement, finishing any existing projects or preparing detailed handover notes. This gesture would be appreciated by your employer and help to leave on a positive note.
- End with a polite closing remark: End your resignation letter with a positive closing statement such as “Thank you for the opportunity to work with such a great team.”
- Proofread and submit: Before submitting the resignation letter, review it for any grammatical errors or typos. Ensure that you submit a physical or digital copy of the letter to your supervisor and/or HR department.
Writing a resignation letter with notice period might seem daunting, but following these tips can help make the process smooth and professional. Remember to keep the tone polite and professional, as this will help to maintain a positive relationship with your employer and colleagues even after the resignation.
FAQs about Resignation Letter Sample With Notice Period
What is a resignation letter with notice period?
A resignation letter with notice period is a written document submitted by an employee to inform their employer of their intention to quit the job and serve the required notice period before leaving.
Why is it important to give notice period before resigning?
Giving notice period before resigning is important for both the employee and the employer. It allows the employer to find a suitable replacement for the employee and ensure a smooth transition while enabling the employee to leave on good terms.
What should I include in my resignation letter with notice period?
Your resignation letter with notice period should include your name, designation, the date of resignation, the duration of your notice period, the reason for resigning, and a brief thank you note for the opportunities provided.
How much notice period should I give before resigning?
The length of notice period depends on the company’s terms and conditions and can vary from two weeks to a month. It is advisable to refer to the employment contract or company policy to determine the required notice period.
Can I shorten my notice period if I have a valid reason?
In some instances, an employee can request to shorten the notice period if they have a valid reason, such as a family emergency or health issue. However, it is at the discretion of the employer to grant or deny the request.
Do I have to give a reason for resigning in my resignation letter?
It is not mandatory to give a reason for resigning in a resignation letter, but it is recommended as it helps the employer to understand the cause and address any issues that may be causing other employees to resign as well.
How should I deliver my resignation letter with notice period?
Your resignation letter with notice period should be delivered to your immediate supervisor or HR representative. It is recommended to do so in person and follow up with a copy via email to ensure that it has been received.
What are the consequences of not serving the required notice period?
Not serving the required notice period could result in various consequences like negative remarks on your employment record, loss of benefits, delay in receiving your full and final settlement, and even legal action from your employer.
Say Farewell to Your Job with a Professional Resign Letter Sample with Notice Period
Thank you for taking the time to read this article about resignation letters. We hope that the information and sample provided helped you to prepare a professional resignation letter that best reflects you and your work experience. Remember, leaving your job on good terms is crucial for maintaining positive relations with your employer and colleagues. Don’t forget to double-check your notice period and give your employer enough time to prepare for your departure. Good luck with your future endeavors, and please visit our website again soon for more useful tips and ideas.