Have you ever faced a situation where you needed to resign from your job but weren’t exactly sure how to compose the perfect resignation letter? Well, fret not, my friends! The debate between whether to handwrite or type your resignation letter has been a topic of discussion for years. And luckily, the possibilities are endless when it comes to picking the right format for your resignation letter.
Whether you decide to go with the traditional handwritten method or the modern-day typing method, there are a few key things you should include in your resignation letter. You want to ensure that your letter is professional, concise, and leaves a good impression on your former employer. Don’t worry if you’re not well-versed in the art of writing a resignation letter, you can always find examples online and edit them as needed.
So, which method should you choose – handwriting or typing? Some people argue that a handwritten resignation letter is more personal and shows that extra effort was put into it. On the other hand, some prefer typing for its clarity, accuracy, and professionalism. Ultimately, it comes down to personal preference and what you think will work best for you.
If you’re still unsure about what to do, don’t worry! In this article, we’ll give you the rundown on both handwritten and typed resignation letters, including their pros and cons, so you can make an informed decision. So, grab a pen and paper or your laptop, and let’s get started!
The Best Structure for Resignation Letter: Handwritten or Typed?
When it comes to quitting your job, it’s important to do it professionally and gracefully. One of the first steps in this process is writing a resignation letter. But, you may be wondering – should you handwrite your letter or type it out? There isn’t necessarily a right or wrong answer, but here are some things to consider when deciding on the best structure for your resignation letter.
Handwritten Resignation Letters
There are a few potential benefits to writing your resignation letter by hand. First, it can feel more personal and sincere than a typed letter. By taking the time to write out your letter by hand, you’re showing your employer that you’re truly invested in this process and that you want to make it as smooth as possible. Additionally, a handwritten letter can feel more authentic and less formal than a typed one. This can be especially helpful if you have a close relationship with your employer and want to express your gratitude for the opportunities they’ve given you.
However, there are some potential downsides to writing a handwritten resignation letter. For one, it can be harder to edit and revise a handwritten letter than a typed one. If you make a mistake while writing, you may need to start over entirely, which can be time-consuming. Additionally, a handwritten letter may be more difficult for your employer to read, particularly if you have messy handwriting. If you’re worried about your letter being illegible, it may be a better idea to type it out.
Typed Resignation Letters
On the flip side, typing your resignation letter can also have some benefits. For one, it may be easier to edit and revise a typed letter, since you can use your computer’s editing tools. Additionally, a typed letter will likely be easier for your employer to read, which could be helpful if you’re trying to communicate a lot of information or express your thoughts clearly.
However, there are some potential downsides to typing your resignation letter as well. For one, it can feel more cold or impersonal than a handwritten letter. If you’re worried about coming across as distant or unappreciative, you may want to consider writing your letter by hand instead. Additionally, a typed letter can be more formal than a handwritten one, which may not be appropriate if you have a close relationship with your employer.
Ultimately, the best structure for your resignation letter will depend on your personal preferences and the nature of your relationship with your employer. If you prefer a more personal touch, a handwritten letter may be best. If you want to ensure that your letter is clear and easy to read, typing it out may be the better choice. Either way, make sure that your letter is respectful, professional, and sincere. Remember, the goal is to end on a positive note and leave your employer with a good impression of you. Good luck with your resignation!
7 Resignation Letter Samples for Different Reasons
Sample Resignation Letter for Better Career Opportunities
Dear [Manager’s Name],
I am writing to formally resign from my position as [Position] at [Company]. It is with a heavy heart that I must leave, but I have received an offer that will help me grow professionally in my career. As much as I value my time here, I cannot pass up on this opportunity that will give me a chance to challenge myself and learn new skills.
I will do my best to ensure a smooth transition for my replacement so that they can easily pick up where I left off. I appreciate the opportunity you have given me to work with such a great team and clients, and I will ensure the respect stays intact.
Thank you for your understanding and support. Please let me know how I can help during this transition period.
Sincerely,
[Your Name]
Sample Resignation Letter Due to Health Issues
Dear [Manager’s Name],
I am resigning from my position as [Position] at [Company] due to personal health reasons. It has been challenging for me to continue working while taking care of my health, and after discussions with my doctor, I have decided that it is in my best interest to focus on recovery without the added stress of work.
I deeply appreciate the support you have given me during my time with the company and how understanding and respectful my colleagues have been of my situation. I wish everyone for the upcoming projects and endeavors.
Thank you for your understanding during this challenging time.
Sincerely,
[Your Name]
Sample Resignation Letter due to Personal Reasons
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Position] from [Company]. After much consideration and evaluation, I have decided that this is the right time for me to step back from my current role with the company to take care of some personal issues.
I am grateful for the experience and knowledge that I have acquired while working with such an amazing team, and I view my time spent with the company as an invaluable career experience.
Thank you for your support during my time at [Company]
Sincerely,
[Your Name]
Sample Resignation Letter due to Relocation
Dear [Manager’s Name],
It is with a heavy heart that I must resign from my position as [Position] at [Company] due to my family’s pursuit of relocation. With my spouse’s job transfer to another state, our family will be moving soon.
It has been a great experience working with a team and clients like this. I have learned invaluable skills and have grown into a better person because of the dedicated team I have worked with.
Thank you for understanding this situation and making my career with [Company] such a wonderful experience.
Sincerely,
[Your Name]
Sample Resignation Letter due to Going Back to School
Dear [Manager’s Name],
This letter is to let you know formally that I am resigning from my position as [Position] at [Company]. After much consideration, I have decided to pursue a higher degree full-time which will not let me carry out my current position responsibilities.
I will never forget the amazing experiences I gained during working here. Thank you for inviting such a remarkable work culture that has assisted me in developing my skills and growing as a person. Your contribution to my professional career would always be remembered.
Thank you for your understanding and support, and I wish all the best to the company and my colleagues.
Sincerely,
[Your Name]
Sample Resignation Letter due to Toxic Workplace
Dear [Manager’s Name],
Please accept this letter as a formal resignation from my position as [Position] at [Company]. I have decided to resign due to a toxic work environment which has made it mentally tedious for me to work at [Company] any longer.
While I appreciate the opportunity to work with such a great team, I can no longer continue in a place where mutual respect and cooperation are not observed in the office environment.
Thank you for your understanding and support during the transition. I want to wish everyone at [Company] all the best going forward.
Sincerely,
[Your Name]
Sample Resignation Letter due to New Career Direction
Dear [Manager’s Name],
It is with regret that I must inform you of my resignation from [Position] at [Company]. I have an excellent opportunity elsewhere, and I have decided to take the offer to explore this new career path.
I have been working with [Company] for some time now, and I am thankful for all the support and guidance I received from my colleagues & management. I have acquired valuable experiences and skills that would remain with me forever.
Thank you for understanding and appreciating my contributions to the team, and I look forward to staying in touch.
Sincerely,
[Your Name]
Tips for Resignation Letter Handwritten Or Typed
Resignation letters are a crucial part of leaving a job. Whether it’s a handwritten or typed letter, it shows a level of professionalism and respect towards your soon-to-be former employer. Here are some tips to keep in mind for resigning in a way that leaves a good impression.
Handwritten Letter Tips:
- Choose a legible and professional-looking pen or pencil to write your letter.
- Use high-quality stationary or plain white paper that’s free from any marks or smudges.
- Make sure you double-check for spelling and grammar errors before finalizing your letter.
- If you are leaving due to any negative experiences, keep your letter positive and don’t burn any bridges.
- Hand deliver your letter, if possible, to show a personal touch and have a chance to speak with your supervisor.
Typed Letter Tips:
- Use a professional and easy-to-read font, such as Times New Roman or Arial, in 12-point size.
- Format your letter in a block style letter with your address and date at the top, followed by the recipient’s information, a salutation, a brief introduction, a detailed account of your resignation, and a polite conclusion.
- Proofread your letter multiple times to avoid any typographical errors or awkward phrasing.
- Leave a printed and signed copy of your letter with your supervisor and HR department.
- Once again, keep your letter positive and professional in tone, even if you are leaving due to any negative experiences.
When resigning from a job, it’s essential to leave on good terms, as this ensures that your time spent in the company is remembered in a positive light. Communication is key when it comes to delivering your resignation letter. Keep in mind that whether you decide to go for a handwritten or typed letter, the professionalism and consideration you show will go a long way towards making a smooth transition.
Resignation Letter Handwritten Or Typed FAQs
1. Is it necessary to write a resignation letter by hand?
No, it is not necessary to write a resignation letter by hand. You can also type it out on a computer or write it using a digital device.
2. What format should I use for a hand-written resignation letter?
You can use a formal format for a hand-written resignation letter that includes your name, your position, the date, and a brief message stating that you are resigning from the position.
3. How long should my resignation letter be?
Your resignation letter should be brief and to the point. You do not need to go into detail about why you are resigning, but you should clearly state your intention to leave and the effective date of your resignation.
4. Can I email my resignation letter or does it have to be hand-written?
You can email your resignation letter. This option is more commonly used these days, as it saves time and effort for both the employee and the employer.
5. Do I need to submit a handwritten resignation letter to my HR department in person?
No, you don’t necessarily have to submit your resignation letter to the HR department in person. You can submit it through email, fax, or by post if it is more convenient for you.
6. Can I use a resignation template for my hand-written letter?
Yes, you can use a resignation template to help guide you in drafting your letter. You may modify the template to suit your specific situation and include a handwritten copy of it.
7. How do I sign a hand-written resignation letter?
You should sign your resignation letter in your own handwriting, using your full name, to make it legal. Don’t forget to put your date below your signature.
8. Should I keep a copy of my handwritten resignation letter for future reference?
It is always advisable to keep a copy of your resignation letter for future reference, no matter how you choose to deliver it to your employer. It is the best way to have a record of your notice period and your resignation to show to potential employers in the future.
Choose whatever works for you
So there you have it, the pros and cons of handwritten and typed resignation letters. At the end of the day, it all comes down to personal preference and what you think will work best for your situation. Whether you decide to write your letter by hand or type it out on your computer, make sure to follow proper resignation letter etiquette. Thank you for taking the time to read this article and hopefully, it has helped you in some way. Don’t forget to check back for more informative topics in the future. Best wishes on your next career move!