Are you ready to move on from your current job? It’s important to let your employer know you’re leaving, and the first step is drafting a resignation letter giving notice period. This paperwork lets your employers prepare for a smooth transition with your eventual replacement, and also ensures that you leave behind a positive impression. Whether you plan to leave a company in two weeks or two months, writing a resignation letter can be a daunting task. Fortunately, there are plenty of examples online that can be adapted to your own situation. In this article, we’ll provide you with some tips and tricks to draft an effective resignation letter, as well as a few sample letters you can use as a guideline. So, if you’re ready to give notice, keep reading to learn more!
The Best Structure for Resignation Letter Giving Notice Period
Resigning from a job can be a difficult and emotional decision. It’s essential to write a resignation letter that is professional, clear, and follows the proper structure. There are a few essential elements that should be included in a resignation letter giving notice period to ensure that the transition is smooth and professional.
1. Start with a Formal Heading
The first element of a resignation letter should be a formal heading that includes the date, your name, and your job title. This should be followed by the address of your employer and the name of the person that the letter is addressed to.
2. Express Gratitude
It’s always a good idea to start your resignation letter by expressing gratitude. Thank your employer for the opportunities they have given you and the experiences you’ve gained while working for the company.
3. Give Notice Period
The next important element is to state your notice period. The standard notice period is two weeks, but some companies require more or less time. Ensure that you provide enough notice time to allow for the proper transition of your responsibilities to another employee.
4. Explain Your Reason for Leaving
While it’s not necessary to explain why you’re resigning, it’s always best to provide a reason. Keep it brief, professional, and avoid being negative. You can mention leaving for another opportunity, wanting to explore other career paths, or personal reasons.
5. Offer to Help Transition
Offer to help your employer with the transition process by training a replacement or compiling a list of your duties and responsibilities. This shows that you respect your employer and want to ensure a smooth transition.
6. End on a Positive Note
End your resignation letter on a positive note by thanking your employer again, expressing your appreciation for the support you’ve received, and wishing the company success in the future.
In conclusion, following these steps will ensure that your resignation letter is professional, clear, and respectful. By doing so, you will maintain a positive relationship with your employer and leave on good terms, which can be valuable for future job references and networking opportunities.
Resignation Letter Giving Notice Period: 7 Samples
Sample 1: Resignation Letter Giving Notice Period for Family Reasons
Dear [Manager’s Name],
I am writing this letter to inform you of my intention to resign from my current position as [Position] at [Company Name]. This decision is not an easy one, but I have come to realize that I need to prioritize my family and spend more time with them.
As you know, my family has been going through a tough time recently, and I need to be there for them. I believe that this resignation is the best course of action for me to be able to support them effectively. Therefore, I would like to give my notice period of [Length of Time] and work with you and the team to ensure a smooth transition of my duties.
I would also appreciate it if you could let me know what the process of resignation entails and if there are any specific steps I need to take to ensure a smooth exit from the company. I thank you and the company for providing me with this opportunity, and I have enjoyed working with the team during my time here.
Thank you for your consideration. I look forward to your response.
Best regards,
[Your Name]
Sample 2: Resignation Letter Giving Notice Period for Medical Reasons
Dear [Manager’s Name],
This letter serves as formal notice of my resignation from my position as [Position] at [Company Name]. After several visits to the doctor, I was diagnosed with [Medical Condition], which requires me to undergo consistent medical attention.
Unfortunately, the demands of my current position are hindering my ability to prioritize my health adequately, and it has become clear that I must take some time off to focus on my well-being. Please accept my notice period of [Length of Time], effective as of [Date].
Please inform me of what I need to do to ensure a smooth transition of my duties and if there are any essential matters to be included in my resignation proceedings. As a devoted employee, it saddens me to step away from my job role, but it is an unfortunate medical condition.
I appreciate the opportunity that [Company Name] has given me and the chance to work with such an exceptional team. Thank you for understanding my situation and accommodating my request for resignation. I am looking forward to having a good transition from the company.
Yours sincerely,
[Your Name]
Sample 3: Resignation Letter Giving Notice Period for Relocation
Dear [Manager’s Name],
I am writing this letter to inform you of my immediate resignation as [Position] at [Company Name]. My family and I have decided to relocate to [City/State], and my resignation from the company is necessitated by this move.
Please accept my notice period of [Length of Time], which shall commence on [Date]. I will work with you and the team over the next period to ensure a smooth transfer of my responsibilities. I will also do everything possible from my end to minimize disruptions to the team’s work during this period.
I appreciate the experience and opportunity that [Company Name] has provided me with. And I am grateful for the assistance and support I have received from the team throughout my tenure. Though it is unfortunate that my stay at the company has to end this way, I am looking forward to future endeavors.
Kind regards,
[Your Name]
Sample 4: Resignation Letter Giving Notice Period due to Better Job Offer
Dear [Manager’s Name],
With a heavy heart, I am writing this letter to tender my resignation as [Position] at [Company Name]. I have recently received an opportunity for a more challenging and senior role in a different organization, which I have decided to accept.
Please accept my notice period of [Length of Time], effective as of [Date]. I will do everything possible to ensure a smooth transition of my responsibilities during this time. I am willing to assist in the training of my replacement and in any other area you deem fit.
I am thankful for my time as an employee at [Company Name], and I am grateful for all the support and mentorship I have received during my tenure. The valuable experience and knowledge have played a role in building and developing my career, and I look forward to carrying these lessons through my future endeavors.
Thank you once again for understanding and accommodating my decision. I wish you and the team the very best in your future undertakings.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Giving Notice Period for Personal Reasons
Dear [Manager’s Name],
I am writing this letter to provide formal notice of my resignation as [Position] at [Company Name]. At this time, I feel that it is necessary for me to concentrate on my personal situation and focus on my needs and priorities.
Please accept my notice period of [Length of Time], effective from [Date]. I will ensure that my duties are adequately transitioned to my colleagues over this period, and I shall work with them in any way I can to minimize the disruption of daily operations.
I would like to take this opportunity to thank the company for the chance to work as an employee and the knowledge gained while working with a great team. The time I spent at the company has been instrumental in establishing my professional development.
I appreciate all the opportunities that the organization has provided me with, and I am grateful for the guidance and support I have received from my colleagues throughout my tenure. Please let me know what I can do to make the transition process as painless as possible.
Sincerely,
[Your Name]
Sample 6: Resignation Letter Giving Notice Period for Career Change
Dear [Manager’s Name],
I am writing this letter to tender my resignation as [Position] at [Company Name]. This decision has come about due to a change in my career path. After much consideration, I have decided to pursue different interests and take up challenges that best align with my new career goals.
Please accept my notice period of [Length of Time], which shall commence from [Date]. I would like to ensure a smooth hand-over period to my colleagues to guarantee the continuity of our daily operations. I would also like to offer my assistance in any way I can to Smythe Manufacturing Group to ensure that your enterprise continues to grow and prosper.
During my time at the company, I have established valuable experiences and knowledge to a level that I believe, has become essential in my professional development. I appreciate the company and the management for all the support and mentorship throughout my tenure. I wish the organization continued success and prosperity in the future.
If there is anything else I can do to ease the process, please let me know. Thank you again for your consideration.
Yours sincerely,
[Your Name]
Sample 7: Resignation Letter Giving Notice Period for Burnout
Dear [Manager’s Name],
I am writing this letter in response to my decision to resign from my position as [Position] with [Company Name] due to severe burnout and fatigue from the constant workload.
Unfortunately, it has become a challenge to concentrate on my work, resulting in declining heath, low productivity, loss of concentration, and increased stress that has been building over the years. I have loved my role and responsibilities in the company, and I have learned a great deal from my colleagues and the company. Still, I believe discontinuing my work is the best decision for the long-term success of the company.
This resignation notice period of [Length of Time] shall begin on [Date]. I will work alongside you and the team to ensure a smooth transition of my duties. If there are any procedures that I need to follow during the resignation, please let me know.
I regret that my hard work did not meet your expectations. Please accept my profound apology for any inconvenience caused. I deeply appreciate the opportunity that [Company Name] has provided me with. It has been an honor and pleasure to work alongside so many talented individuals, and I will never forget the experiences and memories we created together.
Thank you for your understanding of my decision, and I wish your company the best of luck in the future.
Sincerely,
[Your Name]
Resignation Letter Giving Notice Period Tips
If you have decided to resign from your job, you must write a resignation letter and give your employer a proper notice period. Here are some tips to help you write a resignation letter that will not burn bridges with your current employer:
- Be Professional: Your resignation letter should remain professional throughout, even if you are leaving due to negative circumstances such as poor management or a toxic work environment. Keep it polite and respectful.
- Give Notice: You should give your employer at least two weeks’ notice before your intended last day of work. If your contract specifies a different notice period, ensure that you comply with it.
- Be Clear and Concise: Your resignation letter should clearly state that you are resigning, the date of your last day of work, and a brief explanation of why you are leaving. Keep it short and to the point.
- Express Gratitude: It’s always a good idea to thank your employer for the opportunities and experiences you gained while working with them. This will not only end your employment on a positive note but may also lead to potential recommendations and referrals in the future.
- Offer Assistance: If possible, offer to assist your employer in any way you can during the transition period, such as training your replacement or tying up loose ends.
- Proofread: Before submitting your resignation letter, ensure that you have proofread it thoroughly. Check for any grammatical errors and ensure that the date and other details are correct.
In conclusion, writing a resignation letter can be stressful, but by following these tips, you can make it an easier process that benefits both you and your employer.
FAQs related to Resignation Letter Giving Notice Period
What is a resignation letter?
A resignation letter is a formal letter that an employee sends to their employer, informing them of their decision to resign from their job.
Why is it important to give notice period in a resignation letter?
It is important to give a notice period in a resignation letter as it shows professionalism and gives the employer sufficient time to find a replacement for the employee.
What should be included in a resignation letter?
A resignation letter should include the date of resignation, the reason for resigning, the last working day, and any thanks or gratitude the employee wishes to express towards the employer or colleagues.
How much notice period should I give?
The notice period will depend on the terms and conditions of your employment contract. Typically, notice periods range from one to three months. You should check your employment contract and give the notice period specified in it, unless otherwise agreed with your employer.
Can I request to shorten my notice period?
Yes, you can request to shorten your notice period, but it will be up to your employer to agree or not. If they agree, then you can leave earlier, but if they do not agree, then you will have to work the full notice period.
How should I submit my resignation letter?
You should submit your resignation letter in writing, either by email or in person. It is a good idea to have a face-to-face meeting with your manager to discuss your resignation and then follow up with a written letter.
What should I do after submitting my resignation letter?
After submitting your resignation letter, you should work diligently during your notice period and do your best to ensure a smooth transition for your employer. You should also ensure that you tie up any loose ends and complete any outstanding tasks or projects before you leave.
Time to bid goodbye!
Well, dear reader, we have reached the end of this article on ‘Resignation Letter Giving Notice Period’. We hope that you found this information useful and it helped you in drafting an efficient resignation letter. Don’t forget to follow your company’s rules and regulations while serving your notice period. We hope to see you again soon. Till then, take care and work hard. Goodbye!