It’s never an easy decision to resign from your job. You’ve built relationships, learned skills, and maybe even found a sense of purpose in your work. But sometimes, it’s just time to move on.
If you’re ready to resign, you might be wondering how much notice you should give. While the standard is often two weeks, many professionals choose to give three months notice to ensure a smoother transition for their employer.
Writing a resignation letter can be daunting, but don’t worry. You don’t have to reinvent the wheel. There are plenty of examples online that you can use as a starting point and edit as needed.
In this article, we’ll go over the basics of a resignation letter giving three months notice, including what to include, how to write it, and what to expect from the process. You’ll be able to approach this task with confidence and clarity, so you can leave your current job with your head held high.
So whether you’re leaving for a new opportunity, personal reasons, or just needing a change, writing a resignation letter giving three months notice is an important step. Let’s dive in.
The Best Structure for Resignation Letter Giving 3 Months Notice
So, you’ve made the difficult decision to resign from your current job. It’s important to do it right to maintain a positive relationship with your employer and leave a good impression for future opportunities. While two weeks’ notice is the common practice, giving a three-month notice may be necessary depending on the circumstances. Here is the best structure for writing a resignation letter giving three months’ notice:
1. Opening Paragraph
Start your letter by thanking your employer for the opportunities and experiences you’ve had in your current role. Express your appreciation for the support and guidance that you’ve received during your tenure. Let your employer know that you’ve decided to resign and you’ll be giving a three-month notice. Clearly state the last day of your employment.
2. Body Paragraphs
The body of your letter should briefly explain the reason for your resignation, but you should keep it positive. Mention that you have enjoyed your time working for the company, but the reason behind your decision to leave is for personal or professional growths. You can also include any important projects that you are currently working on and offer your assistance to ensure a smooth transition of your responsibilities to someone else in the team.
3. Closing Paragraph
In the closing paragraph, you should reiterate your gratitude for the experiences and opportunities your employer has given you. You should also express your desire to maintain a positive relationship with colleagues and the company beyond your employment. Close with a complimentary statement wishing the company and colleagues all the very best.
4. Formalities
Remember to include formalities like your full name, current job title, and contact information like phone number and email address. It’s good practice to provide your employer with this information so they can get in touch with you after you leave, or if there are any questions about your resignation.
By following this best structure for the resignation letter, you’ll leave your employer with a good impression. A well-written letter can keep doors open for future opportunities and maintain the professional relationship that you’ve built during your time in the company.
Resignation Letter Giving 3 Months Notice Samples
Sample 1: Resignation Letter Giving 3 Months Notice for Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I have made the difficult decision to resign from my position as [Job Title] at [Company Name]. My resignation is due to personal reasons that require me to prioritize my own well-being and take some time off from work to focus on my health and family.
I would like to express my heartfelt gratitude for the opportunities and support that you and the team have given me during my time at [Company Name]. It has been an honor and a privilege to work with such a dedicated and talented group of people.
I will ensure a smooth transition during my remaining three months at the company and offer my full support to my replacement. Thank you again for everything, and I wish you and the team all the best for the future.
Sincerely,
[Your Name]
Sample 2: Resignation Letter Giving 3 Months Notice for Career Advancement
Dear [Manager’s Name],
I am writing this letter to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. I have recently received an offer from another company that aligns with my long-term career aspirations, and I feel that it is an opportunity I cannot pass up.
I want to take this opportunity to express my gratitude for the support, guidance, and professional development opportunities that I have received during my tenure at [Company Name]. The experience and knowledge that I gained have been instrumental in shaping my career, and I will always cherish it.
I understand that my resignation may create some inconvenience, and I am willing to offer my assistance in training my replacement and completing any ongoing tasks within my capacity during my remaining three months at the company.
Thank you again for everything and wishing the company continued success.
Warm regards,
[Your Name]
Sample 3: Resignation Letter Giving 3 Months Notice for Personal Development
Dear [Manager’s Name],
Please consider this letter as formal notice of my resignation from my position as [Job Title] at [Company Name] effective three months from today. My decision to resign is driven by my desire to pursue further studies and personal development opportunities beyond my current role.
It has been a privilege to work with a team of such talented and hardworking individuals. I have learned and grown so much during my time at [Company Name]. I will do everything in my capacity to ensure that the transition process is smooth for my successor by providing my best support during my remaining three months at the company
I would like to thank you and the team for the guidance and support you have provided me during my tenure. I will always be grateful for the knowledge and skills that I have acquired while working with such an amazing team of professionals.
Thank you again for everything, and I wish you and the team all the best for the future.
Warm regards,
[Your Name]
Sample 4: Resignation Letter Giving 3 Months Notice for Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I must inform you of my decision to resign from the position of [Job Title] at [Company Name], effective three months from today. The reason for my decision is due to my ongoing health issues that are getting worse, and it requires me to take an extended leave of absence to put my health first.
I would like to take this opportunity to express my gratitude for the professional and personal growth that I have experienced during my tenure here at [Company Name]. You and the team have been an essential part of my life, and I will never forget the positive impact they have had on me.
I will perform all necessary duties and make the transition process as smooth as possible during my remaining three months at the company. I am willing to train and assist my replacement in any way I can to ensure a seamless transition.
Thank you again for your understanding, continued support, and guidance throughout these challenging times. It is my pleasure to have worked with such a fantastic team.
Sincerely yours,
[Your Name]
Sample 5: Resignation Letter Giving 3 Months Notice for Relocation
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name], effective three months from today. The reason for my resignation is due to my need to relocate to a different city, which unfortunately makes my continued employment at [Company Name] impossible.
This decision has not been an easy one to make, and I appreciate the opportunities and growth that I have received from working with such a professional and talented team at [Company Name]. The experience and knowledge acquired during my tenure have been instrumental in shaping my career path.
I am willing to offer my full support to ensure a seamless transition during my three-month notice period. I am available for handover meetings, knowledge transfer and updating documentation, and daily follow-up with [Manager’s name] or anyone designated to oversee the setting up of my duties.
Thank you again for the support, understanding, and guidance that you have given me over the years. I will leave with the fondest memories of my colleagues at [Company Name].
Sincerely yours,
[Your Name]
Sample 6: Resignation Letter Giving 3 Months Notice for Family Reasons
Dear [Manager’s Name],
Please accept this letter as my formal resignation as [Job Title] at [Company Name]. It is with mixed emotions that I inform you of my decision to resign, effective three months from today. The reason for my resignation is due to personal and family reasons that require my attention, and I must step down from my current position to cater to them properly.
I appreciate the support, mentorship, and guidance that the team has provided me during my tenure. I have grown immensely in both my personal and professional life, and I will remain indebted to you and the team for the experience and knowledge acquired.
During my remaining three months at the company, I will ensure that I continue to fulfill all the duties assigned to me while training my replacement to ensure that there is a seamless handover process.
Thank you again for understanding my decision and for the support that you have given me during my time here. I hope to stay in touch with the fantastic colleagues I have made during my tenure at [Company Name].
Warm regards,
[Your Name]
Sample 7: Resignation Letter Giving 3 Months Notice for Better Career Opportunity
Dear [Manager’s Name],
I am writing this letter to inform you of my decision to resign as [Job Title] at [Company Name]. My resignation is due to accepting a better career opportunity where I will be able to contribute further to my professional development and career advancement.
It has been an honor and privilege to work with such a talented, professional, and dedicated team. I would like to express my gratitude for the support, guidance, and opportunities for professional growth that I have received here at [Company Name].
During my remaining three months at the company, I will ensure to complete my assigned duties and assist in any way possible to ensure a seamless transition process. I am willing to help train my replacement to ensure to share my knowledge and ensure a smooth handover.
I would like to take this opportunity to express my heartfelt thanks to you and the team for the trust and support you have shown me during my tenure at [Company Name].
Thank you once again and wishing the company all the best in the future.
Sincerely,
[Your Name]
Tips for Giving 3 Months Notice Resignation Letter
Resigning from a job can be a stressful and emotional experience. However, giving a 3-months notice resignation letter can help smooth the transition and make the process easier for both you and your employer. Here are some tips that can help you write an effective resignation letter:
Be professional
When writing a resignation letter, it’s important to remain professional and polite. Even if you’re leaving on bad terms, you should avoid writing anything negative or critical in your letter. Instead, focus on the positive aspects of your time with the company and express gratitude for the opportunities you’ve had.
Give enough notice
Depending on your industry and job level, giving a 3-months notice can be appropriate. Giving enough notice can help ensure a smooth transition for your employer and give them ample time to find a replacement. Make sure to discuss your notice period with your manager before submitting your resignation letter.
Explain your reasons
You don’t have to provide excessive explanation on your resignation letter, but it may be helpful to briefly explain your reasons for leaving. This can help clarify any confusion or misconceptions and show your employer that you’re leaving for legitimate reasons.
Offer to help with the transition
In your resignation letter, you may want to offer to help with the transition process. This can include training any new employees, completing outstanding projects or tasks, and helping with the handover of responsibilities. However, you should be clear about what you’re willing and able to do, and avoid making promises that you can’t keep.
Express gratitude
Finally, it’s important to express gratitude to your employer in your resignation letter. Thank them for the opportunities they’ve provided, and express your appreciation for your time with the company. This can help leave a positive impression and ensure that your departure is as smooth as possible.
Resignation Letter Giving 3 Months Notice FAQs
What is a resignation letter?
A resignation letter is a formal letter written by an employee to notify their employer of their intention to leave the company permanently.
Why should I give 3 months notice?
Providing 3 months notice gives your employer adequate time to make arrangements for your replacement and to ensure a smooth transition in your absence.
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, the date of your last working day, and your reason for leaving, if you wish to share it. You may also express your gratitude for the opportunity to work with the company and offer assistance during the transition period.
Can I resign with immediate effect?
It is generally recommended to provide at least 3 months notice to your employer to allow them enough time to find a suitable replacement and to avoid any negative impact on the company.
What happens after I submit my resignation letter?
Upon receipt of your resignation letter, your employer may schedule an exit interview with you to discuss your reasons for leaving and to ensure a smooth transition. They may also request that you complete any unfinished tasks or assist with knowledge transfer to your replacement.
What are the consequences of not giving sufficient notice?
Not providing sufficient notice to your employer may result in negative consequences such as burning bridges with your employer, loss of a good reference, and difficulty finding future employment in the same industry.
Can I change my mind after submitting my resignation letter?
If you change your mind after submitting your resignation letter, you should immediately inform your employer and discuss the possibility of staying with the company. However, your employer may have already made arrangements for your replacement and may not be able to retain you.
Do I need to give a reason for resigning?
While it is not necessary to provide a reason for resigning, it is courteous to do so in your resignation letter. You may also discuss your reasons with your employer during the exit interview.
A Farewell and Thank You
As you bid your current employer goodbye, make sure to do so with grace and professionalism. The three-months notice period is a good opportunity to wrap up loose ends, delegate tasks, and train your successor, while making the transitions as smooth and easy as possible. Remember to thank your colleagues for their support and friendship, and assure them that you will keep in touch as your paths cross again in the future. We hope that this resignation letter guide has been helpful in your journey as an employee and career-minded individual. Thank you for reading, and please visit us again for more practical tips and inspiring stories!