Are you considering writing a resignation letter for personal reasons, but not sure where to start? Rest assured, you’re not alone. Many employees find themselves in situations where they need to resign due to personal reasons, whether it’s for an illness, family emergency, or another personal matter.
But don’t worry, we’ve got you covered. In this article, we’ll provide you with a resignation letter format for employee due to personal reasons that will help you resign professionally and gracefully. We understand that resignation letters can be tough to write, which is why we’ve put together some examples that you can use as a starting point and edit as needed.
We know that resigning due to personal reasons can be a difficult decision to make, and we want to make the process as smooth and stress-free for you as possible. So, take a deep breath, read on, and let us guide you through the process of writing a resignation letter for personal reasons.
Best Structure for Resignation Letter Format for Employee Due to Personal Reasons
Resigning from a job can be a difficult decision, especially if it’s due to personal reasons. Writing a resignation letter can be overwhelming, but with the right structure, you can make the process easier. Here is the best structure for a resignation letter for employee due to personal reasons:
1. Salutation
Start your resignation letter with a proper salutation. Use the recipient’s name, if you know it. If not, use “Dear Hiring Manager”.
2. Brief Explanation
In the opening paragraph, briefly explain that you are resigning from your position. Be sure to mention the effective date of your resignation. Also, be honest about your reason for leaving. You don’t need to go into too much detail, but giving a brief explanation is important.
3. Gratitude
Express your gratitude for the opportunity to work for the company. Highlight some of the positive experiences and skills you’ve gained during your employment, and thank your colleagues and managers for their guidance and support.
4. Offer Assistance
Offer to help in any way to make the transition period easier. You could offer to train your replacement or assist in finding a new hire. This shows your commitment to ensuring a smooth transition for your coworkers.
5. Closing
Close your letter on a positive note. Offer well wishes for the company and your colleagues, and reiterate your gratitude. Sign off with “Sincerely” followed by your name.
6. Optional: Follow up with an Email
After sending your resignation letter, it’s a good idea to follow up with an email to ensure that your manager receives the letter and that there are no issues. This email should be short, polite and to the point.
In conclusion, a well-written resignation letter is crucial for maintaining a good relationship with your employer and coworkers. Remember to keep your letter concise, polite and professional, while expressing your gratitude and offering assistance in any way possible. With this structure in mind, you can resign with dignity and grace, setting yourself up for future success.
Sample Resignation Letter Format For Employee Due To Personal Reasons
Sample 1: Family Issue
Dear [Manager’s Name],
I am writing today to formally resign from my position as [Your Position] in [Company Name]. Unfortunately, due to some unavoidable family issues, I have to relocate to [City/Country Name]. This move requires me to leave my position, which I am truly sorry about.
I want to express my gratitude for the opportunity you have given me to be part of the team here at [Company Name]. I have enjoyed working with all of my colleagues, and I am grateful for the knowledge and skills I have gained during my tenure.
I will do everything I can to ensure a smooth and seamless transition for my work before my last day on [Date]. If there is anything more you need from me, please do not hesitate to ask. I will leave the company in good faith, hoping for a bright future for us all.
Thank you again for your understanding during this difficult time.
Sincerely,
[Your Name]
Sample 2: Illness
Dear [Manager’s Name],
I regret to inform you that I must resign my position as [Your Position] effective as of [Date] due to a recent diagnosis of [Illness Name]. I have consulted with my doctors, and they have advised me that I must focus on my health right now and cannot continue to work at this time.
I have enjoyed my time here at [Company Name] and feel fortunate to have worked with such a talented and supportive team. I hope that my resignation does not cause any inconvenience to the company, and I will make every effort to ensure a smooth transition.
Please let me know what else I can do to assist during this period. Thank you for the opportunities you have given me, and I wish everyone at [Company Name] nothing but success in the future.
Best regards,
[Your Name]
Sample 3: Personal Growth
Dear [Manager’s Name],
I have decided to resign from my position as [Your Position] at [Company Name] due to the need for personal growth and development. I have learned and accomplished a lot during my time here, but I feel that it is time for me to grow beyond my current position.
I want to thank everyone for the help and support you have given me during my tenure. It has been a great experience for me, and I will cherish it forever. I will complete any pending work or projects before my last day on [Date], and I am committed to ensuring a seamless transition process.
Again, I would like to express my sincere thanks to the management and my colleagues who have made my time at [Company Name] a memorable one. I wish you all the best in your future endeavors.
Sincerely,
[Your Name]
Sample 4: Relocation
Dear [Manager’s Name],
I am writing to inform you that I must resign from my position as [Your Position] at [Company Name] because I am relocating to [City/Country Name] with my family. This decision has not been an easy one, and I regret leaving the company at short notice.
I am grateful for the amazing opportunities I have had here at [Company Name], and I will always cherish the memories I have made. I will do my best to assist with the transition process and have everything in order before my last day on [Date]. If there is anything else I can do to help you in the meantime, please let me know.
Thank you for your understanding and cooperation.
Sincerely,
[Your Name]
Sample 5: Career Change
Dear [Manager’s Name],
I am writing to inform you of my intention to resign from my position as [Your Position] at [Company Name]. This difficult but necessary decision comes from my desire to pursue a career in a different field.
I would like to thank the company and all of my colleagues for the support, opportunities, and experience that I have gained in my time here. I take pride in my work and will continue to perform my duties diligently until my last day on [Date].
I would be happy to assist in any way that I can with the transition process until my departure.
Thank you for everything.
Sincerely,
[Your Name]
Sample 6: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have made the difficult decision to resign from my position as [Your Position] at [Company Name], effective from [Date]. This decision is due to personal reasons that I cannot share with you at this time.
My time here has been filled with valuable experiences, learnings, and opportunities for which I am grateful. I will make every effort to ensure a smooth and seamless handover of duties to my replacement before my departure.
Please let me know what I can do to support the company as it moves forward. I wish you all well and success in the future.
Sincerely,
[Your Name]
Sample 7: Family Illness
Dear [Manager’s Name],
I regret to inform you that I have to resign from my position as [Your Position] at [Company Name] due to unforeseen family circumstances, specifically the illness of a family member that requires my complete attention and care.
I am deeply grateful for the support, experiences, and opportunities provided to me by [Company Name], and I hope that my exit causes no inconvenience to the company. I will make sure that my tasks are completed to the best of my abilities and assist with the handover process before my last day on [Date].
Thank you for your understanding and support during this challenging time.
Sincerely,
[Your Name]
Tips for Resignation Letter Format For Employee Due To Personal Reasons
Writing a resignation letter can be a daunting task, especially if you are leaving your job due to personal reasons. Here are some tips to help you write an effective resignation letter:
- Be honest: When explaining your reasons for leaving, be honest but also keep it professional. You don’t have to go into great detail about your personal situation, but ensure that your reasons are clear.
- Be clear: In the opening paragraph, state clearly that you are resigning and the date of your last day. This will avoid any confusion and make sure that your employer has enough time to find a replacement for your position.
- Express gratitude: In the body of the letter, thank your employer for the opportunities provided and express your appreciation for the time you spent in the position. This will help you maintain positive relationships with your employer and colleagues.
- Offer assistance: If possible, offer to assist in the transition process or in training your replacement. This will show that you are willing to make the process smoother for your employer and colleagues.
- Keep it brief: While it’s important to express your thoughts and feelings, keep the letter brief and to the point. Avoid dwelling on your personal situation and focus on your resignation and the future.
Following these tips will help you write a strong and effective resignation letter and leave on a positive note. Remember to proofread your letter carefully and to keep a copy for your records.
Resignation Letter Format For Employee Due To Personal Reasons
What should be the subject line of the resignation letter?
The subject line of the resignation letter should be “Resignation Letter- [Your Name]”.
How should I start the resignation letter?
You should start the resignation letter by mentioning your supervisor’s name or the name of the HR Manager, and the date of writing the letter.
What should be included in the body of the resignation letter?
The body of the resignation letter should include the reason you are resigning, the date of your last working day, and a note of appreciation for the opportunity to work there.
Should I mention personal reasons for resigning in the letter?
It’s up to you if you would like to mention the personal reason for resigning in your letter. However, if you choose to do so, be brief and refrain from being overly personal in your letter.
Do I need to give a notice period when resigning?
Yes, typically, you are expected to give a notice period before leaving your job. The notice period can vary depending on your employment contract, but two weeks’ notice is standard.
Should I include my contact details in the resignation letter?
Yes, it’s a professional courtesy to include your contact details in the resignation letter so that your employer can contact you if they need to discuss anything further.
Can I request a reference in my resignation letter?
Yes, you can request a reference in your resignation letter. It’s a standard practice, but be sure to mention that you would appreciate their affirmation.
How should I end my resignation letter?
You should end your resignation letter by thanking the company, your supervisor, and your colleagues for the opportunity to work there. Also, offer your help during the transition period to the new hire.
That’s all for now folks! I hope this article helped you understand the essentials of a resignation letter format you can follow if you ever need to resign due to personal reasons. Remember, it’s never easy to leave your job, but sometimes it’s necessary to focus on your personal life. Don’t forget to thank your employer and colleagues for the time you spent working together, and try to maintain a positive relationship with them. Thanks for reading, and don’t forget to check back later for more informative and lifelike articles!