As an OJT student, you’ve spent countless hours dedicating your time and skills to your chosen company. Whether it was through completing tasks or taking on responsibilities, you’ve undoubtedly gained valuable experience during your tenure. However, sometimes circumstances arise that lead you to resign from your position. It’s never easy to say goodbye, but don’t fret! We’ve got you covered with examples and tips for drafting a professional resignation letter for OJT students. So, don’t hesitate and take the first step in your resignation process today.
Best Structure for Resignation Letter for OJT Students
If you are an OJT student and considering to resign from your current position, it is crucial to create a resignation letter. A well-written resignation letter can help you maintain a good relationship with your colleagues and employer. Here is the best structure for an effective resignation letter for OJT students in a casual tone of voice.
Heading: Start with a clear and straightforward heading that includes your name, contact details, and the date you are submitting the letter.
Greetings: Address your employer or direct supervisor with a casual greeting, using their name. Start with “Dear Mr./Ms. (insert the name).” If you have a good relationship with them, you can use a casual greeting like “Hi” or “Hello.”
Opening Paragraph: Begin your letter by stating that you are resigning from your position as an OJT student. Express gratitude towards the company and the opportunity they have given you to further your studies and career. Keep the tone positive and cordial.
Body Paragraph: In the next paragraph, explain the reason for your resignation. You can keep it short and concise to avoid focusing too much on negative reasons. You can say that the reason for your resignation is personal or academic, or you have found a better opportunity to grow outside the company.
Closing Paragraph: In the last paragraph, express your gratitude to your colleagues, employees you have worked with, and your employer. Offer to help in any way you can to make your resignation process smoother for both parties. You can also include your forwarding address or email address in case they need to contact you after you leave.
Closing: End your resignation letter with a casual closing remark, such as “Best regards,” “Sincerely,” or “Warmest regards.” Followed by your name and signature. You can type your full name or sign a physical letter.
In conclusion, crafting a resignation letter for an OJT student should be done in a professional manner even though it is written in a casual tone of voice. As an OJT student, it is essential to maintain a good relationship with your colleagues and employer, and a respectful resignation letter can leave a lasting impression.
Resignation Letter Samples for OJT Students
Sample 1: Resignation Letter Due to Medical Reasons
Dear [Supervisor’s Name],
Please accept this letter as my formal resignation from my OJT internship at [Company Name]. I am sorry to be leaving before my full term of service, however, I am facing some medical issues that require my immediate attention.
I am grateful for the opportunity to work with your team and have learned a lot during my internship period. I am appreciative of the support provided to me during this time. I apologize for any inconvenience or disruption this may cause to your team.
Thank you for the opportunity to gain valuable experience with your organization.
Sincerely,
[Your Name]
Sample 2: Resignation Letter Due to Personal Reasons
Dear [Supervisor’s Name],
I am writing to inform you that, due to unforeseen personal issues, I regrettably am unable to continue my OJT internship at this time.
I have enjoyed my time here, and it has been a great experience, however, I believe it’s best for me to step down and focus on my personal situation. I apologize for the abrupt decision and apologize for any inconvenience caused to you or your team.
I appreciate the time and effort you have invested in me. I am grateful for the skills and knowledge that I have acquired over the previous weeks.
Thank you for understanding my situations.
Sincerely,
[Your Name]
Sample 3: Resignation Letter Due to Unsatisfactory Training
Dear [Supervisor’s Name],
Unfortunately, I have decided to resign from my OJT internship position at [Company Name] due to the unsatisfactory quality of training provided. I think that it would be best for both of us if I complete my internship elsewhere where the training provided can help me gain the necessary skills and knowledge required.
I am grateful for the opportunity and exposure that I have received from your organization. However, I believe it is essential to find the right training and mentoring that will lead to personal and professional growth.
Thank you for your understanding and taking the time to evaluate my performance.
Sincerely,
[Your Name]
Sample 4: Resignation Letter Due to Health and Safety Concerns
Dear [Supervisor’s Name],
It is with regret that I must tender my resignation from my internship position within [Company Name]at present, regarding my health and safety concerns. Even with the safety protocols that have been put into action, I do not feel like continuing my internship with the current COVID-19 situation.
The current global health situation with the pandemic has been challenging for us all. However, with recent events, I have come to recognize that I have concerns that may jeopardize both my health and my workplace. After much consideration and careful thought, I have decided that it would not be in my best interest to continue with the internship.
Thank you for the opportunity to learn and grow within your organization. I appreciate the experience and knowledge I gained while working with your team.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Due to Relocation
Dear [Supervisor’s Name],
I regret to inform you that I must tender my resignation from my OJT internship at [Company Name]. I have been presented with an opportunity that requires me to relocate to a different city.
I am grateful for the opportunity and support you have given me during my time with this organization. The experience and skill set I have gained will serve me well in my future.
Thank you again for understanding and providing me a chance to gain valuable work experience.
Sincerely,
[Your Name]
Sample 6: Resignation Letter Due to Inability to Meet Program Requirements
Dear [Supervisor’s Name],
I have decided to tender my resignation from my OJT position at [Company Name], as I am unable to meet the program requirements due to unforeseen circumstances. I sincerely apologize for any inconvenience that this may cause and appreciate the time and support that you and the team have given me.
The opportunity to work with your organization was a privilege, and I am grateful for the experience and knowledge that I have gained. Despite my best intentions and efforts, I could not meet the minimum requirements that were expected of me.
Thank you for the opportunity to experience the career field and participate in the OJT Program offered. I extend my apologies once more for any inconvenience that this decision may cause.
Sincerely,
[Your Name]
Sample 7: Resignation Letter Due to Full-time Employment Offer
Dear [Supervisor’s Name],
With a heavy heart, I must inform you that I will have to tender my resignation from my OJT position at [Company Name] as I have received a full-time employment offer that begins immediately.
I am grateful for the opportunity provided by your organization to gain valuable work experience, and I assure you that it has been a defining learning curve in my career. At this stage, I believe that obtaining full-time employment and developing my career is the perfect next step for me.
Thank you for the support, mentorship, and training you provided during my time at the organization. I will strive to keep in touch and carry forward the lessons learned.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter for OJT Students
As an OJT student, your resignation letter plays a vital role in your professional life. It is important to write a proper resignation letter to inform your employer about your decision to leave the job. Here are some tips for writing an effective resignation letter:
- Be clear and concise: Keep your letter short and to the point. Avoid writing a lengthy resignation letter as it may get boring to the reader. State your decision to resign clearly and concisely.
- Mention your reason for resigning: If you are resigning due to personal or professional reasons, then mention it in the letter. This will help your employer to understand the reason behind your decision to leave.
- Be professional and polite: Always maintain a professional tone when writing a resignation letter. Avoid using negative language or making any negative comments about the employer or the company.
- Give a notice period: It is common practice to give a notice period before leaving the job. Provide a notice period of at least two weeks to give your employer time to find a replacement for your position.
- Thank your employer: Express your gratitude to your employer for the opportunity to work and gain experience in the company. Thank them for their guidance and support during your tenure.
In conclusion, writing a resignation letter for OJT students can be challenging, but with these tips, you can make the process easier. Remember to keep your letter concise and professional, mention your reason for resigning, give a notice period, and thank your employer for the opportunity to work with them. By following these tips, you can leave your job on a positive note, maintaining a good relationship with your employer and colleagues.
Resignation Letter For OJT Students FAQs
Can an OJT student quit their internship?
Yes, an OJT student has the right to quit their internship for valid reasons. It is advised to follow proper resignation procedures and inform the supervisor immediately.
What are valid reasons for quitting OJT?
Valid reasons for quitting OJT include personal or family emergencies, medical reasons, unsatisfactory working conditions, harassment or discrimination, and academic issues, among others.
Is it necessary to give a notice before resignation?
Yes, it is necessary to give a notice before resignation to allow the company to make necessary adjustments and avoid inconvenience. It is recommended to give at least two weeks’ notice.
What should be included in a resignation letter for OJT?
A resignation letter for OJT should include the student’s name, the date of resignation, the reason for quitting, gratitude for the opportunity, and a statement of willingness to comply with any necessary procedures or requirements.
When is the best time to submit a resignation letter?
The best time to submit a resignation letter is as soon as the student has made the decision to quit, after consultation with appropriate parties. This will allow ample time for procedures and adjustments to be made.
Can a student quit without submitting a resignation letter?
While it is best practice to submit a resignation letter, it is not always required. However, it is important to inform the supervisor and follow any necessary procedures for a smooth transition or return to regular studies.
What are the consequences of not following resignation procedures?
The consequences of not following resignation procedures could include a negative reference or evaluation, ineligibility for future opportunities, or issues with academic or professional standing. It is always best to follow proper procedures to avoid any complications.
How can a resignation letter be delivered?
A resignation letter can be delivered through email or in person, depending on the company’s procedures and preference. It is recommended to also provide a hard copy for formal records.
Time To Say Goodbye
Well, we have come to the end of this article on Resignation Letter for OJT Students. We hope you found our tips and tricks useful in drafting your resignation letter. Remember, resigning from your OJT is part of the learning experience. It’s okay to leave if you have completed your training or if you have other plans in mind. Always conduct yourself professionally, and you’ll be sure to leave a good impression. Thank you for reading, and be sure to visit our website again for more helpful articles!