Are you about to reach the end of your contract with your current employer? It’s time to start thinking about your next move, including how you will resign. Writing a resignation letter may seem like a daunting task, but with a bit of help, it doesn’t have to be. In this article, we’ll be discussing the Resignation Letter End Of Contract and providing you with examples that you can adapt to your own situation. Whether you’re leaving on good terms or not, it’s important to leave a positive impression and maintain professionalism throughout the process. So, without further ado, let’s dive into the art of resignation letter writing.
The Best Structure for Resignation Letter End of Contract
When you’re nearing the end of your contract with a company and have decided to resign, it’s important to properly communicate your intentions. Writing a resignation letter is a professional way to notify your employer of your departure, and there are certain structures that can make the process a lot smoother. Here are some tips for drafting the perfect resignation letter structure:
Firstly, start with a clear and concise introduction that states your intention to resign. This should include the date when your contract comes to an end. For example, “I regret to inform you that I have decided to resign from my position at this company, effective from the end of my contract on [insert date].”
In the second paragraph, it’s important to express gratitude for the opportunity to work with the company and highlight any positive experiences you’ve had during your time there. This shows your appreciation for the job and leaves a positive impression.
The third paragraph should mention the reason for your resignation. Keep this part brief and professional, as you don’t want to burn any bridges or come across as negative. If you’re leaving to pursue a new opportunity, you could mention this briefly along with your excitement for the new role. Alternatively, if you’re leaving due to personal reasons, this is also a valid reason to mention.
In the fourth paragraph, state your willingness to assist with the transition process. Make sure to outline any outstanding tasks or projects you need to complete and express your willingness to provide assistance to the person who will be taking over your role. This shows that you’re considerate of the company’s interests and are committed to ensuring a smooth transition.
Finally, end your letter with a professional closing statement, such as “Thank you once again for the opportunity to work with this company” and sign off with your name.
In summary, the best structure for a resignation letter at the end of your contract should include a clear introduction, a statement of gratitude, a brief reason for leaving, an offer to assist with the transition process, and a professional closing statement. Use a professional and respectful tone throughout the letter, as this will help to maintain a positive relationship with your employer.
Resignation Letter End Of Contract Samples
Sample 1: Resignation Letter End Of Contract – New Career Opportunity
Dear [Manager’s name],
I am writing to let you know that I have decided to resign from my position as [position] at [company name], effective [date]. I have enjoyed my time working here and I appreciate the opportunities that were provided to me.
However, I have been offered an exciting new career opportunity that I cannot pass up. This new opportunity aligns more closely with my long-term career goals, and I feel that it is the right decision for me to pursue it.
I will ensure that I complete all of my outstanding tasks and duties before my departure. I will be available to assist in the transition process and to ensure that everything runs smoothly until my last day.
Thank you for your understanding and support during my time here. I wish you and the team all the best for the future.
Sincerely,
[Your Name]
Sample 2: Resignation Letter End Of Contract – Personal Reasons
Dear [Manager’s name],
I am writing to inform you that I have made the difficult decision to resign from my position as [position] at [company name], effective [date]. While I have enjoyed my time working here and appreciate the opportunities provided to me, I have decided to prioritize my personal life.
Over the past few months, I have been dealing with some personal issues that have made it increasingly difficult to balance work and personal life. I have decided that it is time for me to take a step back and focus on my personal wellbeing.
I would like to thank you and the team for your support during my time here. I am grateful for the opportunities that were provided to me and the experiences I gained while working at [company name].
I will ensure that I complete all of my outstanding tasks and duties before my departure. I will be available to assist in the transition process and to ensure that everything runs smoothly until my last day.
Sincerely,
[Your Name]
Sample 3: Resignation Letter End Of Contract – Relocation
Dear [Manager’s name],
I am writing to let you know that I will be resigning from my position as [position] at [company name], effective [date]. As you may know, I will be relocating to [city/state] in the near future.
While I have enjoyed my time working here, I am unfortunately unable to continue in my role due to my relocation. I have enjoyed working with the team and I am grateful for the opportunities that were provided to me.
I will ensure that I complete all of my outstanding tasks and duties before my departure. I will do my best to assist in the transition process and to ensure that everything runs smoothly until my last day.
Thank you for your understanding and support during my time here. I wish you and the team all the best for the future.
Sincerely,
[Your Name]
Sample 4: Resignation Letter End Of Contract – Unfavorable Work Environment
Dear [Manager’s name],
I am writing to inform you that I have decided to resign from my position as [position] at [company name]. My last day of work will be [date].
It is with great regret that I have to leave [company name]. However, I have found it increasingly difficult to continue working in an unfavorable work environment. Despite my best efforts to address the issue, I am unable to resolve the situation.
I appreciate everything that I have learned and accomplished while working at [company name]. I would like to thank you and the team for the support and opportunities that were provided to me.
I will ensure that all of my responsibilities and tasks are completed before my departure. I will be available to assist the team with the transition process and to ensure a smooth handover.
Sincerely,
[Your Name]
Sample 5: Resignation Letter End Of Contract – Health Reasons
Dear [Manager’s name],
I am writing this letter to inform you of my resignation from my position as [position] at [company name]. This decision has not been an easy one, but due to some health issues, I must resign from my post effective [date].
I have enjoyed my time working here and will always cherish the memories I have made with my colleagues. I am grateful for the opportunities granted to me while working in this position.
I will ensure that I fulfill all my duties and responsibilities before leaving. I will also make myself available to assist with the transition process and to ensure that everything runs smoothly until my last day.
I would like to thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Sample 6: Resignation Letter End Of Contract – Contract Completion
Dear [Manager’s name],
I am writing this letter to officially notify you of my resignation from my position as [position] at [company name], effective [date]. As you may be aware, my contract is coming to an end, and I have no plans of renewing it.
I have enjoyed my time working here and I am thrilled with the experience and growth I have experienced while working in this role. I would like to thank you for the opportunity to work with your esteemed organization.
I will ensure that I complete all of my outstanding tasks before my departure. I will also make myself available to assist with the transition process and to ensure that everything runs smoothly until my last day.
Thank you for your understanding and support during my time here. It has been an absolute pleasure working with you.
Sincerely,
[Your Name]
Sample 7: Resignation Letter End Of Contract – Retirement
Dear [Manager’s name],
I am writing to formally inform you of my retirement from my position as [position] at [company name], effective [date]. I have decided to take this step after much consideration and discussion with my family.
It has been an honor and a privilege to be a part of this esteemed organization for the last [number] years. I am deeply grateful to all my colleagues, superiors, and subordinates for their support and encouragement throughout my tenure here.
I will complete all my current duties and responsibilities to the best of my abilities before my departure. I will also make myself available to assist in the transition process and to ensure that everything runs smoothly until my last day.
I would like to thank you for your understanding and support during my time here. I am proud to have been a part of such a remarkable organization and look back on my time here with fondness.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter End of Contract
When your contract with your employer is about to end, it is important to write a resignation letter that is professional, courteous, and in line with the terms of your contract. Here are some tips to help you draft a resignation letter that will end your contract on a positive note.
Include the Reason for Resigning
You should clearly state the reason why you are resigning from your job. Whether it is because of a new opportunity or personal reasons, being transparent with your employer will make the process smoother. This will help to avoid any conflicts or misunderstandings and demonstrate your integrity.
Be Courteous and Professional
Even if you are leaving your position due to dissatisfaction with your job, it is important to avoid using negative language or blaming anyone in your resignation letter. Keep it professional and courteous. Also, show genuine appreciation for the opportunity you were given and the experience you gained while working there, regardless of your job satisfaction level.
Tie Up Loose Ends
Before you submit your resignation letter, make sure to complete all of your outstanding tasks and obligations. Your employer will appreciate this gesture, and it will reflect positively on you as a professional.
Give Notice Period
Review your contract or the company’s policies to determine how much notice period you should give. Generally, a two-week notice period is standard. However, some contracts require a longer notice period (such as four weeks) or may grant earlier release. Give enough notice for your employer to make arrangements for your replacement and to plan accordingly.
Follow Up
Once you send in your resignation letter, it is necessary to follow up with your employer to ensure that everything is being taken care of and arranged for during the transition. If you had a good working relationship with your managers and colleagues, keep in touch with them as they may turn to you for guidance or advice in the future, or may be in a position to provide references for your future endeavors.
Resignation Letter End Of Contract FAQs
What is a resignation letter for end of contract?
A resignation letter for end of contract is a formal notice given by an employee to an employer in order to terminate their contract of employment at the end of the contract term.
When should I submit my resignation letter for end of contract?
You should submit your resignation letter for end of contract at least two weeks before the end of your contract term as a courtesy to your employer.
What should I include in my resignation letter for end of contract?
Your resignation letter for end of contract should include the date of resignation, the reason for leaving and a brief thank you note for the opportunity provided by the employer.
Do I need to provide a notice period when submitting a resignation letter for end of contract?
No, as the end of your contract period is already predetermined, you do not need to provide a notice period when submitting a resignation letter for end of contract.
Can I extend my employment contract after submitting a resignation letter for end of contract?
You may discuss with your employer regarding the possibility to extend your employment contract, however it would require a mutual agreement and contract extension agreement.
What is the impact of submitting a resignation letter for end of contract on my future employment opportunities?
Submitting a resignation letter for end of contract does not have a negative impact on your future employment opportunities as long as you have completed your contractual obligation and provided proper notice.
What should I do if my employer does not acknowledge my resignation letter for end of contract?
If you do not receive acknowledgement from your employer, it is suggested to follow-up with them to ensure the proper communication was received and recorded.
Can my employer refuse to accept my resignation letter for end of contract?
No, an employer cannot refuse to accept your resignation letter for end of contract. However, it is advisable to discuss with your employer regarding any contractual obligations required before resigning for end of contract.
Goodbye for now!
Well, there you have it: everything you need to know about resignation letters at the end of a contract. Hopefully, this article has given you some helpful tips and insights that you can use in the future. Remember, resigning can be tough, but it’s an important part of any career journey. Thanks for reading, and be sure to check back soon for more informative articles!