Are you feeling uncertain about how to resign during your probation period? Are you searching for examples of resignation letters that can guide you on what to write and how to customize it to your situation? Look no further, my friend!
Resigning during your probation period can be a daunting task. You may be worried about burning bridges with your current employer or sabotaging your future job prospects. But fear not! With the right guidance and a well-crafted resignation letter, you can exit gracefully and maintain your professional reputation.
In this article, I’ve compiled some resignation letter examples for you to peruse. You can use them as inspiration or edit them to fit your specific circumstances. Trust me, crafting a thoughtful resignation letter will not only give you closure, but it will also help you leave a good impression with your employer.
So, grab a cup of coffee and let’s dive in!
The Best Structure for Resignation Letter During Probation Period
If you’re thinking of resigning during your probation period, it’s important to draft a formal resignation letter. A resignation letter allows you to leave the company with professionalism and respect. Additionally, it helps to maintain a good relationship between you and your employer even after leaving the organization. Here’s how you can structure a resignation letter during your probation period:
1. Introduction
The introduction should include the basic information such as your name, position, and the date of resignation. It’s important to be clear and concise in this part of the letter. You may also mention the reason for your resignation briefly. Ensure that your tone is polite and professional.
2. Mention the Probationary Period
In the next paragraph, it’s important to mention the probationary period and state that your resignation is within this period. This will help to clarify with your employer that the resignation falls within the probationary period, and they will not be required to give any notice period or severance package.
3. Show Gratitude
It’s always a good idea to show gratitude to your employer and team. You may state your appreciation for any opportunities and experiences gained during your time with the organization. Additionally, you may mention that you have learned a lot and will cherish the experience gained over the probation period.
4. Offer Assistance
You may offer your assistance to ensure a smooth transition during the handover or training of the new hire. This shows that you care about the organization even after leaving, and it may positively impact your reputation and references for future opportunities.
5. Closing
In conclusion, you may restate gratitude and appreciation. You may also wish the organization the best moving forward. It’s important to ensure your tone is sincere and positive during the closing.
In conclusion, a resignation letter during probation period should be polite, professional, and courteous. It’s advisable to ensure that all relevant information such as the probation period, the date of resignation, and the reason for resignation are clearly stated. By following this structure, your employer can find a positive way to accept your resignation, and it may lead to future opportunities in the organization or industry.
7 Samples of Resignation Letter During Probation Period
Sample 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] with [Company Name]. Unfortunately, due to personal reasons, I have decided that it is best for me to discontinue the probation period and move on from this job.
I want to thank you and the rest of the team for the support and guidance you have given me during my time here. The opportunities that I have had during my short time in this company have been invaluable to me.
It is with a heavy heart that I submit my resignation. I hope that my time here has been valuable to the company, and I assure you that I will do everything possible to ensure a smooth transition during this short notice period. If there is anything I can do to help during my remaining time, please let me know.
Thank you again for the opportunity and for understanding my situation.
Sincerely,
[Your Name]
Sample 2: Health Reasons
Dear [Manager’s Name],
I regret to inform you that due to a health condition, I am unable to continue my probation period as [Job Title] with [Company Name]. After consulting with my doctor, I have come to the decision that it is not advisable for me to continue working at this time.
I would like to express my gratitude for the opportunity given to me, and for all the knowledge and experience that I gained while working in this company. I am truly sorry for any inconvenience that my resignation may cause, and I would like to apologize for any disruption that it may bring to the team.
Please let me know if there is anything I can do to assist with the transition during this short notice period. I will do my best to ensure that it’s as smooth as possible.
Thank you for your understanding and for the opportunity to work at [Company Name].
Sincerely,
[Your Name]
Sample 3: Incompatible Job Expectations
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name]. Although I have tried my best to meet the requirements of the job, I have come to the realization that the role is not a good fit for me.
I have great respect for this company and the amazing team I have been privileged to work with during my time here. Unfortunately, despite my efforts, I feel that I am failing to meet the expectations of the job. I believe that it would be best for both the company and me to discontinue my probation period.
I would like to express my deep appreciation for the opportunity given to me and assure you that I will do everything possible to ensure a smooth transition during this short notice period. Please feel free to contact me if there is anything I can do to help with the handover or the training of the new employee.’
Once again, thank you for the opportunity to work for [Company Name].
Sincerely,
[Your Name]
Sample 4: Family Responsibilities
Dear [Manager’s Name],
I regret to inform you that I have to resign from my position as [Job Title] with [Company Name]. Due to new family responsibilities, I am no longer able to continue my probation period at this time.
I appreciate the time and effort that the team put into my training, and the experience gained will stay with me forever. I have enjoyed working with the team and finding solutions as a group to the challenges we faced together. I would like to apologize for any inconvenience that my resignation may cause and will do everything I can to make this transition as smooth as possible.
If there’s anything I can do to help in the handover period, please let me know.
Once again, thank you for your understanding.
Sincerely,
[Your Name]
Sample 5: Location
Dear [Manager’s Name],
It is with regret that I have decided to resign from my position as [Job Title] with [Company Name]. The reason for my resignation is that I have decided to relocate to a new city.
I want to express my sincere thanks for the time spent in this company and for the opportunities given to me, but due to personal reasons, I am unable to continue my employment with [Company Name]. I have respect for the work done by this company and for the amazing team players working here. I will always cherish the experience gained while working with this company.
I will do my best to ensure a smooth handover of my duties during the notice period and make sure the transition is as smooth as possible.
Thank you for your understanding and the experience gained during my time here.
Sincerely,
[Your Name]
Sample 6: Career Path
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] with [Company Name]. I have recently found a new opportunity better suited to my aspirations, and I am obliged to complete the selection process.
Despite the short professional relationship, this company has given me an excellent starting point in my career, and I am immensely grateful for it. It is not a decision I take lightly, and I understand that it might cause some inconvenience for you and the organization.
I will do everything in my power to ensure a smooth transition during this short notice period. Please let me know if there is anything I can do to mitigate any issue arising from my departure to ensure continuity.
Thank you for your understanding and the opportunity you provided me.
Sincerely,
[Your Name]
Sample 7: Cultural Fit and Values
Dear [Manager’s Name],
I am sorry to inform you that I have decided to resign from my position as [Job Title] with [Company Name]. With deep sadness, I realize that my current role differs from my initial expectations and feels like it is not in line with the values and culture I hold dear.
As an individual with high ethical standards, I can no longer continue in this role as it contradicts the values I hold dear. I also understand that this may impact on your staff morale but, unfortunately, cannot continue to represent the company in such a position.
It has been a pleasure working with [Company Name], and I am truly grateful for the experience gained during the probation period. I will do everything in my power to ensure a smooth handover of responsibility in this short notice period.
Thank you for providing me with this opportunity.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter During Probation Period
Resigning during your probation period can be a challenging task that requires careful consideration and planning. Here are some tips to help your resignation go as smoothly as possible:
- Be honest and direct: When resigning during probation, it’s essential to be upfront and honest with your employer. Rather than stretching the truth or making excuses, simply state that the job isn’t the right fit for you.
- Provide written notice: In most cases, it’s best to provide written notice of your resignation during the probation period. A notice period of at least two weeks is usually standard, but check your employment contract to ensure you’re meeting any specific requirements.
- Thank your employer: Regardless of your reasons for leaving, expressing gratitude towards your employer for the opportunity to work there is always a good idea. It’s also essential to maintain a positive and professional relationship even after you’ve left.
- Stay professional: During the resignation process, it’s important to stay professional and avoid getting emotional. Keep your tone polite and respectful, even if the employer tries to convince you to stay on board.
- Offer to help out: If possible, offer to help with the transition process to alleviate any stress or workload on your employer. This may involve training a new hire or providing information on unfinished projects.
- Consider options: Before you hand in your resignation letter during probation, consider whether there are alternatives that could make the job work for you. This could include requesting a change of role or negotiating different working hours, for example.
Remember, resigning during the probation period can be a difficult decision, but it’s crucial to do what’s best for you and your career in the long run. Follow these tips to ensure a smooth and professional resignation that won’t burn bridges with your employer.
Resignation Letter During Probation Period FAQs
What is a resignation letter during probation period?
A resignation letter during probation period is a document that an employee submits to the employer when he/she wishes to leave the organization before the probation period ends.
Why would an employee resign during probation period?
There could be various reasons why an employee decides to resign during probation period such as finding a better job opportunity, personal issues, or unsatisfactory work conditions.
Is it mandatory to give a notice period while resigning during probation period?
It depends on the organization’s policies. Some employers may ask for a notice period, while some may not. It is always better to check with the HR department of the organization before submitting the resignation letter.
What should be included in the resignation letter during probation period?
The resignation letter should include the reason for leaving, the last date of working, and gratitude towards the organization and co-workers. It should also be kept brief and professional.
What if the employer rejects the resignation letter?
If the employer rejects the resignation letter, it is better to discuss the reasons behind the rejection. If the reason is unsatisfactory, an employee can consult with the HR department or higher authorities to resolve the issue.
Is an employee entitled to receive the unpaid salary after resigning during probation period?
Yes, an employee is entitled to receive the unpaid salary until the last day of working. It is better to clarify with the employer regarding the payment procedure and timing of the salary.
Can an employee request for a recommendation letter after resigning during probation period?
Yes, an employee can request a recommendation letter from the employer after resigning during probation period. It is good to maintain a healthy and professional relationship with the ex-employer.
What if the employee changes his/her mind after submitting the resignation letter during probation period?
If an employee changes his/her mind after submitting the resignation letter, it is better to inform the employer as soon as possible. It may or may not be possible to withdraw the resignation letter depending on the employer’s policies.
Saying Goodbye to Your Probation Period
As you wrap up this chapter in your professional journey, I hope this article has given you some guidance on how to handle resigning during your probation period. Remember, it’s always best to resign in a professional and courteous manner, no matter the circumstances. If you’re leaving to pursue something new, we wish you the best of luck. Stay tuned for more career-related articles, and thanks for stopping by.