Are you ready to move on from your current job and need to write a resignation letter addressed to HR? Don’t stress! Whether you’re leaving for personal reasons or to pursue a new opportunity, it’s important to craft a professional, yet courteous notice to your employer. Lucky for you, examples of resignation letters that are effective and customizable can be found with just a simple Google search.
A resignation letter addressed to HR is a letter which notifies an employer of an employee’s intent to quit their job. It’s a formal way of announcing your departure that allows you to thank your employer for the opportunity, provide a reason for leaving (if desired), and offer to assist with the transition.
With the help of a well-written resignation letter addressed to HR, you can have a smooth, stress-free departure from your current job and leave a positive lasting impression on your soon-to-be-former employer.
So, what are you waiting for? Find your perfect resignation letter example and customize it to fit your situation. You’ll be on your way to a new adventure in no time!
Best Structure for Resignation Letter Address to HR
When writing a resignation letter, it is important to ensure that it is properly structured. The structure of the letter can help to convey your message effectively and make it easy for the recipient to understand your reason for resigning. Here is an ideal structure for a resignation letter addressed to HR:
1. Opening Paragraph:
In the opening paragraph, you should mention your position, department, and the date of your resignation. You can also express your gratitude towards the company and your colleagues for the opportunities and support you received during your time there. Keep this paragraph concise yet cordial.
2. Reason for Resignation:
In this paragraph, you should provide a brief explanation of the reason you are resigning. You can mention your desire to pursue new opportunities, health issues, family commitments, or any other reason. It is always best to keep the tone positive and avoid criticizing the company or your colleagues.
3. Notice period:
It is essential to mention in this paragraph the notice period you are providing to the company, as it will help the HR team to go through the replacement or succession process smoothly. The ideal notice period is two to three weeks, depending on the company’s policy.
4. Assistance:
In this paragraph, you can offer your assistance in ensuring a smooth transition during your final days. You can discuss your unfinished projects or responsibilities that need to be taken care of before your last day.
5. Closing Paragraph:
In the final paragraph, you can express your gratitude towards the company once again and your willingness to stay in touch with your colleagues. You can also mention your willingness to provide your contact information for further conversation.
In conclusion, proper structuring of your resignation letter is essential to ensure that your message is conveyed effectively. By following this structure, you can have a successful resignation process and maintain a cordial relationship with your employer.
7 Samples of Resignation Letter Addressed to HR for Different Reasons
Sample Resignation Letter – Personal Reasons
Dear HR Manager,
I am writing this letter to inform you of my decision to resign from my position as a marketing executive, effective immediately. It has been a privilege to work in this company for the past three years. However, due to unforeseen personal circumstances, I have to leave my tenure here.
These circumstances require me to relocate to a different state where my family resides. I regret leaving my colleagues and the company I’ve grown to love but I must prioritize the needs of my loved ones at this time.
I will ensure a smooth handover of my responsibilities and assist with the transition process as best I can. Thank you again for everything, and I hope to maintain contact with my former colleagues.
Sincerely,
[Your Name]
Sample Resignation Letter – Better Opportunity
Dear HR Manager,
It is with mixed emotions that I tender my resignation from the position of Project Manager in this firm. I have accepted an offer from another firm that offers me better career prospects and growth opportunities.
I would like to thank the management and my colleagues for their support and guidance during my tenure of two years in the organization. It has been an enriching experience, and I have learned a lot from the company, which has helped me grow professionally.
I am willing to complete my work and assist a colleague in taking over my responsibilities over the next month, ensuring that I leave on a positive note.
Once again, thank you for everything, and please let me know if there is anything you need from me.
Best regards,
[Your Name]
Sample Resignation Letter – Health Issues
Dear HR Manager,
I am writing to inform you that I must resign from my position as an accountant due to some health issues that require my immediate attention. I am sorry for any inconvenience that this may cause and hope you can understand my decision.
My health has deteriorated significantly, and I must focus on my recovery. It was a good experience working with the organization and all members of the accounts team. I appreciate the camaraderie and support which made my two years with the company very meaningful.
I will ensure that all my responsibilities are handed over to a colleague before my exit date, and I will comply with all transition procedures.
Thank you for your understanding and all the best.
Sincerely,
[Your Name]
Sample Resignation Letter – Family Responsibilities
Dear HR Manager,
It is with regret that I tender my resignation from the position of HR executive in the company. I have received a promotion offer to lead a team for a new start-up company, which I cannot let pass.
The decision to leave was not an easy one, but I must prioritize the needs of my family since the new job offers me better working hours, enabling me to be with them more, especially during weekends.
I would like to thank the management team for providing me with this great opportunity of four years to develop my skills and talents. I have learned numerous valuable experiences and worked with some incredible colleagues who have become friends.
I will help with the transition process by ensuring that my successor is adequately trained to handle my responsibilities effectively within the next two weeks.
Thank you once more for your support and kindness, and my very best wishes to everyone at the organization.
Sincerely,
[Your Name]
Sample Resignation Letter – Unsatisfactory Work Conditions
Dear HR Manager,
I am writing to tender my resignation from the position of social media specialist in the company, effective immediately. This decision has not been an easy one for me, but I have been facing incessant harassment from other team members for over three months, which has significantly impacted my work morale and productivity.
Despite reporting the issue to my supervisors and HR, I have not received any adequate solutions or protection, and the situation has remained the same. Therefore, it is in my best interest to resign and leave an unsafe work environment.
Thank you for the opportunities you gave me to leverage my skills and knowledge during my one year in the organization.
Sincerely,
[Your Name]
Sample Resignation Letter – Relocating
Dear HR Manager,
I am writing to tender my resignation from the position of data analyst in this company. I have accepted a position in a firm that is closer and more convenient to my family’s new location, and I must relocate in the next two weeks.
It has been an incredibly enriching experience working with the company and all the colleagues over the last five years. I am grateful for the professional development opportunities and growth within the company that opened doors for career advancement.
I am willing to assist with my successor’s training period and ensure that he/she is well-prepared to assume my duties before my departure.
Thank you for understanding.
Sincerely,
[Your Name]
Sample Resignation Letter – Now Retired
Dear HR Manager,
I am writing to tender my resignation from the position of legal counsel in this company, effective immediately. I am delighted to inform you that I have decided to retire after 35 years of employment in various organizations.
During my tenure of 7 years with this company, I have experienced numerous enriching experiences and created relationships that will last a lifetime. The decision to leave was not an easy one to make, but I must begin another important journey.
I will ensure that I have adequately arranged for the smooth transition of my responsibilities and that I fulfill all handover requirements within the next two weeks.
Thank you for everything and please do not hesitate to keep in touch for anything.
Warm regards,
[Your Name]
Tips for Writing a Resignation Letter Addressed to HR
When resigning from your job, it is important to have a clear and professional letter that clearly states your intention to leave the company. Here are a few tips for writing a resignation letter addressed to HR:
- Be clear and concise – Your resignation letter should clearly state that you are leaving the company and when your last day of work will be. Keep the letter brief and to the point.
- Express gratitude – If you had a positive experience at the company, it is appropriate to express gratitude in your letter. Thank your HR department and colleagues for the opportunity to work with them.
- Avoid negativity – Regardless of why you are leaving, it is important to avoid any negative language in your resignation letter. Keep your language professional and positive.
- Offer to help with the transition – If possible, offer to help with the transition process. You can offer to train your replacement or provide documentation to help the next person in your role.
- Use a professional tone – Your resignation letter is an official document and should be written in a professional tone. Avoid using any slang or casual language in your letter.
- Proofread and edit – Before sending your letter, make sure to proofread and edit it carefully. Check for any typos or grammatical errors.
Overall, your resignation letter addressed to HR should be clear, professional, and positive. Keep in mind that this letter could be a part of your employment file, so it’s important to leave a good impression. If you follow these tips, you can write a great resignation letter that will help you leave your job on good terms.
FAQs related to Resignation Letter Address To HR
What is a resignation letter?
A resignation letter is a formal document that an employee submits to inform their employer or HR department about their decision to leave the organization. It is the standard way to inform your employer about your resignation and serves as a written notice.
Why is a resignation letter necessary?
A resignation letter is necessary to provide a written notice to your employer regarding your resignation. It is a professional way of informing your employer and the HR department about your intention to quit. Additionally, it helps to maintain a positive relationship with your employer and colleagues.
What should be included in a resignation letter?
A resignation letter should include your full name, position, and the date of your resignation. It is also important to mention the reason for your resignation and your decision to resign. Additionally, you can include your appreciation for the opportunities and experiences you gained during your tenure.
When should I submit my resignation letter to HR?
You should submit your resignation letter to the HR department at least two weeks before your last working day. This will provide sufficient time for your employer to make arrangements for your replacement and to complete all the necessary formalities.
Can I submit a resignation letter via email?
Yes, you can submit a resignation letter via email. However, it is advisable to follow up with a hard copy of the resignation letter as well. This shows that you are taking the resignation process seriously and ensures that the HR department has a hard copy on file.
What is the tone of a resignation letter?
A resignation letter should be professional and polite. While mentioning the reason for your resignation, you should avoid being negative or critical. It is important to maintain a positive relationship with your employer and colleagues even after resigning.
Can I withdraw my resignation letter after submission?
Yes, you can withdraw your resignation letter after submission if it has not been acted upon yet. However, if your employer has already accepted your resignation, it may not be possible to withdraw it without their permission.
What should I do after submitting my resignation letter?
After submitting your resignation letter, you should continue to work diligently until your last working day. You should also ensure that you complete all the formalities required by the HR department, such as returning company assets, completing exit formalities, and providing any handover notes or documents to your replacement.
Say Goodbye to Your Old Job the Right Way
So, there you have it! Writing a resignation letter addressed to HR might seem intimidating, but it doesn’t have to be. By following some basic guidelines and staying professional yet friendly, you can make this process go smoothly and leave a positive impression on your former employer. Remember, leaving a job is not the end, but a new beginning. Thank you for taking the time to read this article, and don’t forget to follow our blog for more career tips and advice. Good luck with your future endeavors!