Have you finally come to the tough decision of resigning from your job? It’s not an easy task, but sometimes it’s the best decision for both you and your company. When resigning, it’s important to give your manager sufficient notice and write a thoughtful resignation email. Getting your resignation email to manager with notice period right can make the process smoother and keep your relationship with your employer positive.
If you’re unsure where to start, don’t worry, you’re not alone. There are many examples of resignation emails available online which you can use as a starting point and modify to fit your specific circumstances. No two resignations are the same, so it may take some time to find the right words to convey your feelings and intentions.
Remember, leaving a workplace is about closing one chapter and opening another, so it’s important to make a graceful exit. Take the time to craft a well written and polite resignation email to ensure you leave your company on good terms.
In this article, we will discuss the importance of giving notice when resigning and provide you with practical tips on how to write a resignation email to your manager. You can also find examples of resignation emails which you can edit to fit your situation. By following the advice presented here, you can ensure the transition out of your current job goes as smoothly as possible.
The Best Structure for Resignation Email To Manager With Notice Period
If you have decided to resign from your current job, emailing your manager with a notice period should be done professionally. This will showcase your professionalism, help you maintain a positive relationship with your employer, and ensure that you conclude your current projects effectively. Here’s the best structure you can follow to write a resignation email to your manager with notice period:
Subject Line:
Your email subject line is the first thing that your manager will see upon receiving your email. Make it clear and concise, such as “Resignation – Notice Period of X Weeks,” so that your manager can understand the purpose of your email quickly.
Greeting:
Begin your email with a polite and professional greeting directed towards your manager. Make sure to use their name and appropriate title, such as “Dear Mr./Ms./Dr. [Manager’s Name].”
Body:
The body of your email should clearly communicate that you will be resigning and provide your notice period. Start by thanking your manager and the company for the opportunities and experiences you’ve had while working there.
Next, state that you’ve made the “difficult decision” to resign from your position and provide the specific date of your last working day. You should make sure to mention your notice-period, which is typically two weeks or longer, depending on your contract or industry standards.
Lastly, you can offer to assist in the transition process by training your replacement or finishing up any unfinished tasks before you leave. Note that this is not necessary, but it can help ensure a smooth transition and leave a positive impression with your employer.
Closing:
End your email by expressing gratitude and offering to help however you can during your remaining time in the company. Sign off your email with a professional closing, such as “Sincerely,” followed by your full name.
Formatting and Proofreading:
It’s important to ensure that the email is well-formatted, has a clear font size and style, and is easy to read. Also, proofread your email for any spelling or grammatical errors.
In conclusion, by following this structure while writing your resignation email, you can ensure that your message is clear, professional, and respectful to your employer. Your courteous and timely resignation email can go a long way in preserving and enhancing professional relationships and your career opportunities in the future.
Resignation Email Templates with Notice Period
Resignation Email Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have made the difficult decision to resign from my position as [Job Title] at [Company Name]. While I have enjoyed my time here and appreciate the opportunities provided to me, I must prioritize my personal circumstances at this time.
Thank you for the guidance and support you have provided me during my tenure. I will do everything in my capacity to ensure a smooth transition and will complete all pending tasks before my last working day on [Date].
Best regards,
[Your Name]
Resignation Email Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my role as [Job Title] at [Company Name], effective [Date]. I have recently received an opportunity to relocate to [City/Country] due to personal reasons, and I feel that it is in my best interest to take advantage of this opportunity and start afresh there.
Please let me know if I can assist in any way during my notice period, and I will do my best to make this transition as smooth as possible. It has been an honor to work with such a talented and supportive team, and I will look back at my time here with fond memories.
Thank you for your understanding, and I hope to keep in touch in the future.
Best,
[Your Name]
Resignation Email Due to Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I have accepted an opportunity to advance my career, and I will be resigning from my position as [Job Title] at [Company Name]. I am grateful for the opportunities and experiences that I have gained from my time here, and I am confident it has laid a strong foundation for the next chapter in my career.
My last day of work will be on [Date]. I am committed to ensuring a smooth handover and transition of all work and responsibilities to my colleagues before I leave. I will also be available during my notice period to assist in any way possible.
Thank you for being an important part of my professional journey. I hope to stay in touch and wish you and the team all the best.
Best regards,
[Your Name]
Resignation Email Due to Health Issues
Dear [Manager’s Name],
It is with sincere regret that I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name], effective [Date]. Recently, I have been facing some health issues which require me to take a step back and prioritize my well-being.
I would like to thank you and the entire team for the support and encouragement you have given me throughout my tenure. I am proud of the achievements we have made together and will always look fondly on my time here.
Please let me know how I can assist during my notice period. I will ensure that all my responsibilities are transferred to my colleagues smoothly.
Best regards,
[Your Name]
Resignation Email Due to Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. I have recently received an irresistible opportunity to join a new organization and take up a more challenging position which I believe will help me grow both professionally and personally.
I would like to express my gratitude to you and the entire team for providing me with a supportive and innovative environment that has helped me enhance my skills and capabilities. I will always cherish the memories and experiences that I gained here.
Please let me know the process for ensuring a smooth transition. I am committed to making the handover process seamless and will ensure that I complete all my pending tasks before my last working day on [Date].
Thank you for your support during my tenure. I hope to stay in touch in the future.
Sincerely,
[Your Name]
Resignation Email Due to Family Obligations
Dear [Manager’s name],
It is with mixed emotions that I must inform you of my resignation from my position as [Job Title] at [Company Name]. Due to some pressing personal matters and family obligations that require my immediate attention, I must prioritize my commitments outside of work at this time.
I want to take the time to thank you for the countless opportunities and experiences that I was given during my time with the team. I am confident that the skills I have developed with [Company Name] will serve me well in any future endeavors.
My last day of work will be on [Date]. I will ensure that the timely transfer of responsibilities to my colleagues in the department is done smoothly and without any inconvenience. Let me know if I could be of any help in this regard.
Thank you once again for everything, and it was an honor working with the entire team.
Yours truly,
[Your name]
Resignation Email Due to Conflict with Manager
Dear [HR Manager’s name],
It is with great regret that I must inform you of my resignation from my position as [Job Title] at [Company Name] due to an ongoing conflict with my manager. Despite several attempts to reconcile, there are fundamental disagreements that have made the continuation of my employment impossible and detrimental to my mental health.
I would like to thank the rest of the team for the support and credibility provided to me during my tenure with [Company Name]. It has been an honor to work with such talented individuals, and I wish everyone continued success.
Please provide me with the necessary steps to ensure that the handover process is completed smoothly and efficiently, without any disruption to the department’s operations. I would be committed to support my replacement in the event of any objections or concerns.
Thank you for your understanding in this matter.
Best regards,
[Your Name]
Tips for Resignation Email to Manager with Notice Period
When it comes to resigning from a job, it is always best to follow the proper protocols to ensure a smooth transition. This includes writing a resignation email to your manager with a notice period. Here are some tips to consider when crafting your resignation email:
- Be clear and concise: Your email should clearly state that you are resigning and include the date of your last day. Keep the email brief and avoid including any unnecessary details.
- Express gratitude: Even if you are leaving on bad terms, it is important to express your gratitude for the opportunities and experiences you gained while working at the company.
- Explain your reasons: If you feel comfortable doing so, you can include a brief explanation for why you are leaving. However, this is not necessary and should only be included if you feel it is appropriate.
- Offer to help with the transition: As a professional gesture, you can offer to help with any tasks or projects that need to be completed before your last day.
- Proofread: Before sending your email, make sure to proofread it for any errors or typos. You want to ensure that your email is professional and free of any mistakes.
By following these tips, you can ensure that your resignation email is professional, respectful, and helps to facilitate a smooth transition for all parties involved.
FAQs related to Resignation Email To Manager With Notice Period
What should be included in a resignation email to a manager with notice period?
A resignation email to a manager with notice period should include the date of resignation, the length of the notice period, the reason for the resignation (if necessary), and an expression of gratitude for the opportunity to work for the company.
How much notice period should be given when resigning through email?
Generally, it’s advisable to give at least two weeks’ notice when resigning through email. However, this can be longer depending on the company’s policies and the nature of the employee’s role.
Can I resign with immediate effect in an email?
It’s not recommended to resign with immediate effect in an email as it can potentially harm your professional reputation. It’s better to discuss the situation with your manager in person or over the phone and come to a mutually acceptable notice period.
Should I mention the reasons for my resignation in the email?
You are not obligated to mention the specific reason for your resignation. If you choose to do so, it’s important to keep the tone professional and avoid any negative comments or criticisms of the company or your colleagues.
How should I respond if my manager tries to persuade me to stay?
If your manager tries to persuade you to stay, it’s important to remain respectful but firm in your decision to resign. You can express your appreciation for their efforts but reiterate your decision to leave. It’s also a good idea to offer to help with the transition process during your notice period.
Can I change my mind after submitting the resignation email?
It’s possible to rescind a resignation email if you change your mind. However, this should be done as soon as possible and in person or over the phone with your manager. Keep in mind that the company may have already started making arrangements for your replacement.
What should I do after submitting a resignation email?
After submitting a resignation email, it’s important to follow up with your manager and HR department to ensure that all necessary steps have been taken. This includes discussing the transition process, returning any company property, and finalizing any outstanding tasks or projects. It’s also advisable to leave on a positive note and maintain good relationships with your colleagues.
Thanks for Sticking with Me!
Well, that’s it for my guide on how to write a resignation email to your manager with a notice period. I hope you found it helpful and informative. Remember, resigning from a job can be a difficult and emotional experience, but by following these tips and guidelines, you can make the process as smooth and professional as possible. Don’t hesitate to reach out to coworkers and friends for support during this transition. And if you ever have any questions or comments, feel free to come back to my blog. Thanks for reading, and I hope to see you again soon!