Have you found yourself in a position where you need to tender your resignation to your manager with the appropriate notice period? It can be a daunting task, but fear not! There are plenty of examples out there for you to use as a guide, or even as a template, to make the process as seamless as possible.
Knowing how to write a resignation email will come in handy at some point in your career. Whether it’s to pursue new opportunities or simply to move on from your current job, a resignation email with a notice period is a professional and courteous way to inform your manager of your departure.
Luckily, there are many resources available to help you draft the perfect resignation email. A quick Google search will reveal a plethora of examples that you can easily edit to fit your specific circumstances.
So, if you find yourself in this situation, take a deep breath and know that you are not alone. With the right resources and a little bit of effort, writing a resignation email to your manager with a notice period can be a smooth and stress-free process.
The Best Structure for Resignation Email to Manager with Notice Period
When it comes to resigning from your job, it’s always important to do so professionally, respectfully, and in good terms. One of the ways to achieve this is by sending an email to your manager to inform them of your resignation and providing them with your notice period. Here’s the best structure for a resignation email to a manager with notice period.
Subject Line
Your subject line should be straightforward, clear, and concise. The subject line should include your name, the word “resignation”, and the final date of your employment. For example: Resignation Letter – John Smith – Last Day of Employment.
Salutation
Your salutation should be polite and professional. Address your manager by their name or job title. For example: Dear Mr. Johnson or Dear HR Manager.
Opening Paragraph
In your opening paragraph, you should state that you are resigning from your position and provide your notice period. It’s important to also thank your manager and the company for the opportunity and experience you’ve had while working there. For example: I am writing to inform you that I have decided to resign from my position as (job title) at (company name) effective (last day of employment). I want to take this opportunity to thank you and the company for the great experience and opportunity I’ve had here.
Middle Paragraph
In your middle paragraph, you should provide further details about your resignation, specifically the reason for leaving and any assistance you can provide to your manager or colleagues in the transition process. Keep this paragraph brief and straight to the point. For example: The reason for my resignation is (reason). I am more than happy to assist in the transition process and ensure that all my outstanding work is completed before my departure. Please let me know how I can be of assistance.
Closing Paragraph
In your closing paragraph, you should express gratitude once again and reaffirm your willingness to support during the transition process. Provide your contact information, including your personal email and phone number, and invite your manager and colleagues to stay in touch. For example: Once again, thank you for the opportunity to work with such an amazing team. I pledge to do all I can to make this transition as seamless as possible. You can reach me at (personal email and phone number). Kind regards, (Your name).
Closing Line
Include a professional closing line, such as “Best regards” or “Sincerely” followed by your name.
In conclusion, using an email to inform your manager of your resignation and providing them with your notice period in a professional and respectful manner is crucial. By following the above structure, you can make the process as easy and positive as possible, allowing you to leave your job on good terms while still maintaining a positive relationship with your employer.
7 Samples of Resignation Email To Manager With Notice Period
Sample 1 – Resignation Email Due to Medical Reasons
Dear [Manager’s Name],
It is with a heavy heart that I must tender my resignation from my position as [Job Position]. Unfortunately, due to unforeseen medical reasons, I will be unable to continue working until my full recovery.
I will do everything in my power to ensure that my work is handed over smoothly and that any loose ends are tied up before I leave. However, I understand the inconvenience this may cause and I apologize for any disruption this may cause to the team’s workflow.
It has been a pleasure to work with you and the rest of the team. I appreciate the support and guidance you have given me throughout my tenure and I wish the company continued success in the future.
Thank you again for the opportunity to work here, and please let me know if there is anything I can do to ensure a smooth transition. I will do my best to make sure the transition is as seamless as possible.
Sincerely,
[Your Name]
Sample 2 – Resignation Email Due to Personal Reasons
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation as [Job Position] at [Company Name]. After careful consideration, I have decided to step down due to personal reasons that require my immediate attention.
Unfortunately, I cannot give any further details on my personal reasons, but I assure you that this decision was not an easy one to make. I have greatly enjoyed my time with the company and appreciate all that I have learned from my colleagues and fellow team members.
During the notice period, I will make sure that my work is handed over smoothly and will continue to fulfill my duties to the best of my ability until my last day. I am committed to making the transition as smooth as possible.
Thank you for the opportunities you have provided me and for the support, guidance, and encouragement that you and the team have given me during my tenure. I am grateful for the experience and wish the company continued success.
Sincerely,
[Your Name]
Sample 3 – Resignation Email Due to New Job Opportunity
Dear [Manager’s Name],
I would like to formally announce my resignation as [Job Position] at [Company Name]. I have received an offer for a new job opportunity that I cannot decline and have decided to pursue this new direction in my career.
I am grateful to have had the opportunity to work with such a fantastic team and company, and I will always appreciate what I have learned during my employment here. During my notice period, I will ensure that all of my responsibilities are fulfilled, and aim to minimize any inconvenience this may cause.
Thank you again for all of the support, knowledge, and guidance that you have provided me during my tenure. I will always be appreciative of my time here, and I am excited to begin this new chapter in my career.
Sincerely,
[Your Name]
Sample 4 – Resignation Email Due to Relocation
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation as [Job Position] at [Company Name]. Due to personal reasons, I will be relocating to another city/state, and will be unable to continue my employment with the company.
During my notice period, I will ensure that all of my responsibilities are handled appropriately, and will make every effort to minimize any disruption to the team’s workflow. I will also make myself available to make the transition as smooth as possible.
It has been a pleasure to work with such a fantastic team and company, and I will take the skills and knowledge I have gained from my time here with me to my future endeavors. I appreciate all the opportunities you have given me, and I hope that the company continues to experience success in the future.
Sincerely,
[Your Name]
Sample 5 – Resignation Email Due to Retirement
Dear [Manager’s Name],
It is with mixed feelings that I submit my resignation from my position as [Job Position] at [Company Name]. After much consideration, I have decided that it is time for me to retire and dedicate myself to personal pursuits.
It has been a pleasure to work with you and the team throughout my tenure, and I am grateful for the opportunities and knowledge that I have gained from my time here. My goal is to make the transition as smooth as possible during my notice period, and I will work with my team to ensure that all of my responsibilities are handled appropriately.
Thank you for the support and guidance that you and the team have provided me over the years. You have contributed greatly to my professional growth and experience, and I will take the lessons and skills I have learned with me into my future endeavors.
Best wishes for the continued success of the company.
Sincerely,
[Your Name]
Sample 6 – Resignation Email Due to Health and Safety Concerns
Dear [Manager’s Name],
It is with much regret that I must resign from my position as [Job Position] at [Company Name]. Over the past few weeks/months, I have noticed health and safety concerns in the workplace that have not been adequately addressed by the company.
As an employee committed to wellbeing, and as someone who cares about the health and safety of my colleagues, I can no longer continue working in this environment. I feel that I must take action and prioritize my own safety and that of my family.
During my notice period, I will continue to fulfill my responsibilities to the best of my ability. I hope that the company takes the necessary steps to address the safety concerns and prevent any future risks to the health and safety of the workforce.
Thank you for the opportunities and support that you have provided me during my tenure. I have learned a great deal and will take the lessons with me into my future endeavors.
Sincerely,
[Your Name]
Sample 7 – Resignation Email Due to Non-Profit Work
Dear [Manager’s Name],
I am writing to inform you of my resignation as [Job Position] at [Company Name]. After much consideration, I have decided to pursue a non-profit role that aligns more closely with my values and aspirations.
It has been an honor and privilege to work with such a fantastic team and company. I appreciate the opportunities you have given me and the support and guidance that you have provided during my tenure.
During my notice period, I will ensure that all of my responsibilities are fulfilled and will make every effort to minimize any disruption to the team’s workflow. I will also make myself available to assist with a smooth transition.
Thank you again for all of the experiences, lessons, and skills that I have gained from working at [Company Name]. I am excited for the future and look forward to new opportunities and challenges.
Sincerely,
[Your Name]
Tips for Writing a Resignation Email to Your Manager with Notice Period
Resignation emails can be difficult to write, especially if you have a good working relationship with your manager. However, if you’re leaving for personal reasons or to pursue other opportunities, then it’s important to send your resignation email in a professional and courteous manner. Here are some tips for writing a resignation email to your manager with notice period:
- Be Clear and Concise: Make sure that your email is clear and concise and that your manager understands your intentions. Start by clearly stating that you are resigning and that you are providing notice. Provide the date that your resignation will be effective so that your manager is clear on how much time they have to find a replacement, and so that they can start the process of finding someone new.
- Express Gratitude: This is a great opportunity to express your gratitude towards your manager and the company. Thank your manager for the opportunity to work with them and for all of the support they have provided during your time at the company.
- Provide Reasons: You don’t have to go into too much detail, but it can be helpful to provide your manager with some context for your decision. If you’re leaving to pursue a new opportunity, consider complimenting the company you’re leaving by explaining that you are “ready for a new challenge” or that you are “excited to take on a new role” in your new position. If you’re leaving for personal reasons, keep it brief and professional.
- Offer Assistance: Offer to help your manager during the transition period. This can include training your replacement, providing any necessary information or documentation to ensure a smooth transition, or working with your manager to create a handover document.
- Keep It Positive: Always keep your resignation email positive and professional, even if you’re leaving due to difficult circumstances. Keep in mind that your email may be forwarded to other members of the company or retained as part of your personnel file, so it’s important to maintain a positive tone throughout.
- Proofread and Send: Finally, proofread your email carefully before you hit send. Make sure that your email is free of typos and that it’s easy to read and understand. Once you’re confident that your email is polished and professional, send it to your manager and any other relevant personnel.
In summary, resigning from a job can be a challenging experience, but by following these tips for writing a resignation email to your manager with notice period, you can ensure that you leave on a positive note whilst maintaining your professionalism. Remember to be clear and concise, express gratitude, provide reasons, offer assistance, keep it positive, proofread and send with confidence.
FAQs related to Resignation Email To Manager With Notice Period
What is a resignation email with notice period?
A resignation email with notice period is a formal notification sent by an employee to inform their manager about their intention to resign from their position. The notice period refers to the duration between the resignation email and the last working day of the employee.
How much notice period should I include in my resignation email?
The notice period required by your company may vary. Typically, the notice period is anywhere from 2 to 4 weeks. You can confirm the exact notice period with your HR department or your employment contract before sending the email.
How should I format my resignation email with notice period?
Your resignation email should be composed professionally and follow a formal structure. It should include your intention to resign, the reason for your resignation, and the date of your last working day. Additionally, you should express gratitude towards your company and offer support during the transition.
What should I avoid including in my resignation email?
You should avoid mentioning any negative incidents or experiences that led to your decision to resign. Keep the email brief and professional and refrain from expressing any negative emotions or complaints. Remember that this email will be recorded in your employment history.
Should I provide an explanation for my resignation?
It is not mandatory to provide an explanation for your resignation in the email. However, if you feel comfortable, you can mention the reason for your resignation in a succinct and positive manner. You can also state that you are willing to discuss any concerns in person or via a follow-up email.
Do I need to physically hand in a resignation letter to accompany the email?
In some companies, the physical resignation letter may be expected along with the email. You may check with your HR department or employment contract. Even if it is not required, it may be a good practice to provide a formal letter as well, as it can be kept as a record by the employer.
Do I need to include any legal documents or paperwork with my resignation email?
You do not need to provide any legal documents or paperwork unless you belong to a union or have an employment contract specifying otherwise. You may check with your HR department or contract for more information.
What should I do after sending the resignation email?
After sending the resignation email, you should personally inform your team and colleagues about your decision and offer to help with the transition process. You should also prepare a plan for the tasks that need to be completed before your last day and ensure an efficient handover process.
Time to Say Goodbye, But It’s Not the End!
And that’s it! You have now learned how to draft a resignation email to your manager with a notice period. Remember, resigning might feel tough, but leaving on a good note is essential, so make sure to be professional and polite. We hope this guide has been helpful to you. Thanks for reading and don’t hesitate to drop by again for more tips and tricks on career management!