Are you thinking about resigning from your current job but don’t know how to go about it? Well, you’ve come to the right place. In this article, we’re going to provide you with some useful Resignation Email Sample with Notice Period that you can use as a guide.
Resigning from your job is never an easy decision, but sometimes it’s necessary for your career growth. And when that time comes, you want to make sure you do it right. One of the most important things to consider when resigning is how you’re going to communicate your decision to your employer.
A resignation email with a notice period is often the best way to let your employer know that you’re leaving. It gives them enough time to find a replacement for your position and ensures a smooth transition.
But don’t worry, drafting the perfect resignation email doesn’t have to be a daunting task. With our sample templates, you can easily find examples and edit them as needed to fit your situation.
So, if you’re ready to take the next step in your career and resign from your current job, keep reading for some helpful resignation email samples with notice periods.
The Best Structure for Resignation Email Sample With Notice Period
Resigning from a job is never an easy decision to make, but sometimes it’s the right choice for personal or professional reasons. When it comes to resigning, it’s important to do it professionally and courteously, especially if you’re leaving on good terms with your employer. A resignation email with notice period is an effective way to leave a good impression while demonstrating your professionalism. Here is a sample structure for a resignation email with notice period:
1. Heading: Begin the email with a subject that clearly conveys your intention. Keep it simple, professional, and to the point, e.g., “Resignation Letter – Notice Period.”
2. Introduction: Open the email with a polite and professional greeting to your manager or supervisor. Introduce yourself and state the purpose of the email, letting them know that you’re resigning from your position and your resignation letter is attached.
3. Notice period: Be specific about the length of the notice period you’re providing to your employer. Typically, the standard notice period is two weeks, but it’s dependant on your contract agreement. Mention that you’re willing to work with them to transition your responsibilities and complete projects.
4. Gratitude: In the next paragraph, express your gratitude and appreciation for the opportunities and experiences you’ve had while working in the company. Acknowledge the support and mentorship you received from your fellow colleagues, managers, or supervisors, thanking them for their support to your professional growth.
5. Transition: In the final paragraph, state your willingness to help with a smooth transition process. Offer suggestions or recommendations on how to take on your duties and how they could best be transitioned to others. Thank them for their understanding in advance, and reiterate your intention to leave on positive terms.
6. Closing: End the email on a positive and professional note, by wishing them success in their future endeavors, and thanking them for the opportunities extended to you.
Lastly, make sure you run the spell check before sending it across. Avoid blaming people or sharing too much personal information when drafting your email. Keep it brief and to the point, and remember that a well-crafted resignation email with notice period can leave a positive and lasting impact on your career and personal relationships.
Resignation Email Sample with Notice Period for Different Reasons
Resignation Email Sample with Notice Period Due to Career Advancement
Dear [Manager’s Name],
I am writing this email to inform you of my resignation from [Company Name], effective [Date]. This decision comes after much contemplation and analysis of my career goals. While I am grateful for the opportunities and experience I have gained from my time at the company, I have received an offer from [New Company Name] that aligns with my long-term career plans.
I want to ensure a smooth transition and will commit to completing all my outstanding projects and tasks within the notice period. Please let me know if there is anything I can do during this time to assist my replacement.
Thank you for everything, and I wish the team all the best going forward.
Sincerely,
[Your Name]
Resignation Email Sample with Notice Period Due to Relocation
Dear [Manager’s Name],
It is with regret that I tender my resignation from [Company Name] effective [Date]. I have been offered an opportunity to relocate to [city/country], and after thoughtful consideration, I have decided to take on this new venture.
I will complete my ongoing projects and ensure an orderly transition during the notice period. Please let me know if there is anything I can do to smoothen the process.
Thank you for your understanding and support during my time at the company. It has been a pleasure working with the team, and I wish the organization continued growth and success.
Sincerely,
[Your Name]
Resignation Email Sample with Notice Period Due to Personal Reasons
Dear [Manager’s Name],
Please accept this email as a notice of my resignation from [Company Name], effective [Date]. This was not an easy decision, but due to unforeseen personal circumstances, I need to take a leave of absence from work for an extended period.
I have enjoyed working with the team, and it has been a privilege to be a part of [Company Name]. I will ensure a smooth transition for my projects during the notice period, and I am available to assist in training a replacement.
Again, thank you for your understanding and support during this challenging time.
Respectfully,
[Your Name]
Resignation Email Sample with Notice Period Due to Health Reasons
Dear [Manager’s Name],
It is with profound sadness that I tender my resignation from [Company Name], effective [Date]. After careful consideration, I have decided to prioritize my health and well-being and take time to focus on my recovery.
I want to thank you for the opportunities, support, and mentorship that I have received from the team. I am willing to assist in ensuring a smooth transition for my ongoing projects, and I will be available for training my replacement.
Thank you for your understanding during this challenging time, and I wish the organization continued success in the future.
Best regards,
[Your Name]
Resignation Email Sample with Notice Period Due to Company Culture
Dear [Manager’s Name],
I am writing to tender my resignation from [Company Name], effective [Date]. The culture and values of the organization are not aligned with my personal values and work ethics. While I am grateful for the opportunities and learning experiences, it is time for me to move on.
I am committed to ensuring a smooth transition for my ongoing projects during the notice period. Please let me know how I can be of assistance in completing or handing over work to my replacement.
Thank you for your understanding during this challenging time.
Sincerely,
[Your Name]
Resignation Email Sample with Notice Period Due to Better Salary
Dear [Manager’s Name],
It is with mixed emotions that I resign from [Company Name], effective [Date]. I have received an offer from another organization that provides a better salary and benefits package that would significantly improve my financial situation. After much deliberation, I have decided to accept the opportunity.
I will fulfill my notice period and work closely with my colleagues to ensure that all projects in progress are successfully completed. I am available to provide additional support and assist in the transition period of my replacement.
Thank you for the support and guidance during my tenure, and I hope we can remain in contact as I move forward.
Sincerely,
[Your Name]
Resignation Email Sample with Notice Period Due to Job Dissatisfaction
Dear [Manager’s Name],
It is with regret that I submit my resignation from [Company Name], effective [Date]. After a long period of introspection and professional reflection, I have concluded that I need to find another job that will provide me with more job satisfaction and greater opportunities for growth and development.
I will ensure that all of my outstanding projects and ongoing responsibilities are transferred smoothly and efficiently to my replacement. Please let me know if there is anything I can do to assist in this transition.
Thank you for all of the learning and development opportunities you have provided me, and I wish the company all the best in the future.
Best,
[Your Name]
Tips for Resignation Email Sample with Notice Period
Resignation from a job can be a tough decision, and writing an email to communicate your decision can be intimidating. Here are some tips to help you write an effective resignation email with a notice period:
- Begin your email with a professional and respectful tone. Address your manager and colleagues with their proper salutations.
- Clearly state your intention to resign and indicate your last day of work. This provides your employer with a clear timeline for finding a replacement or making arrangements for your responsibilities.
- Mention the reason for your resignation, if possible. However, be careful not to say anything negative or controversial, especially if you are leaving due to workplace concerns. Keep your tone positive and professional.
- Express gratitude and appreciation for the opportunities, experiences, and relationships you gained while working at the company. This will demonstrate your professionalism and maturity, and strengthen your network for future career opportunities.
- Offer to assist in the transition process by training your replacement or providing information about your projects, duties, and contacts. This shows that you are committed to leaving on good terms and ensuring that your work is carried on smoothly after you leave.
- Provide your contact information, including your personal email and phone number, in case they need to reach you for any follow-up questions or feedback.
- Proofread and edit your email carefully to avoid any typos, grammatical errors, or inappropriate language. Keep your email short, concise, and professional, and avoid any emotional or sentimental statements.
- Deliver your resignation email in person to your immediate supervisor or HR manager, then send a copy via email to ensure that they have a written record of your resignation.
Remember, resigning from a job is not just about ending the current employment, but also leaving a positive impression and maintaining a cordial relationship with your former employer and colleagues. By following these tips, you can write a resignation email that reflects your professionalism, gratitude, and respect for everyone involved.
Resignation Email Sample With Notice Period FAQs
What is a resignation email with notice period?
A resignation email with notice period is a formal letter that an employee sends to their employer informing them about their decision to leave the company and the period of time they will continue working before officially resigning.
What are the reasons to write a resignation email with notice period?
Employees write a resignation email with notice period to inform their employer about their decision to leave the company, and to give the employer enough time to find a replacement for the role. This also allows for a smooth transition period ensuring there are no disruptions to the company’s performance.
What is the format for a resignation email with notice period?
A resignation email with notice period should have a clear subject line, a formal opening, a brief explanation of the reason for leaving, the date of notice and the expected last day of work, and a kind farewell message.
What should you include in a resignation email with notice period?
A resignation email with notice period should include the employee’s intention to resign, the notice period, the effective date of resignation, a thank you note to the employer, and an assurance of a smooth transition.
How long should a notice period be for a resignation email?
A standard notice period varies from one to three months depending on the employer and the position. However, the notice period should be agreed upon between the employer and employee may differ from company to company.
Can I work remotely during my notice period in a resignation email?
It depends on the company’s policy. Some companies allow employees to work remotely during their notice period, while others require their employees to work on-site until their last day of work. Check with your HR department before including your last day of work in the resignation email.
Should I attach any references or documents in the resignation email with notice period?
No, you should not attach any references or documents in the resignation email. However, you can mention any availability of such documents in your farewell message.
Can I withdraw my resignation after sending a resignation email with notice period?
Yes, you can withdraw your resignation if you change your mind during the notice period, but it depends on the company’s policies. It is best to communicate with your employer, explain your reasons and work together for a solution.
Cheers to a New Chapter!
And that’s it! I hope this resignation email sample with notice period has been helpful for you. Remember to keep it professional and positive when drafting your own resignation email. Always be courteous and grateful for the opportunity you had in the company. Thank you for reading and make sure to check back soon for more career tips. Take care and best of luck on your new endeavors!