Are you planning on resigning from your job but don’t know how to draft a resignation email to your manager? Say no more, friend! In this article, I’ll be sharing some resignation email samples that you can use as a template to write your own letter.
Resigning from a job can be daunting, especially when you have to inform your manager. However, sending a resignation email to your manager can be a professional and efficient way to do so. It’s important to make sure your tone is respectful, clear, and concise while expressing your gratitude for the opportunity to work with the company.
The good news is that there are a ton of examples available online that you can use as a guide, and adjust as per your specific circumstance. From short-and-sweet messages to elaborate emails outlining your reasons for leaving, every type of resignation email you need is ready to be had with just a quick search.
Now that you’ve stumbled upon this article, you no longer have to stress about how to resign gracefully. Keep scrolling to find some examples of resignation emails, and rest assured that you’ll be sending your resignation email with ease and confidence in no time.
The Best Structure for Resignation Email Sample to Manager
Resignation is always a tough decision to make. It takes a lot of courage and planning to resign from a job, especially when you have to communicate your decision to your manager. Writing a professional resignation email sample to manager is important as it not only reflects your professionalism, but also helps to maintain a healthy relationship with your manager and colleagues. Here is the best structure to follow when you write a resignation email to your manager.
Subject Line
The subject line of your email should be clear, concise, and to the point. It should include your name and the word ‘resignation’. For example, ‘Resignation – John Smith’.
Salutation and Opening Paragraph
Start your resignation email with a polite and professional salutation such as ‘Dear Manager’. In the opening paragraph, clearly state that you are resigning from your position and the date of your last day of work. You can also include your reason for leaving, but keep it brief and positive. You might say something like, ‘I am writing to inform you that I have decided to resign from my position as (position) effective (date). After careful consideration, I have decided to pursue other opportunities.’
Second Paragraph
In the second paragraph, you should express your gratitude towards your manager and the company for providing you with the opportunity to work with them. You can mention some of the positive experiences that you had while working with them. This paragraph should also include your willingness to help in the transition process. An example of this paragraph is, ‘I am grateful for the opportunities and experiences that I have had during my (number of years) years here. I appreciate the guidance and support that you and my colleagues have provided and I have learned a lot during my time here. I will do my best to ensure a smooth and efficient transition.’
Third Paragraph
In this paragraph, you can provide some details regarding your transition. You can mention about the ongoing projects and who will be taking over from you. You should convey your availability to offer assistance and provide a smooth transition. You might say something like, ‘I would like to assure you that I will complete all my current projects before leaving and will provide thorough documentation to facilitate the transition. (Name) will be taking over my responsibilities and I will do everything that is necessary to ensure a seamless transition. If there is any additional assistance that I can offer, please let me know.’
Closing Paragraph
Your closing paragraph should include a final thank you to your manager and colleagues for their help and support. You might say something like, ‘Once again, I would like to thank you and my colleagues for the support, guidance, and opportunities that I have received during my time here. I have enjoyed working with you all and will cherish the fruitful relationships that I have built. I wish you all the best for your future endeavors.’
Closing Salutation
Finally, end your resignation email with a polite and professional closing salutation such as, ‘Sincerely’ or ‘Best regards’ and sign off with your name.
In conclusion, writing a resignation email to your manager may not be an easy task, but by following the above structure, you can ensure that the transition is smooth and professional. Remember to be polite and positive throughout the email, even if you have had a difficult time at work. Resigning from a job is a part of career growth and the more professional you are in handling the resignation, the better your chances are of maintaining a good relationship with your current employer and colleagues.
7 Resignation Email Samples to Manager for Different Reasons
Resignation Email Sample Due to Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. My decision to leave is based on personal reasons that require my immediate attention. Despite this difficult decision, I am grateful for the valuable experience and skills I have garnered during my time with the company.
I would like to extend my sincere thanks to you and the entire team for their support and understanding during my tenure. I have enjoyed working with such a collaborative and cohesive group. I will do my best to ensure a smooth transition of my responsibilities over the coming weeks. Please let me know if you need any assistance during this time.
Thank you again for everything.
Best regards,
[Your Name]
Resignation Email Sample Due to Relocation
Dear [Manager’s Name],
I regretfully inform you that I am resigning from my position as [Job Title] at [Company Name] effective [Date]. My family and I will be relocating to [City, State] next month, which will make it impossible for me to continue in my current role.
I am grateful to have had the opportunity to work with such an amazing team and learn from a supportive group. The experience and skills I have gained during my time at [Company Name] will undoubtedly aid me in future opportunities.
Please let me know how I can help make the transition as smooth as possible before my departure. I’d be more than happy to assist in any way I can.
Thank you for everything.
Sincerely,
[Your Name]
Resignation Email Sample Due to Health Reasons
Dear [Manager’s Name],
It is with great sadness that I tender my resignation as [Job Title] at [Company Name], effective [Date]. My decision is based on my recent health diagnosis and the need to focus on my recovery. I appreciate everything that you and the team have done on my behalf while I have been at [Company Name]. The support I have received has meant the world to me.
It has been an honor to work with such a dedicated and professional team. The experience and knowledge I have been able to acquire will surely stay with me throughout my professional career.
Thank you for your guidance, support, and the valuable experiences I have gained during my tenure at [Company Name]. I will make the transition process as smooth as possible and will ensure that my responsibilities are effectively addressed before my departure.
Best regards,
[Your Name]
Resignation Email Sample Due to Career Change
Dear [Manager’s Name],
I am writing to inform you of my resignation from my current position as [Job Title] effective [Date]. Since my time at [Company Name], I have had an incredible journey, and I am grateful for the opportunities that this company has granted me. The decision to leave was a hard one to make, but after much contemplation, I have decided to pursue a different career path.
My time here has been a great learning experience, and for that, I would like to thank you and the rest of the team here at [Company Name]. I have had an excellent chance to grow and develop my skills, both personally and professionally. It would be my pleasure to help in any way I can to make the transition process smooth.
Thank you for everything.
Sincerely,
[Your Name]
Resignation Email Sample Due to Another Job Offer
Dear [Manager’s Name],
I am writing to submit my resignation from my position as [Job Title] with [Company Name], effective [Date]. After much consideration and reflection, I have decided to accept another job offer that aligns better with my personal and professional goals.
My time at [Company Name] has been a time of great learning, and I am appreciative of the opportunities afforded to me by your organization. Please know that I will do everything I can to aid in the transition process and ensure a smooth handover of all my responsibilities before my departure.
Thank you once again for everything.
Best regards,
[Your Name]
Resignation Email Sample Due to Shift in Company Values
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. I have concluded that the company’s values and culture are not aligned with my own, and I think it is best to step down to pursue other opportunities.
While I have enjoyed my time here and appreciate the opportunities I have been given by the organization, I feel that these changes are necessary to move in my career. I will do my best to ensure an efficient and seamless transition of my responsibilities over the coming weeks.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Resignation Email Sample Due to Retirement
Dear [Manager’s Name],
I have enjoyed my time as [Job Title] at [Company Name], but it is with mixed emotions that I submit my resignation, effective [Date]. I have decided to retire after serving the company for several years. I have appreciated the organization’s support throughout my tenure, and I am proud to have been part of such a dedicated and talented team.
I am happy to assist in the transition process as needed and will do my best to ensure that the team is prepared for my departure. Thank you for allowing me to be a part of such a fantastic and supportive work environment.
Best regards,
[Your Name]
Resignation Email – Tips for Writing to Your Manager
Resigning from a job can be a tough decision, but writing a resignation email to your manager can be even tougher. However, there are a few tips that can help you when writing this email, helping you to maintain a professional and courteous manner in your correspondence.
Here are a few tips to help you craft a great resignation email:
- Use a professional tone – Even though you may be leaving the company, it’s important to maintain a professional tone throughout your correspondence. Avoid any negative comments or language and remain objective and courteous in all your communication.
- Be clear and concise – When drafting your resignation email, make sure that you are clear and concise in your writing. Provide a brief explanation of why you are leaving and when you plan to go. You don’t need to go into too much detail, but keep it brief and to the point.
- Express gratitude – Show appreciation for the opportunity you have had to work for the company, express gratitude for any education, training, or experience you have obtained during your employment, and for any support or guidance your manager has given you.
- Provide ample notice period – It’s important to provide your manager with ample notice period, especially if your role is critical or if you are leaving during a busy period. The standard notice period is two weeks. However, depending on your role, you may need to give more notice.
- Offer to help with the transition – To make your resignation process smoother, offer help to your manager in transitioning your responsibilities to your successor. This can help ease the workload of your colleagues and show that you are still committed to the company.
- Thank them in advance – It’s important to thank your manager in advance for their understanding during this time of transition and their support throughout your tenure. This shows that you are grateful for the experience you have had, and leaves the door open for future opportunities.
Remember that resigning from a job can be a sensitive issue. However, by following these tips, you can ensure that your resignation email is professional, courteous and open the doors to new opportunities for your future career.
Resignation Email Sample To Manager FAQs
What should I include in my resignation email?
You should include your last day of work, a brief explanation for your resignation, and a thank you message for the opportunities and experiences you had during your time at the company.
When should I send my resignation email to my manager?
You should send your resignation email to your manager as soon as possible after finalizing your decision to resign. Two weeks’ notice is a common practice, but your contract may specify a longer notice period.
Should I provide details of why I’m resigning?
You can provide a brief explanation for your resignation, but it is not necessary to go into detail. Keep it professional and polite in case you need a reference in the future from your employer.
Can I request a recommendation letter in my resignation email?
You can request a recommendation letter from your manager in your resignation email, but it is better to ask in person or in a separate email after your resignation is accepted.
How should I address my manager in my resignation email?
You should address your manager respectfully and professionally. Start with “Dear” followed by their name, or use “Hello” if that is a more common greeting in your workplace.
Do I need to explain my resignation to my colleagues?
You don’t need to explain your resignation to colleagues in your resignation email. You can simply state that you are resigning and express your appreciation for your time at the company.
What should I do if my manager asks me to stay?
If your manager asks you to reconsider your resignation, take the time to listen and ask for their reasons. If you decide to stay, make sure to give a proper notice period to your employer and follow up on any commitments made to you.
Should I copy others on my resignation email?
It is not necessary to copy others on your resignation email, but if you have coworkers or team members that you’ve worked closely with, you may want to send them a separate email to let them know personally.
Thanks for Reading!
That was our take on resignation email samples to your manager. We hope it was helpful and informative. Remember, resigning from your job can be a difficult decision, but it’s important to leave on good terms. Writing a professional resignation email to your manager is one step towards achieving that. Don’t hesitate to come back to our website for tips and advice on work-related topics. Thanks again for reading!