Are you in a situation where you need to resign from your job, but you’re not sure how to do it without burning bridges? Introducing the Polite Resignation Letter Template – the solution to your problem. With this handy tool, you can easily draft a professional and courteous resignation letter that will leave a positive impression on your employer.
Gone are the days where resigning from a job meant a formal letter that followed strict rules of grammar and etiquette. Nowadays, employers appreciate honesty and respect in a more casual tone. Therefore, our Polite Resignation Letter Template is suitable for all workplaces, regardless of the industry and job position.
The best part is that you don’t need to start from scratch. We have compiled several examples of resignation letters that you can edit as needed to fit your specific situation. With our template, you can express gratitude for your time with the company and leave on good terms.
Don’t let the fear of confrontation hold you back from resigning from a job that no longer serves you. Download our Polite Resignation Letter Template today and make your exit with grace.
The Best Structure for Polite Resignation Letter Template
If you have decided to move on to other career opportunities or personal growth, it is important to leave your current employer on good terms. One of the best ways to do this is through a polite resignation letter. Here is the best structure for a resignation letter template that balances professionalism and courtesy.
1. Introduction
Start your letter by addressing your employer or immediate supervisor, and state that you would like to inform them of your intention to resign from your current position. Express gratitude for the opportunity to work with the company and mention highlights of your time there, like skills you gained or people you met.
2. Body
In the body of the letter, provide some explanation for why you have decided to leave the company. Keep your tone positive and avoid being negative or critical towards your employer or coworkers. Explain that the decision to leave is personal and not a reflection on the company or its management. You can also offer to help with the transition, whether it’s offering to train your replacement or finish outstanding projects.
3. Closing
End your letter on a positive note, expressing appreciation for your time at the company and any support or encouragement you’ve received from your colleagues. Offer to help with any necessary tasks to ensure a smooth departure. Finally, provide your contact information so that your employer can reach you if necessary.
In conclusion, a well-written and polite resignation letter can help you maintain a positive relationship with your employer, which can be beneficial for future reference checks or networking opportunities. Use the above structure to ensure that your resignation letter is professional, clear, and respectful.
Polite Resignation Letter Templates
Resignation Letter Template – Moving to Another City
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to formally inform you that I have decided to resign from my position as [Your Job Title] here at [Company Name].
I have recently received an opportunity to move to [City Name] and, after much consideration, I have decided to take it. As much as I have enjoyed working here at [Company Name], I believe this is the best decision for me and my family at this time.
Thank you for the opportunity to work with such a great team and for providing me with valuable experience that I will carry with me in my future endeavors.
Sincerely,
[Your Name]
Resignation Letter Template – Pursuing Further Education
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to inform you that I have decided to resign from my position as [Your Job Title] here at [Company Name].
After much consideration, I have decided to pursue further education in [Field of Study]. Unfortunately, this means that continuing my work here at [Company Name] will not be possible at this time.
It has been a privilege to be a part of such a great team and to gain valuable experience that will undoubtedly be useful throughout my career. Thank you for everything that you and the rest of the team at [Company Name] have done for me in my role here.
Best regards,
[Your Name]
Resignation Letter Template – Personal Reasons
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to formally inform you that I have decided to resign from my position as [Your Job Title] here at [Company Name].
Unfortunately, personal circumstances have arisen that require my full attention and will not allow me to continue working here at [Company Name]. I want to thank you and the rest of the team for the amazing opportunity of working here and the support provided by everyone during my time here.
It has been a pleasure working alongside such talented individuals, and I am incredibly grateful for the invaluable experience gained throughout my time here.
Sincerely,
[Your Name]
Resignation Letter Template – Unfulfilling Job
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to inform you that I have decided to resign from my position as [Your Job Title] here at [Company Name].
After much consideration, I have realized that my skills and strengths do not align with my current role, and I feel that pursuing other opportunities elsewhere would be more beneficial to my professional and personal growth.
Thank you for providing me with the opportunity to contribute to the team and for the support provided during my tenure here.
Best wishes,
[Your Name]
Resignation Letter Template – Better Offer
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to formally inform you that I have decided to resign from my position as [Your Job Title] here at [Company Name].
After thoughtful consideration, I have decided to accept a better offer that I feel more closely aligns with my professional goals and values. It saddens me to leave such an outstanding team, and I want to extend my sincerest gratitude to all those who have contributed to my growth and development.
Thank you again for your time, support, and guidance throughout my tenure at [Company Name].
Sincerely,
[Your Name]
Resignation Letter Template – Medical Reasons
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to notify you that due to medical reasons, I have decided to resign from my position as [Your Job Title] here at [Company Name].
I would like to express my gratitude for the incredible opportunity to learn and grow with this organization. Working here has been an experience I will always cherish, and I’m thankful to have had the privilege to work with such amazing colleagues. Unfortunately, due to the nature of my condition, I cannot continue working at [Company Name].
Thank you for your understanding during this difficult time.
Best regards,
[Your Name]
Resignation Letter Template – Retirement
Dear [Manager’s Name],
I hope this letter finds you in good health. I am writing to inform you of my retirement from my position as [Your Job Title] here at [Company Name].
It has been an immense honor and privilege to work with such an incredible team of professionals throughout my tenure here. However, the time has come for me to bid farewell and explore new journeys in my life. The experiences, growth, and achievements I’ve gained while working for [Company Name] have been immeasurable, and I am extremely grateful for the time I’ve spent with the organization.
Thank you again for the opportunities and support throughout my career here.
Sincerely,
[Your Name]
Polite Resignation Letter Tips
If you have chosen to resign from your job, it is important to do so professionally and respectfully. Writing a polite resignation letter is one of the best ways to ensure that your exit is smooth and that you maintain a positive relationship with your employer even after you leave. Here are a few tips to help you write a polite resignation letter:
- Be clear and straightforward: Start your letter by clearly stating your intention to resign. Avoid being vague or ambiguous, and instead, be direct and to the point.
- Express gratitude: Expressing gratitude towards your employer for the opportunities and experiences you’ve had while working in the company can go a long way in building a positive relationship. Avoid using your resignation letter to criticize the company or your colleagues. Instead, focus on the positive experiences you’ve had while with the company.
- Offer to help the transition: In your resignation letter, consider offering to help your employer with the transition. This may involve training a new employee or perhaps even delaying your departure for a short time to help with the transition.
- Provide ample notice: Ensure you provide an ample notice period while resigning. Generally, two weeks is the standard notice period. However, depending on the role and the company, you may need to give more notice.
- Offer to remain available: If possible, offer to remain available to your employer even after you leave the company. Your knowledge and expertise may be valuable, and it is always good to maintain a positive relationship with your former employer.
Writing a polite resignation letter not only reflects your professionalism. It can also pave the way to re-enter the company in future if need be. The above tips are essential to making sure your resignation does not damage your reputation and maintains good relationship with your ex-employer.
Polite Resignation Letter Template FAQs
What is a Polite Resignation Letter Template?
A Polite Resignation Letter Template is a document that outlines how to quit your job in a professional manner. It is used to inform your employer of your intention to leave and make a graceful exit from your job.
Why should I use a Polite Resignation Letter Template?
Using a Polite Resignation Letter Template ensures that you leave your job on good terms and maintain a positive relationship with your employer, which is essential for your future career growth. Moreover, it helps you maintain your dignity and professionalism during the resignation process.
What should a Polite Resignation Letter Template include?
The Polite Resignation Letter Template should include your reason for leaving, your last working date, and other essential details like your contact information, the name of your supervisor, and your signature. Additionally, you can thank your employer for the opportunities offered and express your gratitude for the experience gained during your tenure.
When should I hand in my Polite Resignation Letter?
You should hand in your Polite Resignation Letter as soon as you decide to resign from your job. Ideally, you should give your employer at least two weeks’ notice before your last working day, which is the standard expectation in most organizations.
How do I write a Polite Resignation Letter?
You can write a Polite Resignation Letter by following a standard format that includes an introduction, body, closing, and signature. In the introduction, state that you are resigning from your position, and in the body, include your reasons for leaving and other essential details. In the closing, express your gratitude and respect for your employer, and in the signature, include your contact information and your signature.
Can I resign by email or over the phone?
While you can resign over the phone or email, it is not recommended as it may seem unprofessional and disrespectful. It is best to resign in person with a Polite Resignation Letter, as this will allow you to maintain a positive relationship with your employer and leave a good impression.
What are the benefits of using a Polite Resignation Letter Template?
Using a Polite Resignation Letter Template ensures that you leave your job on good terms, maintain a positive relationship with your employer, and maintain your dignity and professionalism during the resignation process. Moreover, it helps you to communicate your intentions and other essential details in a clear, concise, and professional manner.
Say Goodbye the Right Way with Our Polite Resignation Letter Template
That’s all folks! Hopefully, we’ve helped you learn how to say goodbye to your boss and colleagues without burning any bridges. Remember, leaving your job is not the end of the world, but rather an opportunity to grow and explore new horizons. Before you go, make sure to download our free Polite Resignation Letter Template and customize it to fit your needs. Thank you for stopping by, and we hope to see you again soon for more career tips and advice!