Are you ready to move on from your current job but don’t know where to start with your letter of resignation? Look no further because we’ve got you covered with a handy Letter Of Resignation Template Email. With this template, all the guesswork is taken out of the equation and you can easily craft a professional and courteous resignation email that reflects your gratitude for the experience gained while working for your soon-to-be former employer.
Not only do we provide you with a template, but we also give you examples that you can use to guide you in editing and tailoring the wording to fit your specific situation. It’s as easy as filling in the blanks and pressing “send”.
Leaving a job is never an easy decision, but with the right letter of resignation, you can make this transition as smooth as possible for all parties involved. So, go ahead and download our Letter Of Resignation Template Email now and take the first step towards seizing your next career opportunity.
The Best Structure for a Letter of Resignation Template Email
If you’re contemplating leaving your current job, one of the most essential steps you need to take is to write a letter of resignation. Depending on the circumstances, it might be adequate to compose a simple and straightforward resignation letter. However, if you wish to maintain a professional relationship with your current employer, it is critical that you create a more detailed and well-organized letter of resignation template email. Here are some helpful tips on how to structure your letter of resignation:
1. Start with a clear and concise opening:
To begin, start by stating resignation and make it clear that you plan to leave. The opening paragraph should contain basic information such as the name of the company, your job title, and the date of your resignation. You may also want to include the reason for leaving in this paragraph if appropriate.
2. Express gratitude towards your employer:
In the succeeding paragraph, it’s advisable that you thank your employer for the opportunity to work with the company, express gratitude for their support and understanding and mention how the work you have done together has contributed to your professional growth.
3. Provide your end date:
In the next paragraph, specify the exact date of your resignation and state that you intend to work as efficiently as possible throughout your notice period.
4. Offer assistance during the transition period:
Then, show your willingness to assist with the transition process as much as possible. You may offer help in looking for your replacement or training your replacement to guarantee a smooth handover of your obligations.
5. Sign off:
In the final paragraph of your letter, use a polite tone and wish your current employer the best in their future endeavors. Close with your signature and your preferred method of being in touch with them after leaving the company.
In summary, your letter of resignation template email should be clear, straightforward, and well-organized. Express gratitude towards your employer, offer assistance during the transition, and state your goodbye politely. This structure ensures that you leave your current employer on a positive note and maintain a professional relationship with them in the future.
Seven Sample Letter of Resignation Templates for Different Reasons
Resignation Letter Template – Career Advancement
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name], effective [Date]. I have recently been offered a new career opportunity that will allow me to further advance my skills and achieve my professional goals.
It has been an absolute pleasure working for [Company Name], and I am grateful for the opportunities provided to me during my tenure here. I have learned a great deal from working with such a dedicated and supportive team.
Please let me know how I can assist in the transition process. I am willing to help train my replacement and ensure a smooth handover of my responsibilities. Thank you again for the valuable experience and support.
Best regards,
[Your Name]
Resignation Letter Template – Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I must inform you of my resignation from my position as [Job Title] at [Company Name], effective [Date]. The reason for my departure is due to unforeseen personal circumstances that require my immediate attention.
I have truly enjoyed working with my colleagues and appreciate the opportunities and support I have received during my time at [Company Name]. I value the relationships and friendships I have built during my tenure and will cherish the memories and experiences.
Please let me know how I can assist in the transition process to ensure a smooth handover of my responsibilities. Thank you again for the support and understanding during this difficult time.
Sincerely,
[Your Name]
Resignation Letter Template – Health Reasons
Dear [Manager’s Name],
It is with great regret that I am submitting my resignation as [Job Title] at [Company Name], effective [Date]. My decision is based on the advice of my healthcare provider, who has recommended that I take an extended leave of absence to focus on my health and well-being.
I have greatly enjoyed working at [Company Name] and appreciate the opportunities and support I have received during my tenure. I want to thank you and the entire team for the positive and rewarding experience I have had while working here.
I am committed to ensuring a smooth transition, and I will do everything possible to assist with the handover of my responsibilities. Please let me know how I can help make this process as seamless as possible. Once again, thank you for the opportunities and support.
With gratitude,
[Your Name]
Resignation Letter Template – Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name], effective [Date]. The reason for my resignation is due to my recent relocation to [New City] as I need to be closer to my family.
Working with the team at [Company Name] has been a wonderful and rewarding experience, one that I will truly miss. I am grateful for the valuable experience, knowledge, and skills that I have gained during my tenure here.
Thank you for your understanding and support during this transition period. I will make sure that my resignation is as smooth and seamless as possible by providing adequate support to my colleagues and ensuring a smooth handover of my responsibilities.
Thank you for your understanding and support.
Best regards,
[Your Name]
Resignation Letter Template – Better Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am submitting my resignation as [Job Title] at [Company Name], effective [Date]. Although I have greatly enjoyed my time at [Company Name], I have been given a unique opportunity with another company that I could not pass up.
It has been a sincere pleasure working with all of you at [Company Name], and I want to personally thank you for your support and guidance during my tenure. The knowledge and skills I have gained while working here have undoubtedly helped shape me as a professional.
Please let me know how I can assist in the transition process to ensure a seamless handover of my responsibilities. I remain committed to completing my outstanding tasks and assignments as we make this transition as smooth as possible.
Thank you again for everything, and I am excited to see what the future holds for all of us.
Best regards,
[Your Name]
Resignation Letter Template – Returning to School
Dear [Manager’s Name],
It is with regret that I submit my resignation as [Job Title] at [Company Name], effective [Date]. I have decided to return to school to further my education and pursue a new career path.
I want to take this opportunity to express my gratitude to you and the entire team at [Company Name] for your support, encouragement, and guidance during my tenure. I am proud of what we have accomplished together and will keep the memories and experiences gained from this role for a lifetime.
Please let me know how I can assist in the transition process to ensure a seamless handover of my responsibilities. Again, thank you for everything.
Sincerely,
[Your Name]
Resignation Letter Template – Retirement
Dear [Manager’s Name],
It is with mixed emotions that I must inform you of my intention to retire from my position as [Job Title] at [Company Name], effective [Date]. Although my decision to retire was not an easy one, I am looking forward to this next chapter in my life.
I want to extend my deepest gratitude to you and the entire team at [Company Name] for the incredible support and guidance throughout my tenure. I have cherished the time spent with all of you and am proud of everything we have accomplished together.
Thank you for the opportunities and experiences gained while working here. I am committed to ensuring a seamless handover of my responsibilities and providing adequate support during this transition. Please let me know how I can be of assistance.
With immense gratitude and appreciation,
[Your Name]
Tips for Writing a Letter of Resignation Template Email
When it’s time to resign from your job, it’s important to do so professionally and with grace. Writing a letter of resignation template email can be challenging, but with these tips, you can craft a thoughtful and effective message.
Be Clear and Concise
Your resignation letter should clearly state that you are leaving your job and when your last day will be. Be sure to include a specific date, so that your employer can plan for your departure accordingly. Keep your message concise, and avoid providing too much detail or emotion – this is not the place for grievances or complaints.
Express Gratitude
Expressing gratitude is an important aspect of writing a resignation letter. Take the time to thank your employer for the opportunities you have had while working there, and for the support and guidance you have received from your colleagues. This will leave a positive impression and help maintain good relationships as you move on to your next role.
Offer Assistance
If possible, offer to assist your employer with the transition process. Let them know that you are willing to help with the training of a new employee, or to provide assistance with any outstanding projects or tasks. This will show that you are committed to leaving your position in a responsible and professional manner.
Proofread and Edit
Before sending your resignation letter, take the time to proofread and edit for spelling and grammar errors, clarity, and tone. Be sure to read your message out loud to ensure that it sounds professional and respectful. Remember – this letter will be kept on file and may be seen by future employers, so it’s important to make a good impression.
Notify Key Individuals Personally
While a resignation letter is an important step in the resignation process, it’s also important to notify key individuals personally. This includes your boss, colleagues, and anyone else you work closely with. Schedule a meeting to discuss your intentions and to thank them in person for the opportunities you’ve had while working with them.
By following these tips, you can write a thoughtful, professional, and effective letter of resignation template email that will set a positive tone as you move on to your next adventure.
FAQs related to Letter Of Resignation Template Email
What is a letter of resignation?
A letter of resignation is a formal document used by an employee to announce their intention to leave a job and its related responsibilities behind. It is a professional courtesy to let the employer know ahead of time that the employee is leaving the company, and it sets up the terms for how the employee’s final pay and any benefits will be handled.
What is a letter of resignation template email?
A letter of resignation template email is a pre-written email that can be used by an employee to inform their employer of their intent to resign from their role. It typically includes standard language that covers the necessary information required in a resignation letter, such as the employee’s name, date of resignation, and reason for leaving.
What should be included in a letter of resignation template email?
A letter of resignation template email should include the employee’s name, contact information, the date of the resignation, a clear statement of intent to resign, the reason for resigning (if desired), final work plans, and a statement of gratitude and appreciation.
How do I format a letter of resignation template email?
A letter of resignation template email should be formatted professionally, with proper spelling and grammar. The tone should be polite and professional, expressing gratitude, and offering to help in the transition process as needed. Keep it short, sweet, and simple.
What’s the difference between a letter of resignation email and a letter of resignation?
A letter of resignation email is a quicker and more informal option than a formal letter of resignation. Typing an email is easier than handwriting a letter, and it can speed up the resignation process.
When should I send a letter of resignation email?
You should send a letter of resignation email to your employer as soon as possible once you have confirmed that you will be leaving your role. Two weeks’ notice is common, but it may vary depending on your employment agreement.
Can I change my mind after submitting a letter of resignation email?
It may be possible to retract a letter of resignation email if you change your mind, but it is not guaranteed. Speak to your employer or HR department immediately if you have any second thoughts.
Do I need to include a notice period in my letter of resignation template email?
It is professional to include a notice period in your resignation letter or email. Two weeks is standard, but it may vary depending on your length of employment or the terms of your contract. Refer to your employment agreement for guidance on how much notice you are required to provide.
Thanks for stopping by!
I hope you found this article on the Letter of Resignation Template Email helpful, and that it made your life a little easier. Remember, resigning from a position is a big decision and can sometimes be emotional. It’s important to follow the proper protocol and use a professional tone in your resignation letter. Make sure to proofread and edit it before sending it out.
And if you ever need more advice or tips on navigating the professional world, don’t hesitate to stop by again. We’ll be here to help!