Are you about to leave your current job? Have you thought about writing a last day of employment letter to your employer? This letter is a professional way of saying goodbye and expressing gratitude for your time at the company. It’s also a means of communicating vital information such as contact details and specific tasks that need to be completed before you leave. To help you get started, we’ve provided some sample letters for your reference. Feel free to use them as a template or customize them to suit your needs. With our samples, you can be sure that your last day of employment letter will leave a lasting impression on your employer.
The Best Structure for a Last Day of Employment Letter Sample
So, you’ve decided to part ways with your current employer and it’s time to write a last day of employment letter. This letter serves as a formal document to notify your employer of your intention to leave the company. It is important to leave on a positive note and maintain professionalism in your communication. Here’s a breakdown of the best structure for a last day of employment letter sample.
First, start with a clear and concise opening statement. State your intention to leave the company and include the date of your last day of work. This information should be located at the beginning of the letter to ensure that your employer can easily understand what the letter is about.
Next, express your gratitude. A little bit of appreciation can go a long way. Take the time to thank your employer for the opportunity to work for the company and to learn from them. You can also mention something specific that you appreciate about your time there.
In the following paragraph, provide a brief explanation of why you are leaving. Be honest without being negative or critical. Your tone should be polite and professional. It’s important to keep in mind that this letter will be filed in your employee record, so ensuring that it reflects well upon you is essential.
Furthermore, make sure to offer assistance during the transition. Provide your contact information and offer to assist with the handover of your responsibilities to your replacement if applicable. This gesture ensures that your employer knows that you value your time there and want to leave on a positive note.
Finally, close the letter with a statement of goodwill. Wish the company and your colleagues all the best and express your hope for a successful future. Maintain a professional tone throughout.
In conclusion, a well-structured last day of employment letter sample should contain a clear opening statement, expressions of gratitude, an explanation of why you are leaving, an offer of assistance during the transition, and a statement of goodwill. By keeping it professional and positive, you can ensure that you leave on good terms with your employer and colleagues.
7 Last Day of Employment Letter Samples for Different Reasons
Sample 1: Termination of Employment Due to Non-Performance
Dear [Employee Name],
As you are aware, we have been monitoring your performance closely for the past few months. Unfortunately, we have reached the difficult decision to terminate your employment with us due to non-performance.
We have attempted to work with you to improve your performance through coaching, feedback, and development opportunities, but unfortunately, we have not seen the progress we had hoped for.
This letter is to confirm that your last day of employment with us will be [Date]. We will provide you with all the necessary details regarding your final paycheck and any accrued benefits.
We wish you all the best in your future endeavors and hope that you will take this opportunity to reflect on your professional growth.
Sincerely,
[Your Name and Title]
Sample 2: Resignation of Employee
Dear [Employee Name],
We have received your resignation letter, and it is with great sadness that we accept it. We appreciate your contributions to our company and the work you have done during your time here.
Your last day of employment will be [Date], and we will ensure that you have all the necessary information regarding your final paycheck, unused vacation time, and any accrued benefits.
We wish you the very best in your future endeavors and hope that you will stay in touch with us as you move forward in your career.
Best regards,
[Your Name and Title]
Sample 3: End of Contract Employment
Dear [Employee Name],
Thank you for your hard work and dedication during your time as a contract employee with our company. Your contract is now coming to an end, and we would like to take this opportunity to thank you for your contributions to our team.
Your last day of employment with us will be [Date], and we will ensure that you receive all the necessary information regarding your final paycheck and any accrued benefits.
We would also like to express our interest in working with you again in the future if the opportunity arises. Please do not hesitate to reach out if you are interested in discussing future contracts or if you need any assistance as you move forward in your career.
Sincerely,
[Your Name and Title]
Sample 4: Retirement of Employee
Dear [Employee Name],
We received your retirement notice with mixed emotions. On one hand, we are happy for you and the new chapter in your life, but on the other hand, we are sad to see you go.
Your contributions to our company over the years have been invaluable, and we cannot begin to express our gratitude. You will be greatly missed by us and your colleagues.
Your last day of employment will be [Date], and we will ensure that you receive all the necessary information regarding your final paycheck, unused vacation time, and any accrued benefits.
We wish you the very best in this new journey ahead of you and hope that you take some time to enjoy your retirement.
Warmest regards,
[Your Name and Title]
Sample 5: End of Temporary Employment
Dear [Employee Name],
Thank you for your contributions during your time as a temporary employee with us. We appreciated your hard work and positive attitude throughout your time here.
As your assignment is now coming to an end, we would like to inform you that your last day of employment with us will be [Date]. We will ensure that you receive all the necessary information regarding your final paycheck and any accrued benefits.
We hope that you have found your experience with us valuable and that it has helped you in your career. If you find yourself in search of future temporary employment, please do not hesitate to reach out. We would be happy to provide you with a reference or discuss future opportunities.
Best regards,
[Your Name and Title]
Sample 6: Termination of Employment Due to Financial Constraint
Dear [Employee Name],
It is with great regret that we inform you of our decision to terminate your employment with us due to financial constraints experienced by our company.
As a valued member of our team, we appreciate the hard work and dedication you have shown during your time here. However, we must make difficult decisions to meet the challenges that our company is facing.
Your last day of employment with us will be [Date], and we will ensure that you receive all the necessary information regarding your final paycheck and any accrued benefits.
We understand that this news may be difficult for you, and we apologize for the inconvenience caused. Please know that we have the highest regard for you and the contributions you have made to our company.
Sincerely,
[Your Name and Title]
Sample 7: End of Probationary Period
Dear [Employee Name],
We are pleased to inform you that the probationary period of your employment has come to an end. Congratulations on successfully completing this phase of your employment with us.
We have been impressed with your work ethic, dedication, and the progress you have made during your probationary period. The hard work you have shown in the past few months is a true reflection of your commitment to our company, and we are delighted to have you as a part of our team.
We are confident that you will continue to make valuable contributions to our team. Your employment with us continues, and you can expect to receive all the necessary details regarding your continued employment with us in the coming days.
Best regards,
[Your Name and Title]
Tips for Writing the Last Day of Employment Letter
If you have decided to leave your current job, it’s important to hand in your resignation letter. In this letter, you must inform your employer that you want to leave and state the date of your last day on the job. Here are some tips to help you write the last day of employment letter:
- Keep it professional: Although you may be leaving your job due to negative reasons, it’s essential to maintain a professional tone in your letter.
- Be clear and concise: Your letter should clearly state that you are resigning and when your last day on the job will be. It’s important to be concise so that your employer won’t misinterpret your intentions.
- Express gratitude: If you’ve enjoyed your job, it’s appropriate to express gratitude in your letter. You can thank your employer for the opportunities given to you or express appreciation for the support provided.
- Offer assistance: If possible, offer to help with the transition process. This can include training new employees, assisting with the handover of duties, or completing any final tasks before your last day.
- Provide contact details: Before ending your letter, provide your contact details so that your employer can get in touch with you if necessary.
Writing a last day of employment letter can be nerve-wracking, but these tips can help ensure that you leave a good impression with your employer as you say your goodbyes.
FAQs related to Last Day of Employment Letter Sample
What is a Last Day of Employment Letter?
A Last Day of Employment Letter is a formal document which is given to an employee who is leaving a company. It specifies the date and time at which the employee will officially end their employment with the company.
What should be included in a Last Day of Employment Letter?
A Last Day of Employment Letter should include the following details: The employee’s name and designation, The last date and time of employment, The company’s contact information, Details regarding any outstanding work or pending payments.
What is the purpose of a Last Day of Employment Letter?
The main purpose of a Last Day of Employment Letter is to inform the employee that their employment with the company is coming to an end. It is also used to inform the employee of any outstanding work or payments that need to be completed before their departure.
Do employers have to provide a Last Day of Employment Letter?
Yes, it is the responsibility of the employer to provide a Last Day of Employment Letter to the employee who is leaving the company. It is a legal document that serves as proof of the employee’s last working day and the terms of their departure.
Can an employee request for a Last Day of Employment Letter?
Yes, an employee can request for a Last Day of Employment Letter from their employer. It is advisable to do so in writing and to keep a copy of the request for your records.
How should a Last Day of Employment Letter be delivered?
A Last Day of Employment Letter can be delivered to the employee in person or via email. If it is being delivered by email, it should be sent from an official company email address.
Is it necessary to acknowledge receipt of a Last Day of Employment Letter?
It is not mandatory to acknowledge receipt of a Last Day of Employment Letter. However, it is a good practice to acknowledge receipt of the letter in writing to ensure that both parties are aware of the terms of the employee’s departure.
Sayonara and Good Luck to Your Next Endeavor!
Well, there you have it, folks! A sample last day of employment letter that you can use to bid your farewell to your colleagues and employer on your last day at work. We hope that this article has given you the inspiration and tools you need to write your own goodbye letter that reflects your personal style and sentiment. Now that you’re off to pursue the next chapter of your life, we want to wish you all the best and thank you for tuning in. Don’t forget to visit us again for more useful tips and information! Good luck and goodbye for now!