Are you feeling unsure about how to resign from your internship? Don’t worry – we’ve got you covered with our Internship Resignation Letter Template. This template provides you with examples that you can edit as needed to make sure your resignation is professional and effective. Saying goodbye to an internship can be a tough decision, but having a well-written resignation letter can make it easier for both you and your employer. So, take a deep breath, give our template a read, and feel confident in your decision to move on to new opportunities.
Best Structure for Internship Resignation Letter Template
When you have decided to resign from an internship position, it’s essential to compose an appropriate resignation letter to leave a positive impression and maintain a professional and cordial relationship with your employer. A well-structured resignation letter can help you achieve that goal.
The best structure for an internship resignation letter should follow a straightforward and simple format. It should contain the following elements in the order presented below:
Heading
The heading of your resignation letter should include essential details such as the date, your employer’s name, internship position title, your full name, and your contact information. You can also include a subject line that summarizes your reason for writing the letter.
Opening Paragraph
The opening paragraph of your resignation letter should express your appreciation, gratitude, and thankfulness to your employer for giving you an opportunity to intern at their organization. The opening paragraph should reflect a positive tone and show your admiration for the company’s culture, mission, and values. It is an excellent opportunity to create a good impression before you announce your resignation
Middle Paragraph
The middle paragraph of your resignation letter should be brief, straightforward, and to the point. It is the section where you announce that you are resigning from your internship position. You can also mention your last day of work and the reason for leaving, whether it is from a personal or academic perspective. Your tone should stay positive, and your message should be clear and concise
Closing Paragraph
The closing paragraph of your resignation letter should reiterate your appreciation for the internship experience and express your positive sentiments about the organization and future opportunities. It’s also an excellent place to offer assistance in finding your replacement to ensure a smooth transition and make yourself available to tie up any loose ends before your last day.
Closing Salutation
The closing salutation of your resignation letter should be professional and courteous. You can use phrases like ‘Sincerely’ or ‘Regards,’ followed by your signature, printed name, and your contact information.
Overall, a well-structured internship resignation letter is critical as it leaves a good impression on your employer and also serves as a professional courtesy. By following this simple structure, you can ensure that your resignation letter is well-thought-out, professional, and leaves a positive impression on your employer.
Internship Resignation Letter Templates for Different Reasons
Personal Reasons
Dear [Supervisor’s Name],
First and foremost, I would like to express my gratitude for the opportunity to complete my internship at your esteemed organization. It has been a great learning experience. Unfortunately, due to some personal issues, I need to resign from my position earlier than I had anticipated.
I hope you understand that this decision was not an easy one to make. I have truly enjoyed working with you and the team and have learned valuable skills during my time here. However, I must prioritize my personal situation at this time.
Thank you once again for everything. I apologize for any inconvenience my departure may cause, and I will do my best to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Health Issues
Dear [Supervisor’s Name],
I am writing to inform you that I must resign from my position as an intern at your organization due to health issues.
I have been struggling with [health condition] for some time now, and the demands of the internship have unfortunately exacerbated my symptoms. After discussions with my doctor, it is clear that I must prioritize my health and take some time to recover, which unfortunately means that I will not be able to continue with the internship.
I want to express my deepest appreciation for the opportunity to work alongside you and the team. I have learned so much during my time here, and I will carry the experience with me throughout my career.
Thank you again for your understanding. I will do my best to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Academic Pursuits
Dear [Supervisor’s Name],
I am writing to inform you that I must resign from my position as an intern at your organization due to ongoing academic pursuits.
As you are aware, I have been balancing my internship with my studies, and it has become clear to me that I need to dedicate more time and energy to my academic work. While I have deeply enjoyed my time working with you and the team, I must prioritize my education at this time.
I want to express my utmost appreciation for the opportunity to work at your esteemed organization. The skills and experience I have gained here have been invaluable, and I am grateful for all that I have learned.
I apologize for any inconvenience my departure may cause, and I will do my best to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Career Change
Dear [Supervisor’s Name],
It is with mixed emotions that I must inform you of my resignation from my position as an intern at your organization. I have recently received an offer to pursue a different career path that aligns more closely with my long-term goals.
Please know that this decision has not been an easy one to make. I have learned so much during my time here and have enjoyed working with you and the team immensely. However, I believe that this opportunity is too good to pass up, and I hope you can understand my decision.
I am incredibly grateful for the experience and guidance that you have provided me during my time here. I am confident that the skills and knowledge I have gained will serve me well in my new career path.
Thank you for your understanding. I will do my utmost to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Relocation
Dear [Supervisor’s Name],
It is with a heavy heart that I must resign from my position as an intern at your esteemed organization due to relocation. As you are aware, my family and I will be moving out of state, which unfortunately means that I will not be able to continue with the internship.
I want to express my deepest appreciation for the opportunity to work alongside you and the team. It has been a great learning experience, and I will miss working with such talented and dedicated individuals.
Please let me know how I can best support the transition process, and I will do my best to ensure that all necessary tasks are completed before my departure.
Thank you again for everything. I will cherish the experience and knowledge gained during my time here.
Sincerely,
[Your Name]
Schedule Conflicts
Dear [Supervisor’s Name],
It is with regret that I must resign from my position as an intern at your organization due to scheduling conflicts. As you are aware, I am also a [student/employee/other responsibility], and I have found it increasingly difficult to balance both commitments.
I want to express my deepest gratitude for the opportunity to work at your esteemed organization. I have learned so much and have truly valued the experience of working alongside such talented and dedicated individuals.
Please let me know how I can best support the transition process, and I will do my best to ensure that all necessary tasks are completed before my departure.
Thank you again for everything. It has been a pleasure to work with you and the team.
Sincerely,
[Your Name]
Dissatisfaction with Internship
Dear [Supervisor’s Name],
It is with a heavy heart that I must resign from my position as an intern at your organization. I have been struggling with feelings of dissatisfaction with the internship experience, and after much reflection, I have come to the conclusion that it is best for me to move on.
Please know that this decision was not an easy one to make. I have learned a great deal during my time here, and I am grateful for the experience. However, I believe that it is in both our interests for me to step down so that a replacement can be found who will be better suited to the position.
I want to express my sincere appreciation for the opportunity to work with you and the team. I wish you all the best for the future of the organization.
Sincerely,
[Your Name]
Tips for Writing an Internship Resignation Letter Template
Resigning from an internship can be a challenging experience, regardless of the reason for your departure. But, there are several guidelines to follow when crafting an Internship Resignation Letter to leave a positive impression and maintain connections in the professional world. Here are some tips to keep in mind when writing your Internship Resignation Letter Template.
- Be Professional: An Internship Resignation Letter should be formal in tone. Avoid using jokes or casual language. Your letter should reflect your professionalism and gratitude to your supervisor and company.
- State the Purpose: Clearly state in the first paragraph that you are resigning from your internship. Indicate the date in which you will be leaving and the reason for your departure.
- Express Gratitude: In the second paragraph, express gratitude for the opportunity you were given to work and learn from your supervisor and colleagues. Briefly highlight what you liked about the company and how you have grown professionally from the experience.
- Offer Assistance: If possible, offer assistance to ensure a smooth transition for the team you will be leaving. Suggest a replacement or offer to provide training to the person taking over your position.
- Provide Contact Information: Your final paragraph should provide your updated contact information. Indicate the best way to reach you in case the company needs assistance in the future.
- Be Timely: Submit your Internship Resignation Letter as soon as you have made the decision to leave. Provide at least two weeks’ notice to allow your managers to make the necessary adjustments without adversely affecting the team’s performance.
- Edit the Letter: Lastly, proofread your Internship Resignation Letter thoroughly before submitting. Double-check for grammatical errors, typos, and punctuation mistakes. A mistake-free letter signifies your professionalism and attention to detail.
In conclusion, leaving an internship does not have to be a daunting task. Ensuring your Internship Resignation Letter is professional, courteous, and timely will make it a positive experience. Your letter will serve as your final impression as an intern, so take your time, be thoughtful, and be appreciative of the opportunity you were given.
FAQs about Internship Resignation Letter Template
What is an Internship Resignation Letter?
It is a formal letter written by an intern to their supervisor or manager that informs them about their decision to leave the internship program earlier than planned.
Why do I need to write an Internship Resignation Letter?
It is a professional and ethical way to inform your employer and end the working relationship smoothly. Moreover, it helps you to maintain a good rapport with your employer for future references.
When should I submit my Internship Resignation Letter?
You should submit your resignation letter at least two weeks (14 days) before your last working day. It gives your employer enough time to find a replacement and avoids disruption in their work.
How should I format my Internship Resignation Letter?
Your resignation letter should have a clear subject line, introduction, main body, closing, and signature. Ensure that it is concise, polite and appreciate the opportunity given to you.
What should I include in my Internship Resignation Letter?
You should include the reason for your resignation, your last working day, offer to help in the transition, and express your gratitude for the experience gained during the internship.
Is it okay to email my Internship Resignation Letter?
It is okay to email your resignation letter if it is the appropriate mode of communication in your organization. However, ensure that you follow up with a printed copy and confirm that it was received and acknowledged.
What should I do after submitting my Internship Resignation Letter?
After submitting your resignation letter, ensure that you complete all your assigned tasks before your last working day. Avoid acting unprofessional or negligent during your remaining working days.
Can I request a recommendation letter after submitting my Internship Resignation Letter?
Yes, you can request a recommendation letter from your employer after submitting your resignation letter. However, it is advisable to ask for it in person or through a follow-up email and not in the resignation letter itself.
Thank You for Reading!
There you have it – an internship resignation letter template to guide you through the process of resigning from your internship. Remember to keep it professional and concise, and always have a conversation with your supervisor before sending the letter. We hope this template has helped you in some way, and please feel free to visit our website again for more tips and resources. Good luck with your future endeavors!