Are you an intern who just accepted a full-time job offer or is about to move on to the next opportunity in their career? If yes, it’s time for you to write an Intern Resignation Letter. Don’t panic if you’re unsure how to go about this, as I’ve got you covered.
In this article, I’ll be providing you with an Intern Resignation Letter Template that you can use to craft a professional and courteous resignation letter. With this template, you will be able to find numerous examples and edit them as needed according to your unique situation.
Resigning from your internship can be a challenging and daunting task, but it’s important to do it right. The Intern Resignation Letter is your chance to thank your employer and colleagues for the opportunity, express gratitude for the experience gained, and provide them with feedback on how your time at the company has impacted your professional growth.
So, if you’re ready to move on, let’s get started on your Intern Resignation Letter Template that will make the process much easier for you!
The Best Structure for an Intern Resignation Letter Template
Are you an intern who needs to resign from your position? Writing a resignation letter can seem daunting, but following a clear structure can help make the process easier. Here are the best steps to include in your intern resignation letter template.
Opening Paragraph: Begin your resignation letter by stating that you are resigning from your position as an intern. This should be followed by the date of your last day of work. Keep this paragraph brief and to the point.
Reason for Resigning: In the second paragraph, briefly explain the reason why you are resigning. This could include finishing your degree, accepting another job offer, or personal reasons. It’s important to keep this section professional and avoid any negative language about your employer or colleagues.
Gratitude: In the third paragraph, express your gratitude to your employer for the opportunity to intern at their company. Highlight any skills or knowledge you’ve gained during your time at the company and how they will benefit you in the future. This will help leave a positive impression and maintain a good relationship with the company.
Offer to Help: In the fourth paragraph, offer to help with the transition process. This could include training your replacement, completing any outstanding tasks, or providing contact information for future questions. This shows that you are willing to assist in any way to ensure a smooth transition for the company.
Closing: In the final paragraph, thank your employer again for the opportunity and briefly restate your last day of work. End the letter with a professional closing such as “Sincerely” or “Best Regards” followed by your name.
In conclusion, following a clear structure for your intern resignation letter can help make the process easier. Remember to keep your tone professional and express gratitude for the opportunity. By following these steps, you can resign from your position with grace and professionalism.
7 Sample Intern Resignation Letter Templates
Sample 1: Intern Resignation Letter due to Personal Reasons
Dear [Manager’s Name],
I am writing to submit my resignation letter as an intern at [Company Name]. Unfortunately, I am facing some personal issues that require my immediate attention, and I will not be able to continue my internship with your organization. I appreciate the guidance and support offered during my time as an intern, and I am grateful for the opportunities provided to me.
It is with a heavy heart that I must resign from my internship. I apologize for any inconvenience this may cause to the team, and I will do everything I can to make the transition process as smooth as possible. Please let me know how I can assist in this regard.
Thank you again for the chance to be part of the [Company Name] team. I will always remember my experience as an intern with your organization.
Best regards,
[Your Name]
Sample 2: Intern Resignation Letter due to Health Reasons
Dear [Manager’s Name],
It is with regret that I inform you of my resignation as an intern at [Company Name]. I apologize for any inconvenience my decision may cause to the team. Unfortunately, I have been diagnosed with a medical condition that requires my immediate attention, and I can no longer continue my internship.
I am grateful for the opportunity presented to me and appreciate all the support and guidance offered throughout my time as an intern. It has been an honor to work with such a talented team, and I am sorry for any disruption my departure may cause.
I will do everything I can to ensure a smooth transition process for the team. Please let me know how I could be of assistance in this regard.
Thank you again for the opportunity to be a part of the [Company Name] team, and I hope to remain in touch with everyone.
Sincerely,
[Your Name]
Sample 3: Intern Resignation Letter due to Career Advancement
Dear [Manager’s Name],
I am writing to tender my resignation as an intern at [Company Name]. I have been presented with an exciting career advancement opportunity that aligns perfectly with my career objectives and passion. The chance is unmissable, and unfortunately, it will demand my full attention, meaning I can no longer continue in my current role.
I am grateful for everything I have learned and experienced as an intern at [Company Name]. The skills and knowledge learned will be invaluable to me in my future career. I appreciate all the guidance and support the team provided me with during my internship period. I will miss my colleagues and the environment, and I am sorry for any inconvenience my departure may cause.
Please let me know how I can be of assistance during this transition period.
Thank you again, and I hope to maintain a professional relationship with [Company Name].
Best regards,
[Your Name]
Sample 4: Intern Resignation Letter due to Unfavorable Working Conditions
Dear [Manager’s Name],
I am writing this letter to tender my resignation as an intern at [Company Name]. During my brief internship period, I have noticed several flaws and unfavorable working conditions that have affected my productivity levels negatively and hindered my career development.
It was not an easy decision for me to make, but I believe it is in my best interest to resign from my position. I appreciate all the opportunity and experience provided to me during my time as an intern. Nevertheless, I cannot continue to work in an environment that proves counterproductive to my growth.
Thank you for all the support and mentoring during my internship period. Please let me know how I can contribute to this transition process in any way.
Sincerely,
[Your Name]
Sample 5: Intern Resignation Letter due to Relocation
Dear [Manager’s Name],
I am writing this letter to tender my resignation as an intern at [Company Name]. I have recently secured permanent relocation to a different state, and I can no longer maintain my current position.
I have enjoyed my time as an intern, and I am grateful for all the opportunities and experience I have gained. I understand that my decision to resign may cause some inconvenience to the team, but I will do everything possible to ensure a smooth transition process. Please feel free to contact me whenever necessary, and I will be happy to offer any assistance.
Thank you once again for all the guidance and support provided me during my time at [Company Name].
Sincerely,
[Your Name]
Sample 6: Intern Resignation Letter due to Family Obligations
Dear [Manager’s Name],
I am writing to inform you of my resignation as an intern at [Company Name]. Due to unforeseen family obligations, I can no longer maintain my current position. I apologize for any inconvenience this may have caused to the team, and I will try to ensure a smooth transition process.
I have appreciated all the opportunity and mentoring provided during my time as an intern at [Company Name]. I appreciate the support, and I will miss the team dearly. Thank you, once again, for the chance to learn and grow under your guidance.
Please feel free to contact me anytime, and I’ll be happy to contribute where necessary during this transition period.
Sincerely,
[Your Name]
Sample 7: Intern Resignation Letter due to Completion of Internship Period
Dear [Manager’s Name],
I am writing to tender my resignation from my position as an intern at [Company Name]. As per the agreed internship duration, my time as an intern at your organization has come to an end.
I appreciate the opportunity presented me, and I would like to use this opportunity to express my gratitude for the significant experience and knowledge gained during my time as an intern. I will always cherish the memories and relationships fostered. The experience that I amassed has been an eye-opener into the professional world, and I am excited to further my career in the direction of my passion.
Thank you for the support, mentoring, and opportunity to work as an intern at [Company Name].
Best regards,
[Your Name]
Tips for Intern Resignation Letter Template
If you have decided to resign from your internship, it’s important to do it in a professional and respectful way. Here are some tips to follow when creating your intern resignation letter template:
- Start off with a straightforward and clear subject line that states your intention to resign from your internship.
- In your opening paragraph, thank your supervisors and colleagues for giving you the opportunity to work with them and learn from them. Express how much you have appreciated the experience.
- Be honest but keep it brief. In your next paragraph, explain the reason for your resignation. You don’t need to go into great detail, but be sure to provide a clear and concise explanation.
- Give your employer sufficient notice. As an intern, you may not be required to provide a lengthy notice period, but it’s still a good idea to give your employer at least two weeks’ notice so that they can make arrangements for your replacement.
- Offer to help in any way you can during the transition process. This shows that you are committed to making the transition as smooth as possible for your employer and your colleagues.
- End your letter on a positive note. Reiterate your appreciation for the experience and the skills you were able to develop during your internship. Mention that you are available for any follow-up questions or discussions.
- Proofread your letter carefully before you send it. Make sure there are no typographical or grammatical errors, and that your letter is easy to read and understand.
- Deliver your letter in person if possible, or if that’s not possible, send it via email. This ensures that your resignation is communicated promptly and professionally.
Remember that resigning from your internship is a professional decision, and it’s important to handle it in a mature and respectful way. Following these tips will help ensure that your resignation goes as smoothly as possible, and that you leave on good terms with your employer and colleagues.
Frequently Asked Questions about Intern Resignation Letter Template
What is an Intern Resignation Letter Template?
An Intern Resignation Letter Template is a pre-written letter that an intern can use to draft their resignation letter in a professional manner.
Why do I need an Intern Resignation Letter Template?
You need an Intern Resignation Letter Template because it helps you resign in a professional manner and maintain a positive relationship with your employer.
Can a supervisor or manager prevent me from resigning as an intern?
No, they cannot prevent you from resigning. It is your right to resign whenever you want, but you should provide a notice period to avoid leaving your employer in the lurch.
What should I include in an Intern Resignation Letter Template?
You should include your reason for resigning, the date of your resignation, a thanks for the learning opportunity, and a formal request to process your resignation as soon as possible.
Is it necessary to provide a reason for my resignation?
No, it is not necessary to provide a reason for your resignation. However, it is better to include a reason if you feel comfortable since it may help your employer improve their internship program.
How much notice should I give before resigning as an intern?
You should give at least two weeks’ notice before resigning as an intern. This gives your employer enough time to find a replacement and to smoothly transition the workload.
What tone should I use when writing an Intern Resignation Letter?
You should maintain a professional and courteous tone when writing an Intern Resignation Letter. Be thankful for the opportunities you received during the internship and avoid burning any bridges.
Can I resign via email or do I need to do it in person?
You can resign via email if you are unable to do it in person, but it is always better to resign in person to show your respect and gratitude towards the employer.
Thanks for Reading!
We hope that our intern resignation letter template has been helpful to you. As an intern, resigning from your position can be tough. But with this template, we hope that you feel more confident in crafting your own resignation letter. Remember, it’s important to maintain a positive and professional relationship with your employer even after you leave. We wish you the best of luck in your future endeavors. Make sure to visit our site again for more helpful tips and resources!