Are you considering writing a resignation letter in the UK, but unsure of how to include holiday entitlements? Look no further! In today’s article, we’ll be discussing Resignation Letter UK With Holiday, and how to appropriately include your holiday entitlements in your resignation letter. Not only that, but we’ll also provide some examples for you to reference and edit as needed. So sit back, relax, and let’s get started!
The Best Structure for Resignation Letter UK with Holiday
It is always a difficult decision to resign from a job, especially when you have been enjoying a good working relationship with your employer. However, circumstances can change, and you may be forced to leave your job for one reason or another. When writing a resignation letter in the UK with holiday, it is important to follow a clear structure to ensure that your message is conveyed effectively while maintaining a professional tone.
The first paragraph of your resignation letter should start with a clear statement of your intention to resign from your current position. The tone of this paragraph should be straightforward and professional, with no room for ambiguity or mixed signals. You should also make it clear that you will be using any remaining holiday entitlement before officially leaving the company.
In the second paragraph, it is important to express your appreciation for the opportunity to work for the company and the experience gained during your tenure. You should also mention any positive aspects of your job that have contributed to your professional development and express your gratitude for them.
The third paragraph should provide an explanation for your decision to resign. While it is not necessary to go into great detail, providing a brief explanation will help your employer understand your reasons for leaving. For example, you may be leaving to pursue further studies or to take up a new job opportunity.
Your fourth paragraph should address any outstanding issues, such as the handover of projects or the transfer of responsibilities. You should also express your willingness to assist in the smooth transition of your duties to your successor. This will show your employer that you are leaving on good terms and are committed to a professional exit.
Finally, the last paragraph should reiterate your appreciation for the opportunity to work with the company and express your gratitude to your employer for their support during your time with the company. You should also wish the company continued success in the future.
In conclusion, when writing a resignation letter in the UK with holiday, it is important to follow a clear structure to ensure that your message is conveyed effectively while maintaining a professional tone. The structure should include a clear statement of your intention to resign, an expression of appreciation for the opportunity to work for the company, a brief explanation for your decision to resign, and a willingness to assist in the smooth transition of your duties. By following this structure, you can ensure that your letter achieves its intended purpose while maintaining a positive relationship with your employer.
Seven Samples of UK Resignation Letters with Holiday
Sample 1: Personal Reasons
Dear [Manager’s Name],
I am writing to notify you of my resignation from [Company Name]. As per my contract, I am required to give [notice period] of notice before leaving the company. My last working day will be [date].
Unfortunately, due to personal reasons, I will need to take my remaining holiday entitlement before my leaving date. This means that I will be absent from work for [number of days] starting from [start date].
Thank you for your understanding, and I apologize for any inconvenience this may cause. I have been fortunate to work with such a talented and supportive team, and I appreciate the opportunities that this role has given to me.
Kind regards,
[Your Name]
Sample 2: Medical Reasons
Dear [Manager’s Name],
This letter serves as my formal resignation from [Company Name]. I have enjoyed working with my colleagues and value the experience and support that I have received while being employed here. However, due to my health condition, I am no longer able to meet the demands of my role as [job title].
I am aware that I have [notice period] of notice to provide, and my last working day will be on [date]. During this period, I would like to use my remaining holiday entitlement to focus on my health and seek appropriate medical attention as recommended by my physician. This means that I will be absent from work for [number of days] starting from [start date].
Thank you for the opportunities that this role has afforded me, and I appreciate your understanding of my situation.
Sincerely,
[Your Name]
Sample 3: Family Related Reasons
Dear [Manager’s Name],
It is with deep regret that I am formally submitting my resignation from [Company Name]. I have been fortunate to work with such a dedicated and talented team, and I have truly valued the experiences and knowledge gained through this role.
However, I am resigning due to reasons beyond my control. My family and I are relocating to [location] for personal reasons. Due to the sudden nature of this change, I would like to use my remaining vacation time before my last working day of [date]. This means that I will be absent from work for [number of days] starting from [start date].
Thank you for your understanding: I understand that my departure may cause inconvenience, and I apologize for any disruption this may cause. I will do everything possible to ensure a smooth transition during this period.
Respectfully,
[Your Name]
Sample 4: Pursuing Further Education
Dear [Manager’s Name],
It is with mixed feelings that I write to notify you of my resignation from [Company Name]. During the time that I’ve spent here, I have gained valuable experiences and friendships that will always be treasured. However, I am resigning to pursue further education in [course/clarity details].
I understand that I am required to provide [notice period] of notice before my exit, and my last working day will be on [date]. During this period, I would like to take my remaining holiday entitlement to prepare for the examinations that I anticipate will be undertaken. I will be absent from work for [number of days] starting from [start date].
Thanks for your outstanding cooperation and support, and I hope that we stay in touch in the future.
Sincerely,
[Your Name]
Sample 5: Relocation Reasons
Dear [Manager’s Name],
This letter serves as formal notification of my resignation from [Company Name]. I am resigning due to reasons beyond my control, as my family and I are relocating to [location]. It has been my pleasure to work with such a talented and supportive team at [Company Name], and I have learned a great deal while being employed here.
I am aware that I must provide [notice period] of notice before my departure. My last working day will be on [date], and during this time, I would like to take my remaining holiday entitlement. This means that I will be absent from work for [number of days] starting from [start date].
Thank you for your understanding, and I apologize for any inconvenience that my departure may cause. I truly appreciate the opportunities that this role has afforded me and would like to appreciate your cooperation and assistance. It would be my privilege to work with such a talented team in the future, and I hope that we stay in touch regularly.
With regards,
[Your Name]
Sample 6: New Opportunities
Dear [Manager’s Name],
It is regrettable for me to inform you that I am resigning from my position as [job title] from [Company Name]. I have gained a great deal of experience across various departments while being with this organization, and these assets have developed my professional set of skills.
Unfortunately, an opportunity has arisen elsewhere that closely aligns with my career objectives, and I would like to pursue it further. My final day of work will be on [date], and I am happy to provide my services during this notice period. I will use my remaining vacation time to prepare myself for this new opportunity and will be absent from work for [number of days] starting from [start date].
Thank you for the opportunities and support provided to me during my employment here, and I hope that we stay in touch in the future.
Sincerely,
[Your Name]
Sample 7: General Reasons
Dear [Manager’s Name],
I am writing to formally tender my resignation from [Company Name]. Over [years/months] of service, I have developed a strong level of commitment to my role and organization, and I am deeply saddened by my departure.
My last day of work will be on [date], and I will use this period to ensure a smooth transition for my replacement team, and all the necessary handover, and transition activities are completed. Also, I am applying for my remaining holiday entitlement, and I wish to be absent from work from [start date] to [end date].
Thank you for the demonstrated support, encouragement, and motivation provided to me during my tenure with this organization, and I hope that this network continues to serve us both. Please let me know how I can make this transition process smoother for the organization.
Yours Sincerely,
[Your Name]
Tips for Writing a Resignation Letter in the UK With Holiday Entitlement
Writing a resignation letter can be a tricky process, especially when you have outstanding holiday entitlement. Here are some tips to help you navigate this situation:
1. Check your contract
Before drafting your resignation letter, it’s important to check your employment contract to ensure you are aware of how much holiday you are entitled to and what your notice period is.
2. Include your holiday entitlement
Be sure to mention your holiday entitlement in your resignation letter. This could be the number of days’ holiday you have left to take or any pro-rata amount that is owed to you. You should also confirm whether you wish to take your remaining holiday entitlement before your employment ends, or if you are happy for this to be paid out to you.
3. Explain your reasons for leaving
In your resignation letter, you should provide a clear and professional explanation for why you are leaving. This could be for a new job, personal reasons, or a desire to pursue other opportunities. Providing a reasoned explanation will help your employer to understand your situation and may pave the way for a more positive exit interview.
4. Be concise and professional
Your resignation letter should be concise and to the point, while remaining professional and respectful. Avoid overly emotional or negative language, and be sure to express your gratitude for the opportunities and support you have received during your time with the company.
5. Discuss your notice period and handover
Your resignation letter should include details of your notice period and when you will be leaving. If you wish to take your remaining holiday entitlement during this time, be sure to mention this, along with any arrangements you have made for handing over your workload to other members of the team.
6. Provide your contact details
Finally, it’s important to provide your contact details in your resignation letter, so that your employer can get in touch with you if necessary. This could include your phone number, email address, or a forwarding mailing address if you are moving.
Remember, resigning from a job can be a difficult decision, but with a well-written resignation letter that takes your holiday entitlement into account, you can help ensure a smooth and professional exit from your current role.
Resignation Letter UK with Holiday FAQs
What is a resignation letter with holiday entitlement?
A resignation letter with holiday entitlement is a document that formally informs your employer of your intent to resign and requests for the calculation and payment of any accrued and unused holiday days.
Is it necessary to include holiday entitlement in my resignation letter?
Yes, it is recommended to include your holiday entitlement in your resignation letter to avoid any misunderstandings or disputes regarding your final paycheck.
When is the right time to submit my resignation letter with a request for holiday payment?
You should submit your resignation letter and request for holiday payment at the same time as soon as you have decided to resign. This will give your employer ample time to process your last paycheck, including any outstanding holiday pay.
How is holiday pay calculated in a resignation letter?
The calculation of holiday pay in a resignation letter depends on your employment contract and the company policies. Generally, you are entitled to receive payment for any accrued but unused holiday days based on your normal pay rate.
Do I still get paid for my unused holiday even if I did not include it in my resignation letter?
Yes, you are entitled to receive payment for your unused holiday even if you did not mention it in your resignation letter. However, it is always recommended to include your holiday entitlement to avoid any confusion or delay in processing your final paycheck.
Can I take my unused holiday entitlement as days off instead of payment?
This depends on your employment contract and company policies. Some companies may allow you to request for unused holiday days off instead of payment, while others may require you to take them as payment. Consult your HR department or refer to your employment contract to know the specifics.
Should I also include my resignation letter with holiday request on email or do I submit a hard copy?
You may send your resignation letter with holiday request via email or submit a hard copy depending on your company policy. It is recommended to check with your HR department or supervisor on the preferred mode of submission.
Goodbye for now!
Well, that’s all for now folks! We hope that our article on resignation letter UK with holiday has helped you in some way. We understand that quitting your job can be a bit stressful, but it’s always better to do it right and be prepared. Remember to check out our website for more interesting and valuable articles. Thank you for reading, and we’ll see you again soon!