Are you ready to take that next big step in your career? Congratulations! But before you go, it’s important to leave your current position on good terms with a well-written resignation letter. Fortunately, there are plenty of examples available online that you can use as a guide. Don’t worry if you’re not a natural-born writer, as many templates include easy-to-use fill-in-the-blank fields. Simply customize it with your name, the date, and the reason for leaving, and you’re good to go. Remember, a polite resignation letter will leave a positive impression on your soon-to-be former employer and colleagues. So, take a few minutes to craft a thoughtful and professional goodbye letter, and start the next chapter of your career with your best foot forward.
The Best Structure for a Resignation Letter for a New Job
Resigning from a current job can be a daunting and challenging task, especially when you have found a new job that will advance your career. It’s essential to leave on good terms and maintain professional relationships with your current employer. One of the crucial things to consider is the structure of your resignation letter. A resignation letter should be well-structured and professional, but it should also show gratitude and appreciation for the opportunities you received at the company. Here’s what you need to include in a resignation letter for your new job:
1. Address the Letter to Your Employer
The letter should be addressed to your immediate supervisor or the HR department if they handle resignations. A clear and concise opening paragraph should state your intention to resign and the date you plan to leave. Be sure to include your contact information, as well as the notice period required by your contract or the company policy.
2. Express Your Gratitude
In the second paragraph, express your gratitude for the opportunities you received while working at the company. Highlight the skills, knowledge, and experience you gained and how they helped in your professional development. Thank your employer for the trust they bestowed upon you, and for the guidance and mentorship from your colleagues. Keep it positive and don’t point out any negatives about the job or the company.
3. Explain Why You’re Resigning
The third paragraph should explain why you’re resigning. Keep it brief and to the point. You don’t have to go into detail about your new job or the reasons you’re leaving. However, it’s appropriate to say that you’re leaving for new challenges, career growth, or a better opportunity.
4. Offer to Help
In the fourth paragraph, offer to help the company transition during your notice period. You can offer to train your replacement, complete any projects that need to be finished, or help in any way possible. This action will show your commitment to the company and a willingness to assist in your transition.
5. Express Goodwill and Final Thanks
The final paragraph is where you express goodwill towards the company and your colleagues. Reiterate your appreciation for your time at the company and express final thanks. Before signing off, double-check grammar, spelling, and punctuation errors. A well-written resignation letter will leave a positive impression, despite leaving the company.
Resigning from a job can be emotional, but it’s an essential part of your career growth. Writing a good resignation letter for a new job ensures a smooth and professional transition and shows that you genuinely value your time at the company.
Seven Sample Resignation Letters for Next Job
Sample Resignation Letter – Higher Salary
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to formally submit my resignation as [Your current position] effective [Your last working day]. After careful consideration, I have decided to accept a new job offer that offers a higher salary than what I am currently earning.
I am grateful for the opportunities provided during my time here at [Company Name]. I learned so much from all of you and I am proud to have been a part of such a great team. I will continue to wrap up any pending tasks before my last working day and fully train my replacement to ensure a smooth transition.
Thank you again for everything. I am excited for my next adventure and I wish the company continued success in the future.
Best regards,
[Your Name]
Sample Resignation Letter – Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I write this letter to formally submit my resignation as [Your current position] effective [Your last working day]. The decision to leave [Company Name] has not been an easy one for me, but unfortunately, I need to prioritize some personal issues that require my attention.
It has been a pleasure working with you and the entire team. During my time here, I gained valuable experience and made many great memories. I am thankful for all the opportunities provided to me and for all the support and help given by the management and coworkers.
Thank you for your understanding in this matter. I look forward to wrapping up any pending tasks and fully training my replacement in the weeks ahead to ensure a smooth transition.
Sincerely,
[Your Name]
Sample Resignation Letter – Commute Distance
Dear [Manager’s Name],
It is with regret that I inform you of my decision to resign as [Your current position] effective on [Your last working day]. Unfortunately, the distance I have to commute from my new residence puts a strain on my daily routine, and I no longer find it feasible to continue working as I am now in [Company Name].
My time here at [Company Name] was an enjoyable and learning experience. I am thankful for the wonderful team I worked with and for the skills I acquired while on the job. Rest assured, I will work closely with my replacement in training to ensure a smooth transition.
Thank you for your support and understanding in this matter. I hope for continued success for the company and everyone on the team.
Best regards,
[Your Name]
Sample Resignation Letter – Better Opportunities
Dear [Manager’s Name],
This letter is to inform you that I will be resigning from my current position as [Your current position] at [Company Name]. My last date of employment will be on [Your last working day]. I have been offered very promising employment at another company, which increased salary, better benefits, and more opportunities. I am thrilled to take on these new challenges in my career.
I cannot express enough how supportive and welcoming the management and coworkers have been during my time at [Company Name]. All the experiences and knowledge I have gained here have contributed significantly to my personal and professional development.
Thank you for everything you and the team have provided. I would like to help out in any way possible to ensure my duties are handled efficiently before my final day of work.
Regards,
[Your Name]
Sample Resignation Letter – Workplace Culture and Atmosphere
Dear [Manager’s Name],
This is to notify you of my resignation as [Your current position] effective [Your last working day]. After careful consideration and evaluating various factors, I have decided that the work culture and atmosphere of [Company Name] do not align with my personal beliefs or professional aspirations.
While I appreciate the opportunity to work with the team here and for all the support and guidance provided, this decision is one that I believe is for the best. I want to express my gratitude to everyone who has worked with me, provided advice and helped me throughout my tenure with [Company Name].
I will work closely with my replacement, and the transition process should be smooth, and all loose ends taken care of before my final day of work.
Sincerely,
[Your Name]
Sample Resignation Letter – Career Change
Dear [Manager’s Name],
It is with deep regret that I inform you of my resignation from [Company Name] as [Your current position]. My last day will be on [Your last working day]. I have attained new and exciting prospects as I venture into a new field altogether.
I would like to extend my heartfelt gratitude to the management and coworkers for nurturing and creating a conducive, professional, and supportive workplace during my tenure. Joining [Company Name] has provided me with an unforgettable experience and has contributed significantly to my personal and professional growth.
Please do not hesitate to let me know of anything I can do to aid in the transition process so that it will proceed without a hindrance. I look forward to maintaining our relationship in the future.
Best regards,
[Your Name]
Sample Resignation Letter – Pursue Higher Education
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my duties as [Your current position] at [Company Name]. My last day of work will be on [Your last working day]. The main reason for this resignation is that I have been accepted into a higher education program and wish to focus solely on my academic endeavors.
I take this opportunity to express my appreciation for all the support and guidance during my tenure. I would like to extend my sincere gratitude to the management and coworkers for providing me with a conducive work environment, which has contributed significantly to my personal and professional growth.
Please feel free to approach me for any help during the transition period. I would like to ensure that all the loose ends are tied up before my final working day.
Thanks and best regards,
[Your Name]
Tips for Writing a Resignation Letter for Your Next Job
Resigning from your current job to start a new one can be an exciting but anxiety-provoking experience. One of the first steps you will need to take is to write a resignation letter. This letter is an official notice of your intention to leave your current employment, and it should be written with care and professionalism. Here are some tips to help you write a resignation letter for your next job:
1. Be clear and concise
Your resignation letter should clearly state your intention to resign and when your last day of work will be. Keep your letter short and to the point, and avoid adding excess information or apologizing for your decision to leave. Remember that this is a business communication, and it should be written in a professional tone.
2. Thank your employer
Even if your current job wasn’t your dream position, it’s important to thank your employer for the opportunity they gave you. Express gratitude for the experience you gained and the skills you learned while working for the company. A good relationship with your current employer can benefit you in the future, so it’s wise to acknowledge their role in your career path.
3. Offer to help with the transition
Give your employer notice of your resignation and offer to help make the transition as smooth as possible. Offer to finish any outstanding projects or train your replacement. This gesture will be appreciated and can help maintain a positive relationship with your employer.
4. Proofread and edit your letter
Before submitting your resignation letter, carefully proofread it to ensure that it is free of errors and is written in a professional manner. Your letter may be added to your employment file, so it’s important to make sure it reflects positively on you as an employee.
5. Keep the door open for future opportunities
As you close your time with your current employer, keep the door open for future opportunities. Express your willingness to be a reference for future job opportunities and provide your personal contact information. Leaving on a positive note can help open doors for new opportunities in the future.
Resignation Letter for Next Job FAQs
What is a resignation letter for next job?
A resignation letter for next job is a letter that you send to your current employer to inform them that you’ll be leaving your job to pursue another job opportunity elsewhere.
What is the purpose of a resignation letter for next job?
The purpose of a resignation letter for next job is to formally notify your employer of your decision to leave and to provide them with a written record of your intentions. It also provides an opportunity for you to thank your employer and express your gratitude for the opportunities they have given you during your employment.
When should I send a resignation letter for next job?
You should send your resignation letter for next job as soon as you have decided to leave your current job and have secured another job offer. It is recommended that you give your employer a minimum of two weeks’ notice.
What should I include in my resignation letter for next job?
Your resignation letter for next job should include your intended last day of work, a brief explanation of why you are leaving, a thank you for the opportunities provided, and a willingness to assist in a smooth transition.
What tone should I use in my resignation letter for next job?
You should use a professional and cordial tone in your resignation letter for next job. It’s important to maintain a positive relationship with your employer, even after you leave.
Do I need to provide a reason for leaving in my resignation letter for next job?
Providing a reason for leaving in your resignation letter for next job is optional. However, if you choose to provide a reason, be sure to keep it professional and positive.
Do I need to work my notice period if I’m resigning to go to my next job?
Yes, you should work your notice period as agreed in your employment contract or as per company policy. Failing to do so may impact your professional reputation and future job prospects.
Thanks for Reading!
And that’s it! Writing a resignation letter for your next job doesn’t have to be daunting. Just remember to keep it professional, gracious, and to the point. Best of luck in your new endeavor, and thank you for taking the time to read this article. Don’t forget to check back for more helpful tips and advice in the future! Take care.