Are you currently working in a job that doesn’t quite fit your career goals or expectations? Perhaps you’ve recently accepted a job offer, only to realize that it isn’t the right fit for you during the probationary period. In either case, it’s important to handle your resignation professionally and courteously, especially when you’re resigning during the probation period.
Writing a resignation email during the probation period can feel overwhelming, especially if you’ve never resigned from a job before. Fortunately, the internet provides many examples of resignation emails that you can use as a guide. With a little bit of editing, you can have a resignation email that is tailored to your situation and communicates your intentions in a clear and respectful manner.
In this article, we’ll discuss how to write a resignation email during the probation period with some examples that you can customize to fit your specific needs. Whether you’re resigning because you’ve found a better opportunity or simply because the job isn’t what you expected, you’ll find practical advice and actionable tips for how to resign professionally in this article.
Best Structure for Resignation Email During Probation Period
Resigning from a job during the probation period can be a daunting task for many individuals. However, it is essential to handle the situation professionally to maintain a good impression. Writing a resignation email during probation requires a different approach than the typical resignation letter. Here is a guide on the structure of resignation email during probation period:
Begin With a Polite and Positive Tone
As you sit down to write the email, it is essential to start with a polite and positive tone. Be grateful for the opportunity of working with the company and mention how your experience has been so far. Showing gratitude will reflect your professionalism and leave a good impression that will last even after leaving the company.
Mention the Reason for Resignation
In the second paragraph, it is essential to mention the reason for your resignation. Be honest and precise about your reasons but make sure to keep it professional. Focus on the future rather than pointing out problems that you faced during your probation period.
Mention Your Notice Period
It is crucial to provide information about your notice period in your resignation email. Although you are on probation, always remember to follow the company’s notice period mentioned in your employment agreement. Mention when will your last day in the company be and what the company can expect from you during notice period.
Offer Assistance during Transition
In the final paragraph of your email, it is essential to offer assistance during a transition. You can offer to train new employees during your notice period or help in finding a replacement. Also, congratulate the company on its future endeavors and provide a positive outlook to your final farewell.
End the Email on a Positive Note
Finally, it is crucial to end your email on a positive note. Show gratitude again towards the company for the opportunity and experience you gained during the period. Keep a cordial atmosphere, even if you had a challenging time in the company, as this will help you maintain a professional relationship with management and colleagues.
In conclusion, writing a resignation email during the probation period requires a different approach. Be polite, honest, precise, and professional in the email, while keeping in mind that the response to the email can leave a lasting impression. So, make sure it’s a good one!
Seven Sample Resignation Emails During Probation Period
Sample 1: Resignation Email During Probation Period Due to Personal Reasons
Dear [Manager’s Name],
I regret to inform you that I must resign from my position as [Job Title] with [Company Name]. My time with the company has been great, but due to some personal reasons, I am unable to commit to work in the long-term.
I have gained valuable experience and knowledge during my time here, and I am grateful for the opportunity to be a part of such a fantastic team. I apologize for any inconvenience my resignation may cause, and I assure you that I will do everything in my power to make the transition as smooth as possible.
Thank you for your understanding and support during my time at [Company Name]. I look forward to hearing from you.
Best Regards,
[Your Name]
Sample 2: Resignation Email During Probation Period Due to Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I write to inform you that I must resign from my position as [Job Title] at [Company Name] due to health concerns. I have been fighting these health problems for some time now, and I am unable to continue working full-time at this point.
I want to thank you and the rest of the team for the support and kindness shown to me during my time here. I am grateful for the valuable experience and knowledge that I have gained and will miss working alongside such a great team.
I apologize for any inconvenience my resignation may cause, and I am committed to making the transition as smooth as possible. I will ensure that all my pending tasks are completed and handed over to the appropriate person before my departure.
Thank you for understanding and your support.
Sincerely,
[Your Name]
Sample 3: Resignation Email During Probation Period Due to Relocation
Dear [Manager’s Name],
It is with regret that I must inform you that I will resign from my position as [Job Title] at [Company Name]. I will soon be relocating to [City, Country], and it is, therefore, impossible for me to continue working with the company.
I am grateful for the opportunity to work with such an excellent team and the skills and experience I have gained during my time here. However, due to my personal circumstances, relocation is my only option, and I have no choice but to resign.
Thank you for the support and guidance provided throughout my tenure, and I apologize for any inconvenience my resignation may cause to the company. I ensure that I will complete all remaining tasks and handover to my successor to ensure minimum disruption.
Sincerely,
[Your Name]
Sample 4: Resignation Email During Probation Period Due to Better Opportunity
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my current position as [Job Title] at [Company Name]. I have recently received a better job offer that aligns more closely with my career goals and objectives.
Working with the [Company Name] team has been an amazing experience, and I appreciate the support and guidance provided during my tenure. However, I feel that it is essential for me to maximize my potential and explore new opportunities in my career and expand my knowledge.
I apologize for any inconvenience this may cause, and I assure you that I will complete all my pending tasks before my exit date. I am willing to help my replacement in every possible way to help with the smooth transition.
Thank you again for the opportunity to work at [Company Name], and I wish the company continued success in the future.
Warm Regards,
[Your Name]
Sample 5: Resignation Email During Probation Period Due to Work-Life Balance
Dear [Manager’s Name],
It is with deep regret that I submit my resignation from my position as [Job Title] at [Company Name]. I have come to the difficult decision that I need to prioritize my personal life over my career and work-life balance is not achievable in the current organization.
I have learned a lot while working here, and I am grateful for all the opportunities and support provided to me. However, I cannot meet the demands put forth by the company without compromising my personal priorities, and hence I must resign with immediate effect.
Please let me know if I can be of any assistance to ensure the smooth transition process, both for the company and my successor. Thank you for your understanding and support.
Sincerely,
[Your Name]
Sample 6: Resignation Email During Probation Period Due to Hostile Environment
Dear [Manager’s Name],
It is with great sadness that I write to inform you that I must resign from my position as [Job Title] at [Company Name]. The reason behind my decision to resign is the hostile environment that has been present since joining the company.
I have tried to adjust and work to the best of my abilities, but have found it difficult to continue to work in these circumstances. I have informed my seniors about my concerns, but it seems that nothing has been done to change this work culture.
Therefore, I cannot continue to work in such an environment and it’s affecting my mental as well as my physical health. I apologize for any inconvenience my resignation may cause and will ensure a smooth handover to my successor.
Thank you for the support and understanding.
Best Regards,
[Your Name]
Sample 7: Resignation Email During Probation Period Due to Personal Growth
Dear [Manager’s Name],
After some careful evaluation and reflection, I’ve decided to resign from my role as [Job Title] at [Company Name]. I have achieved a lot during my time here, and I’m grateful for all the learning experiences. However, I feel like it is time for me to explore new opportunities in my career and move ahead with my personal growth.
I appreciate everything that the company has done to help develop my skills and knowledge, but I feel like it’s time for me to move on. Therefore, I regret to inform that I must resign with immediate effect.
I apologize for any inconvenience my resignation may cause and will ensure a smooth transition process and finish all my pending work. I’m grateful for the opportunity to work with such a great team and the experience it has provided me.
Thank you again for the support and understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Email During Probation Period
Resigning from a job during probation period can be a daunting task for many employees. However, there are certain things that should be kept in mind while writing a resignation email. Here are some tips to help you out:
- Be professional: Always remember that even though you are resigning, you should maintain a professional tone in your email. Be polite and courteous while thanking your employer for the opportunity.
- Provide notice: It is courteous to provide a notice period before resigning. This gives your employer enough time to find a replacement for your position. Generally, a notice period of two weeks is considered ideal.
- Explain your reasons: It is not mandatory to explain your reasons for resignation, especially if you are not comfortable doing so. However, if you have a genuine reason for leaving, it could be helpful to explain it in your email. This could be taken into consideration by your employer while finding a replacement for your position.
- Thank your employer: Regardless of the circumstances leading up to your resignation, it is important to thank your employer for the opportunity. This will leave a positive impression and could be beneficial in future job searches.
- Ask for a reference: If you had a good working relationship with your employer, you could consider asking for a reference or recommendation for future job applications. This could be helpful in establishing your credibility and showcasing your work experience.
- Proofread your email: Before sending out your resignation email, make sure to proofread it carefully. Check for spelling and grammatical errors to ensure that your email is professional and error-free. Remember that this email is a reflection of your professionalism, so it should be well-written and to the point.
Resigning from a job can be an emotional experience, especially if you have had a positive experience working for your employer. However, by following these tips, you can leave on a positive note and maintain a professional relationship with your employer.
Resignation Email During Probation Period FAQs
Can I resign during my probation period via email?
Yes, you can resign during your probation period via email. However, it is recommended that you also inform your manager or HR department in person or over the phone to ensure that your resignation is acknowledged and handled correctly.
Do I need to give a reason for my resignation in the email?
No, it is not mandatory to provide a reason for your resignation in the email. Although, you may choose to include brief details if you feel it is necessary for documentation purposes or to maintain a professional relationship with your employer.
What should I include in my resignation email?
Your resignation email should include the date of your last working day, a brief statement of gratitude for the opportunity to work with the company, and your contact details for future communication if needed. You can also mention the reason for your resignation if you prefer.
How much notice should I provide in my resignation email?
You should provide the standard notice period as outlined in your employment contract or company policy. If this is not mentioned, you can provide a minimum of two weeks’ notice. However, it is always better to provide more notice if possible.
Will I receive payment for my remaining probation period after resigning?
In most cases, you will be paid for the duration of your notice period. However, you may not be eligible to receive any other benefits or bonuses that are usually offered to employees who complete their probation period.
Can I withdraw my resignation during my notice period?
If you have already handed in your resignation but have not yet completed your notice period, you may withdraw your resignation. However, this will depend on your employer’s policies and may not be guaranteed.
Do I need to return company property before leaving?
Yes, you should return company property such as laptops, smartphones, or any other equipment before leaving the company. It is also advisable to clarify with your employer what other items need to be returned, such as security passes or keys.
Goodbye for now!
So that’s it! If you find yourself in the position of needing to write a resignation email during your probation period, remember that it’s crucial to be professional, courteous, and transparent. Don’t worry too much about people’s reactions – just focus on making a clean break with the organization. Thanks for reading, stay tuned for more useful articles on [publication name], and as always, feel free to reach out with any questions or comments. Take care!