If you’re thinking about quitting your job, it’s important to do it the right way. Not only do you want to maintain good relationships with your former employer and colleagues, but you also want to avoid burning any bridges that may come back to haunt you in the future.
That’s where a Grateful Resignation Letter Template comes in. It’s a simple yet effective tool that can help you leave your current job on a positive note. And the best part? You can find examples online and edit them as needed to fit your unique situation.
Whether you’re moving on to a new opportunity or simply need a change of pace, a Grateful Resignation Letter can help you express your gratitude for the experience you gained while working at your current job while also setting the stage for a smooth transition. So why not take a few minutes to download a template and start drafting your own letter today? Trust us, your future self will thank you for it.
The Best Structure for a Grateful Resignation Letter Template
If you’re planning to resign from your job, it’s crucial to write a resignation letter to formalize your departure. However, instead of writing a standard resignation letter, which typically highlights your dissatisfaction with your job, you may want to express gratitude for the opportunity. Hence, in this article, we will discuss the best structure for a grateful resignation letter template that may help you to leave your job on good terms.
Open with a polite and grateful tone
Begin your resignation letter by expressing gratitude towards your supervisor and the company as a whole. You can open the letter by saying something like “I would like to express my deepest gratitude towards the opportunity you have given me in the past years.” Thank your colleagues and employees for the support and the wonderful memories.
Provide a reason for resigning
Explain why you’re resigning. You may say something like “after much consideration, I have decided to move on from my current position to focus on other goals.” It is important to note, however, that it is best to keep the reason for resignation brief and positive.
Offer to help with the transition
In many cases, it would be great if you offer help during the transition period. You can say you’re willing to assist in training your replacement, transferring projects, and anything else that may help the company transition smoothly.
Close the letter with appreciation
In the final paragraph of the letter, express your appreciation towards the company once again and indicate that you hope to maintain a positive relationship in the future. Keep the tone positive, and emphasize the gratitude of having worked with your colleagues and the company as a whole.
A sample structure of a grateful resignation letter template
Dear [Supervisor’s Name],
I would like to start by saying that I am deeply grateful for the opportunity that you have given me throughout our time working together. I appreciate the support and guidance that I have received from you and our colleagues, and the experiences and memories that I have gained during my time at [company name].
After much consideration, I have decided that it is time to move on from my current position to focus on other goals. I am confident that my time at [company name] has helped me to develop my career, and I am excited for what the future holds.
Please know that I am willing to do everything I can to make the transition as smooth as possible. I am happy to assist in training a replacement, transferring projects, and anything else that will help the company during this time of transition.
Once again, thank you for the wonderful opportunity that I have had to work with you and the team at [company name]. I hope to maintain a positive relationship with the company in the future.
Best regards,
[Your Name]
Grateful Resignation Letter Templates
Sample 1: Grateful resignation letter due to family reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] effective [Date]. I have recently come to the difficult decision to leave my position at this company to prioritize my family’s needs. With a heavy heart, I must end my tenure here, but I am grateful for the valuable experience I have gained during my time at this company.
The decision to resign was not an easy one, but my family obligations have increased considerably, and I feel it is in their best interest for me to devote more time to them. My experience with the company has been positive, and I am deeply grateful for the support, guidance, and opportunities provided by the company. They have undoubtedly enhanced my career growth.
Once again, I am grateful for the chance to work with such an incredible company, and I hope that we can maintain a positive relationship in the future.
Best regards,
[Your Name]
Sample 2: Grateful resignation letter due to better job opportunity
Dear [Manager’s Name],
This letter serves as my formal resignation from my position as [Job Title] in [Department] at [Company Name]. My last day of work will be [Date]. The reason for my resignation is due to a better job opportunity elsewhere, which will allow me to advance my career goals further. I have learned a great deal while working here and am grateful for the valuable experience and growth opportunities the company has provided me.
I have accepted a new position with a different company that will help me achieve my long-term career goals. I have greatly appreciated my time working with this company and know that the skills acquired while working here will enable me to thrive in my new role.
Thank you for your understanding and support during this transition. It has been an honor to work with such an outstanding team, and please be assured that I will make every effort to ensure a smooth and efficient transition before departing.
Respectfully,
[Your Name]
Sample 3: Grateful resignation due to personal reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] effective [Date]. My decision to leave is due to personal reasons that require my immediate attention. I would like to thank you and the rest of the management team for the support and opportunities provided during my time at the company.
The decision to resign was a challenging one, but I feel that this is the best course of action for me at this time. I appreciate the flexibility and understanding provided by the company throughout my tenure here, and I am grateful for the experience gained while working alongside such a talented team.
Thank you once again for the opportunities and growth provided to me over the years. I will never forget the valuable experiences I have had while working with such a supportive company.
Sincerely,
[Your Name]
Sample 4: Grateful resignation letter due to health reasons
Dear [Manager’s Name],
It is with deep regret that I submit my resignation from the position of [Job Title] effective [Date] due to health reasons that have made it impossible for me to continue working full-time. I would like to take this opportunity to thank you and the company for the many opportunities and experiences afforded me over the [number of years] years working here.
While I value the memories I have gained here, my current circumstances have taken a lot out of me and prevented me from meeting my work obligations effectively. I hope that you can understand the difficulty of this decision, and know that I am committed to providing every possible support during the transition process to minimize any disruption caused by my departure.
I am grateful for the skills and knowledge gained while working with this company and wish you all the best in all your future endeavors.
Thank you once again for the support provided during my time here.
Yours sincerely,
[Your Name]
Sample 5: Grateful resignation letter due to relocation
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation as [Job Title] in [Department] at [Company Name] effective [Date]. The reason for my resignation is due to my family’s relocation to a new area. This has been a difficult decision for me to take, as I have enjoyed working at this company and the many experiences it has offered.
My entire family will be relocating [insert city, state] in the coming weeks, which makes it impossible for me to continue working in this role over the long term. I am, however, grateful for the experiences and connections gained during my tenure with this esteemed company. Working with [company name] has prepared me well for new opportunities in the future.
Thank you for the tremendous opportunity to build my career. I leave with a heavy heart but with the full knowledge that I am grateful to have had the chance to work with you. I will be providing every possible support during the transition process to ensure that everything runs smoothly.
Best regards,
[Your Name]
Sample 6: Grateful resignation letter due to stress and burnout
Dear [Manager’s Name],
After careful consideration, I will resign from my position as [Job Title] at [Company Name]. This decision was not an easy one but is mainly due to the increasing stress and burnout that I’ve been experiencing in recent times. I have reached the point where I need to redirect my career plans and well-being.
I am grateful for the experiences gained while working with this exceptional company. I’ve learned a lot during my time here and met some amazing colleagues with whom I’ve had some priceless moments. I’m certain that these experiences will help me in my future career and personal life, as well.
In as much as I’m saddened by leaving, I know that this decision is necessary, and I promise to do my very best to ensure a smooth transition and handover of the significant work that I’ve been doing. Once again, thank you for your support and understanding.
Yours sincerely,
[Your Name]
Sample 7: Grateful resignation letter due to career change
Dear [Manager’s Name],
With tears in my eyes, I write to inform you of my resignation effective [Date]. The reason behind my decision is a career change that aligns with my passions and long-term goals. It was a difficult decision, but I’m confident that it’s the right one for me at this point in my life. I want to acknowledge the invaluable experiences and opportunities this company has given me over the years.
At this company, I have built great relationships and learned so much, and these experiences have contributed significantly to my growth. It is fulfilling to realize that the skills and knowledge gained within this company will be of immense help to me in my new venture. I am happy to have been part of such an exceptional team and company.
Please accept my sincere appreciation to you and the team for the immense support, guidance, and mentorship provided to me throughout my tenure here. I promise to do my best in ensuring that everything is in order before departing.
Best regards,
[Your Name]
Tips for Writing a Grateful Resignation Letter Template
Resigning from a job can be a difficult decision, but it is essential to do it properly to maintain a professional image. Writing a grateful resignation letter is a courteous way of expressing your appreciation to your employer and colleagues while being respectful of their time and effort invested in your professional growth. Here are some tips that can help you craft an ideal gratitude-centered resignation letter template:
Begin with a positive tone
Start your resignation letter with a positive note that acknowledges your experience in the company. You can mention how much you have learned and grown professionally and how grateful you are for the opportunity to have worked with such a fantastic team.
Express your gratitude
It is critical to express gratitude to your employer, colleagues, and team members for their guidance, mentoring, and assistance throughout your tenure. You can express your appreciation for their support and the opportunities they provided you during your time with the company.
Be concise and professional
A resignation letter should be concise, professional, and to the point. You can mention your reason for leaving the company, your last day at work, and other relevant information. Please keep in mind that it is not an opportunity to air grievances and complaints but an opportunity to thank your employer and colleagues for the time you spent together.
Offer assistance during the transition
It is good to offer your assistance to your employer and colleagues during the transition period. You can offer to train your replacement, handover your responsibilities, and help in any other way possible to ensure a smooth and seamless transition.
End gracefully
Be sure to end your letter on a graceful note by thanking your employer once again and expressing how much you cherished the experience of working with them. Wish them and your colleagues all the best in their future endeavors.
By following these tips, you can ensure that your grateful resignation letter template represents you as a professional and courteous employee, maintaining positive relationships with your colleagues and employer.
Grateful Resignation Letter Template FAQs
What is a Grateful Resignation Letter?
A Grateful Resignation Letter is a formal document used to inform your employer that you’ll be leaving the company and thanking them for the opportunities provided to you during your tenure.
Why should I use a Grateful Resignation Letter?
Using a Grateful Resignation Letter will help maintain a positive relationship between you and your employer, and can potentially lead to beneficial professional networking opportunities in the future.
What should I include in a Grateful Resignation Letter?
A Grateful Resignation Letter should include your resignation date, reason for leaving, and an expression of gratitude towards your employer, colleagues and the company in general.
How do I address my Grateful Resignation Letter?
You should address your Grateful Resignation Letter to your immediate supervisor or relevant Human Resources representative.
When should I submit my Grateful Resignation Letter?
You should submit your Grateful Resignation Letter as soon as possible after you’ve made the decision to leave your organization. A notice period of at least 2 weeks is generally considered appropriate.
Can I use a Grateful Resignation Letter to negotiate a counteroffer?
While a Grateful Resignation Letter expresses positive sentiment towards the company, it should not be used as a tool to negotiate a counteroffer. If you are open to negotiation, it’s best to have a separate conversation with your employer about your concerns and the potential for improvement within the company.
Can I submit a Grateful Resignation Letter via email?
Yes, you can submit your Grateful Resignation Letter via email, but it’s best to follow up with a physical copy as well.
Can I customize a Grateful Resignation Letter Template?
Yes, you can customize a Grateful Resignation Letter Template to suit your specific needs and circumstances, but it’s important to maintain professional language and tone throughout.
Sayonara for Now!
Well, that’s all for now, folks. I hope this grateful resignation letter template has helped you in some way. Remember, resigning from a job doesn’t always have to be a negative experience. You can part ways with gratitude and respect, which will leave a lasting impression on your former employer and colleagues. Thank you for taking the time to read this article, and please do visit us again soon for more tips and templates on job searching and career development. Cheers!