It’s never easy saying goodbye to colleagues after resigning from a job. Whether you’ve built meaningful relationships during your time at the company, or simply want to leave on a positive note, a farewell email is a great way to show your appreciation and leave a lasting impression.
In this article, we’ll provide examples of goodbye emails to colleagues, including tips on what to include and how to stay professional yet personal. You’ll be able to take inspiration from these samples and tailor them to your own unique situation.
Remember, a goodbye email to colleagues after resignation is an opportunity to thank those who have supported you, express gratitude for the experience gained, and leave a final impression that will reflect positively on you. With our help, you can craft a farewell message that will make your departure a positive experience for everyone involved.
The Top Structure for a Goodbye Email to Colleagues after Resignation
So, the time has come and you’re finally bidding your work colleagues farewell. Perhaps you’ve landed a more challenging job, or you’re switching careers altogether, and thus you’re leaving for new pastures. Either way, it’s vital to write a goodbye email that informs everybody of your plans, expresses gratitude, and sets the tone for the next chapters in your life.
Here is an organized and effective structure that you can follow when writing a goodbye email to colleagues after resignation:
1. Start with an Appreciative Salutation
Start by addressing everybody in the office, use salutations like ‘Colleagues,’ ‘Team,’ or ‘Department’. It’s suggested you keep it more formal while initiating the email.
2. Lead with the News of Your Resignation
In the introductory section, you must tell your colleagues that you’ll be leaving the workplace. It would be best if you apologize for breaking the news via email and emphasize why you’re doing it this way.
3. Express Gratitude
The next paragraph is all about thanking your colleagues for the time you’ve spent working together. Mention the collaboration, shared moments, and the learning experience. Specifically, name the people who helped you during your tenure.
4. Offer Insight into the Next Chapter
In this section, you give some insight into your future plans. You can mention if you’re pursuing something you’ve always wanted to do or if you’re moving to another company. You don’t have to go into too much detail, but it’s important to show that you have a clear picture of what’s next.
5. Say Goodbye
In the final paragraph, mention your sadness at leaving and how much you’ll miss everyone in the office. Let them know that you will cherish the memories and your time in the company. Also, add a final note of encouragement and wish the best for the company’s future.
6. Offer Your Contact Details
In case your colleagues want to stay in touch, provide your email address or LinkedIn profile, and let them know that you are open to staying in touch.
7. End with a Formal Conclusion
End the goodbye email with your name and job position and sign off with a formal goodbye.
These tips will help you structure a goodbye email that’s memorable, informative, and positive, displaying your most fantastic traits in the best light to your former colleagues. Remember to use a friendly tone, but still maintain a level of professionalism, as this is an official email that should help maximize your future work and networking opportunities.
7 Goodbye Email To Colleagues After Resignation Samples
Sample 1: Personal Reasons
Dear Colleagues,
I hope this email finds you all in good health and great spirits. I am writing to inform you that it is with a heavy heart that I have decided to resign from my position as [position] here at [company name], effective immediately. After long and careful consideration, I have come to the conclusion that I need to step away from my professional duties in order to spend more time taking care of some pressing personal matters.
Please know that leaving this team is not an easy decision for me, but I have full confidence in each and every one of you. You are all highly competent individuals who are capable of continuing to exceed expectations and make great strides in this company even without my presence. I have no doubt that great things are in store for both myself and this company, and I wish you all nothing but the very best moving forward.
Thank you all for the incredible memories, experiences, and friendships I have gained during my time here. It has been an honor to work alongside such a brilliant group of people.
Wishing you all the best,
[Your Name]
Sample 2: Relocation
Dear Colleagues,
I wanted to take this opportunity to thank you all for the great working relationship we have had during my tenure at [company name]. It is with a heavy heart that I must inform you that I am resigning from my position as [position] due to my impending relocation to [new location].
While I am excited about embarking on this new chapter of my life, I am also sad to be leaving behind such a talented and high-performing team. I have had the pleasure of working alongside some of the most dedicated and hardworking individuals I have ever met, and the memories I have made here will be cherished for years to come.
I am grateful for the opportunities I have had to learn and grow with this company, and I am confident that the work we have done together will continue to propel this organization forward for years to come. Thank you all again for your support, guidance, and invaluable contributions to my career.
Sincerely,
[Your Name]
Sample 3: Career Change
Dear Colleagues,
It is with a heavy heart that I must bid farewell to an incredible team here at [company name]. I am writing this email to officially inform you of my resignation from my position as [position], effective immediately.
After much thought and consideration, I have decided to embark on a new path in my career. While I have valued every moment of my tenure here, it is time for me to embrace a new challenge and move forward in my professional journey. I am happy to say that my time here has been incredibly rewarding, and I have had the pleasure of working alongside some of the most brilliant minds in the industry.
Thank you for the invaluable lessons I have learned here, the amazing experiences I have had, and most importantly, your unwavering support. I hope our paths will cross in the future, and I wish you all the very best.
Warm regards,
[Your Name]
Sample 4: Health Reasons
Dear All,
I hope this email finds you well. Please accept this letter as formal notice that I will be resigning from my position as [position] in [number of days/weeks] due to health reasons.
As many of you know, I have been dealing with some health issues over the past few months, and despite my best efforts, it has become clear that I need to take some time off from work to focus on my recovery. I want to thank you all for the support and kindness you have shown me during this time, and I hope you understand that this was not an easy decision for me to make.
I am incredibly grateful for the amazing connections I have made and the opportunities I’ve had to grow professionally during my time here. It has been an honor to work alongside such a talented and dedicated team.
Thank you all for everything. I will miss you all.
Best regards,
[Your Name]
Sample 5: Better Opportunity
Dear Colleagues,
I am writing this email to inform you of my resignation from my position as [position] at [company name]. This was not an easy decision for me to make, but I have decided to move on to an exciting new opportunity that better aligns with my career goals.
I would like to emphasize how much respect I have for each of you, and how much I feel I have learned from you all during my time here. I am grateful for the invaluable lessons I have learned, the experiences I have had, and the friendships I have gained along the way.
Please accept my heartfelt gratitude and appreciation for the support, guidance, and encouragement I have received from all of you. I am excited for what the future holds and I am confident that our paths will cross again in the future.
Sincerely,
[Your Name]
Sample 6: Retirement
Dear All,
With a heavy heart, I am writing to inform you that I will be resigning from my position as [position] at [company name], effective immediately. After a long and fulfilling career, I have reached the decision to retire and move on to the next chapter of my life.
It has been an absolute privilege to be part of such a talented team. I will always cherish the wonderful memories and meaningful connections I have made during my tenure here. I would like to take this opportunity to express my sincere gratitude and appreciation to my colleagues, superiors, and subordinates for the unwavering support, great experiences, and countless challenges that have helped me grow as a professional.
I am excited for the road ahead and feel empowered knowing that I leave behind a highly competent team that is capable of reaching amazing heights. Please stay in touch and never hesitate to reach out to me. My heart will always be with all of you.
Thank you and all the best,
[Your Name]
Sample 7: Maternity Leave
Dear All,
It is with mixed emotions that I send this email to inform you of my resignation from my position as [position] at [company name]. I am writing to let you all know that I will be taking a leave of absence for the birth of my child.
This was not an easy decision for me to make, but as a mother-to-be, it is imperative that I prioritize my family needs. I have truly enjoyed my time working for such a great organization and have learned so much from everyone in this team. I feel privileged to have had the opportunity to contribute to the growth and development of the company and am grateful for the invaluable lessons, experiences, and opportunities I have had as a professional.
Thank you for your kindness, support, and guidance during my time here. I will greatly miss working with such an amazing group of people.
Sincerely,
[Your Name]
Tips for Writing a Goodbye Email to Colleagues After Resignation
At some point in our careers, we all have to say goodbye to the colleagues we’ve worked with. Whether you’re leaving for a new job opportunity, relocating, or simply taking a break, it’s important to write a goodbye email to your colleagues that reflects your professionalism and gratitude. Here are some tips to help you write an effective goodbye email:
- Keep it positive: Your goodbye email should reflect your positive experiences while working with your colleagues. Do not write anything negative or critical, even if you have had some negative experiences, focus on the positive things you learned, the relationships you built, and the memories you shared.
- Thank your colleagues: This is a perfect opportunity to show your colleagues that you appreciate them. Thank them for their support, guidance, and for having made your time at the company so worthwhile.
- Be sincere: Your email should sound genuine and sincere. Avoid being overly emotional or sentimental, but write in a way that conveys that you are genuinely grateful for the time you spent with your colleagues.
- Mention your next steps: Let your colleagues know how to keep in touch with you after you leave. You can include your personal email address and let them know your LinkedIn profile so that they can connect with you there.
- Ask for feedback: Ask for feedback from your colleagues about your work or how you have contributed to the team. This can help you improve in your future endeavors.
- Proofread: Make sure to proofread your email before sending it. You want it to be professional and error-free. Typos and grammatical errors can detract from the message you want to convey.
Writing a goodbye email to your colleagues can be difficult, but it’s an important part of your legacy at the company. Remember to keep the tone positive, express your gratitude, and be sincere. By taking these steps, you can say goodbye to your colleagues in a thoughtful and professional manner.
FAQs about Goodbye Email To Colleagues After Resignation
What should I include in my goodbye email to colleagues after resignation?
In your goodbye email to colleagues after you resign, you should thank your teammates for the opportunities they gave you and explain the reasons for leaving, including where you go next and what your future plans are. You may also wish your colleagues continued success and express your gratitude for the relationships built during your time with the company.
When should I send my goodbye email to colleagues after resignation?
You should send your goodbye email to colleagues after you resign on your last day of work or just before it. This way, all your teammates will have a chance to respond to it before you leave, as well as giving you time to wrap up any loose ends before your departure.
Should I send my goodbye email to colleagues to everyone in the company?
It depends on the size of your company. If your company is small enough that everyone knows each other, then it’s a good idea to send your goodbye email to the entire company. However, if your company is bigger, it’s best to send the email to your team or those who you worked closely with to avoid overwhelming people who didn’t have much interaction with you.
Is it okay to mention why I am leaving in my goodbye email to colleagues?
Yes, it’s okay to include a brief explanation of why you are leaving in your goodbye email to colleagues. However, make sure to do it in a polite and professional way to avoid burning bridges or hurting anyone’s feelings. You can mention your reasons for leaving without going into too many details, such as taking on a new challenge or finding new opportunities.
Should I mention my contact information in my goodbye email to colleagues?
It’s a good idea to include your future contact information in your goodbye email to colleagues. This is especially useful for those colleagues who want to keep in touch with you after you leave the company. You can include your email address, LinkedIn profile or other social media accounts you have.
What tone should I use in my goodbye email to colleagues?
You should keep a positive and gracious tone in your goodbye email to colleagues. It’s a chance for you to say goodbye, express appreciation and show gratitude for the experiences you shared together. Avoid negative comments or complaints about the company or coworkers, as it can leave a bad impression and hurt your reputation.
Should I personalize my goodbye email to colleagues?
Yes, it’s always nice to personalize your goodbye email to colleagues. Address people by their first name and talk about specific experiences or moments you shared together. This shows that you valued your time with your colleagues and that you will miss them.
Parting Words
And with that, I bid you all a fond farewell. It has been an absolute pleasure working with each and every one of you, and I will always cherish the moments we’ve shared together. I want to thank you for your support, your guidance, and your unwavering dedication to our team. I’m sad to leave, but excited for the new opportunities that await me. Please note that this isn’t goodbye forever. Let’s stay connected and keep in touch. I look forward to hearing about all the amazing things you’ll accomplish in the future. Thank you for reading and until next time!