Hey there folks, it’s with a heavy heart that we deliver this news. Our beloved colleague is leaving us soon, and we’re sure you’re all going to miss them as much as we will. But before they depart, we wanted to take a moment to announce their upcoming farewell and express our appreciation for the time they’ve spent with us.
We know it’s not easy to say goodbye, but we hope that this announcement will help ease the transition for everyone involved. Whether you’re a coworker who will fondly remember the laughs shared in the break room or a manager grateful for their contributions to the team, we invite you to join us in wishing them all the best for the future.
If you’re looking for inspiration on how to craft your own farewell message, feel free to peruse some examples we’ve curated for you. We’ve got everything from heartfelt notes to funny memes, so you’re sure to find something that fits your style. And of course, feel free to make any edits or additions that feel appropriate for your specific situation.
Thank you for taking the time to read this announcement, and please join us in sending our colleague off with warm regards and good wishes. Farewell and all the best!
The Best Structure for a Farewell Announcement for an Employee Leaving
When an employee announces their departure from an organization, it is significant to give them a proper farewell. Writing a farewell announcement for an employee leaving can be both a challenging and emotional task. It is essential to frame the announcement in the correct tone to commemorate the outgoing employee’s contributions. Here is a suggested structure for a farewell announcement.
1. Introduction: The first paragraph of your announcement should highlight the departing employee’s achievements. Mention their role and tenure at the organization. Appreciate their contributions and convey your gratitude for their dedication towards the organization. It is important to make the employee feel valued and appreciated in this paragraph.
2. Reason for Departure: In the second paragraph, explain why the employee is leaving. It could be a new job they have taken up, personal reasons, or other reasons. Make sure to keep the tone positive and supportive, even if the employee is leaving for a negative reason (such as a layoff). Show understanding towards their decision and wish them well.
3. Contributions: In the third paragraph, highlight some of the employee’s significant contributions and accomplishments during their tenure. This will immortalize their legacy within the organization and remind everyone of the value they added. This paragraph also makes the departing employee feel proud of their work and instills a sense of accomplishment.
4. Farewell-message: In the fourth paragraph, share a farewell message. It could be a personal note from the CEO or HR or even a quote. This paragraph aims to show support and express gratitude to the employee. You can also thank them again for their contribution and wish them well in their future endeavors. This paragraph should leave a lasting impression on the employee and make this farewell unforgettable.
5. Contact Information: The last paragraph should include contact information for the HR or other personnel handling the transition. Employees should have access to any information or support they need in the wake of the departing employee’s departure. Ensure that the process is as smooth as possible without any sudden surprises.
An effective farewell announcement should make the departing employee feel valued and appreciated. It’s also an opportunity to highlight their contribution to the organization and instill loyalty in those who remain. Using our suggested structure, you can write a heartfelt farewell announcement that partly commemorates the departing employee’s legacy and offers gratitude to their dedication and hard work.
7 Samples of Farewell Announcement for Employee Leaving
Farewell Announcement for Employee Leaving to Pursue Further Studies
Dear all,
It is with mixed emotions that I announce the departure of our colleague, [Employee Name], who will be leaving us to pursue further studies. We are happy for [him/her], but at the same time sad to be losing such an intelligent, dedicated, and hardworking member of our team.
[Employee Name] has been with us for [Duration] years, and during this time [he/she] has made many valuable contributions to our organization. [He/She] has been a great team player, always willing to lend a helping hand and share [his/her] knowledge and experience with others.
We wish [Employee Name] all the best in [his/her] future endeavors and hope that [he/she] will continue to achieve great success wherever [he/she] goes.
Sincerely,
[Your Name]
Farewell Announcement for Employee Leaving for Personal Reasons
Dear colleagues,
It is with a heavy heart that I announce the departure of our dear colleague, [Employee Name], who will be leaving us soon for personal reasons. [He/She] has been an integral part of our team for [Duration] years, and [his/her] presence will be greatly missed.
[Employee Name] has been an outstanding employee, always going above and beyond to ensure that our organization delivers the best services to our clients. [He/She] has been an excellent team player, always willing to take on new challenges and guide others whenever possible.
We wish [Employee Name] the best of luck in [his/her] future endeavors and hope that [he/she] will keep in touch with us. [His/Her] contributions to our organization will never be forgotten, and [he/she] will always be a part of our family.
Sincerely,
[Your Name]
Farewell Announcement for Employee Leaving for Another Company
Dear Team,
It is with mixed emotions that I announce the departure of [Employee Name], who will be leaving us to take up a new position at another company. We are delighted that [he/she] has been offered this new opportunity but are sad to see [him/her] go.
[Employee Name] has been a valuable member of our team for [Duration] years, and we have benefited greatly from [his/her] skills, knowledge, and experience. [He/She] has been a great mentor to many of us and will be greatly missed.
While we are sad to see [him/her] go, we understand that this new opportunity will offer [him/her] exciting challenges and opportunities for growth. We wish [Employee Name] all the best in [his/her] future endeavors and hope that [he/she] will keep in touch with us.
Sincerely,
[Your Name]
Farewell Announcement for Employee Leaving for Retirement
Dear all,
It is with mixed emotions that I announce the retirement of our esteemed colleague, [Employee Name]. [He/She] has been an invaluable member of our organization for [Duration] years, and we will miss [his/her] expertise, guidance, and leadership.
[Employee Name] has been a role model to many of us, and [his/her] passion and dedication to [his/her] work have been truly inspiring. [He/She] has been a mentor to many and has left a lasting impression on all of us.
We wish [Employee Name] a happy and fulfilling retirement and hope that [he/she] will keep in touch with us. [His/Her] contributions to our organization and the impact [he/she] has had on the lives of those around [him/her] will never be forgotten.
Sincerely,
[Your Name]
Farewell Announcement for Employee Leaving for Health Reasons
Dear [Department or Team],
It is with great sadness that I announce the departure of our colleague, [Employee Name], who will be leaving us due to health reasons. [He/She] has been a valuable member of our team for [Duration] years, and we have greatly appreciated [his/her] contributions to our organization.
[Employee Name] has been an excellent employee, always willing to take on new challenges and support [his/her] colleagues. [He/She] has been an inspiration to all of us and has demonstrated tremendous strength and resilience in the face of adversity.
We will miss [Employee Name] dearly and wish [him/her] all the best in [his/her] health journey. Our thoughts and prayers are with [him/her], and we hope that [he/she] will continue to fight and overcome this challenge.
Sincerely,
[Your Name]
Farewell Announcement for Employee Leaving for Family Reasons
Dear all,
It is with a heavy heart that I announce the departure of our colleague, [Employee Name], who will be leaving us soon for family reasons. [He/She] has been an outstanding member of our team for [Duration] years and has made many valuable contributions to our organization.
[Employee Name] has been a great team player, always willing to lend a helping hand and go the extra mile to ensure that our organization achieves its objectives. [He/She] has been a role model to many of us and has left a lasting impression on our team.
We wish [Employee Name] all the best in [his/her] future endeavors and hope that [he/she] will keep in touch with us. [He/She] will always be a part of our family, and [his/her] contributions to our organization will never be forgotten.
Sincerely,
[Your Name]
Farewell Announcement for Employee Leaving for Other Reasons
Dear all,
It is with mixed emotions that I announce the departure of our colleague, [Employee Name], who will be leaving us soon for other reasons. [He/She] has been a valuable member of our team for [Duration] years, and we have greatly appreciated [his/her] contributions to our organization.
[Employee Name] has been an outstanding employee, always willing to take on new challenges and support [his/her] colleagues. [He/She] has been an inspiration to all of us and has left a lasting impression on our team.
We wish [Employee Name] all the best in [his/her] future endeavors and hope that [he/she] will keep in touch with us. [He/She] will always be a part of our family, and [his/her] contributions to our organization will never be forgotten.
Sincerely,
[Your Name]
Tips for Writing a Farewell Announcement for an Employee Leaving
It’s not easy saying goodbye to a valued employee who’s moving on, but sending a farewell announcement can be a great way to celebrate his or her contributions and wish them success in their future endeavors. If you’re tasked with writing a farewell announcement, keep the following tips in mind:
- Start by expressing gratitude: Begin by thanking the departing employee for their service and contributions to the company. Share specific examples of their achievements and accomplishments, and acknowledge the impact they’ve had on the organization as a whole. This sets a positive tone and helps to establish the employee’s legacy.
- Be upbeat and positive: While it’s natural to feel sad about someone leaving, try to keep the tone of your farewell announcement upbeat and positive. Emphasize the company’s excitement for the employee’s future endeavors and the valuable experience they’ll bring to their next role. This helps to create a sense of excitement and optimism, both for the employee and for others who may be contemplating similar career transitions.
- Personalize the message: Avoid using generic or formulaic language in your farewell announcement. Instead, personalize the message to reflect the employee’s individual contributions and personality. Highlight specific talents or skills, and mention any personal characteristics that made the employee stand out. This helps to create a sense of connection and authenticity, and makes the employee feel valued and appreciated.
- Include a call to action: If appropriate, include a call to action in your farewell announcement. This could involve encouraging the employee to stay in touch, inviting them to return as a guest speaker or mentor, or pointing them towards resources and contacts that may be helpful in their future endeavors. This helps to create a sense of ongoing connection and support, and can deepen the employee’s relationship with the company.
- Share the announcement widely: Finally, make sure that the farewell announcement is shared widely within the organization and beyond. Share it on social media, post it on the company website, and ensure that everyone relevant within the company is aware of the employee’s departure and the contributions they’ve made. By doing so, you’re helping to cement the employee’s legacy and keep them connected to the company over the long-term.
By following these tips, you can ensure that your farewell announcement is a fitting tribute to an employee who’s made a positive impact on your organization. It’s a great way to thank them for their contributions, wish them well in their future endeavors, and foster an ongoing relationship that can benefit both the employee and the company.
Farewell Announcement For Employee Leaving FAQs
What is a farewell announcement for an employee leaving?
A farewell announcement for an employee leaving is a formal statement made by the company to inform all employees about a staff member’s departure. It explains why they are leaving and expresses appreciation for their service and contribution to the company.
Why is it important to make a farewell announcement for an employee leaving?
A farewell announcement for an employee leaving is crucial for maintaining transparency and keeping the staff informed. It also shows that the company values its employees and recognizes their contributions. Lastly, it creates a sense of closure for the team and helps them prepare for the future.
What should a farewell announcement for an employee leaving include?
A farewell announcement for an employee leaving should include the departing employee’s name, position and duration of stay in the company, the reason for their departure, their last day of work, and a message of appreciation thanking them for their service and wishing them well in their future endeavors.
When should a farewell announcement for an employee leaving be made?
A farewell announcement for an employee leaving should be made after they have informed their immediate supervisor and HR department. It should be announced to all employees no later than two weeks before the employee’s final day to allow for adequate transition planning.
Who is responsible for making a farewell announcement for an employee leaving?
The immediate supervisor or HR department is responsible for making a farewell announcement for an employee leaving. However, it can also be made by the CEO or another senior executive.
How should a farewell announcement for an employee leaving be communicated?
A farewell announcement for an employee leaving can be communicated through an email, staff meeting, or through any other company communication channels such as the intranet or bulletin board. The announcement should be clear and straightforward, and any questions or concerns can be addressed by HR or immediate supervisors.
Should an outgoing employee be involved in the drafting of their farewell announcement?
The outgoing employee can be involved in the drafting of their farewell announcement, but it is not necessary. HR or the immediate supervisor can handle the announcement, while the employee can choose to share a personal statement or farewell message with colleagues if they wish.
Sayonara for now!
Thanks for taking the time to read about our employee’s farewell announcement. We hope that you can join us in wishing them the very best of luck in their new endeavors. Remember to drop by again soon for more updates on our company’s progress. Until next time, have a great day!