If you’re considering resigning from your job, it can be a difficult decision filled with mixed emotions. But no matter what your reason may be, it’s important to leave your current employer on a positive note. One way to ensure a smooth transition is to write a professional resignation letter. And lucky for you, we’ve got just the thing – an English Resignation Letter Template that you can use to guide your writing. Our template provides plenty of examples for you to work from, and you can easily edit the letter to fit your specific situation. Whether you need to resign from a job due to a change in personal circumstances, a better job offer, or anything else, our English Resignation Letter Template has got you covered. So take a deep breath, give notice, and leave your current employer with grace.
The Best Structure for an English Resignation Letter Template
If you’ve decided to resign from your job, it is important to do it the right way. Writing a proper resignation letter is a sign of respect towards your employer and colleagues. Here’s a breakdown of the best structure for an English resignation letter.
Heading: Start your letter with a clear and concise heading that states your intention to resign. For example, “Resignation Letter – [Your Name]” will suffice.
Introduction: Begin your letter with a polite and professional greeting, addressing your employer or HR representative. State your intention to resign and provide a clear date of your last day at work. In this section, it’s helpful to express gratitude for the opportunity to work at the company and mention any positive experiences you have had.
Main body: In the next paragraph, give a brief explanation of why you are resigning. Avoid being too specific or negative in your explanation, but rather keep it professional and respectful. If there is anything that the company could have done to retain you, you can mention that here as well.
Closing: End your letter on a positive note by thanking the company again for the opportunity to work there. Offer to help make the transition as smooth as possible and state your willingness to assist in any way during your remaining time at the company. Close with a polite and professional farewell and your signature.
Additional Tips: Keep your letter to one page, use a formal and professional font, and proofread carefully before sending. Always keep a copy of your resignation letter for your records, and consider providing a copy to your HR representative or manager as well.
Remember, resigning from a job can be a delicate situation, but following the best structure for an English resignation letter will help to ensure that the process goes as smoothly as possible.
English Resignation Letter Templates
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
It is with deep regret that I am writing to tender my resignation from my position as [Your Position]. Unfortunately, due to personal reasons, I am unable to continue this job any longer.
My time spent working with the team has been an incredibly valuable and fulfilling experience, but due to unforeseen circumstances in my personal life, I must now place my focus elsewhere. I would like to take this opportunity to thank you and the entire team for your support, guidance, and camaraderie throughout my time with the company.
Thank you for your understanding and please let me know if there is anything I can do to ensure a smooth handover of my duties to my successor. I wish the company and the team the very best in the future.
Sincerely,
[Your Name]
Resignation Letter Due to Pregnancy/Maternity Leave
Dear [Manager’s Name],
It is with mixed emotions that I am writing to inform you of my resignation from my position as [Your Position]. As you may know, I am currently pregnant and plan to take maternity leave after completion of my notice period.
After giving it much thought, I have decided that it’s best for me and my family to not return to work after the birth of my child. This decision has not been easy as I have enjoyed working with the team and have been enriched by the opportunities that the position has offered me.
I am grateful for the support and understanding that I have received from the company regarding my pregnancy and maternity leave plan. I would like to thank the team and the company for the excellent experience and knowledge that I have gained during my time here.
I will ensure that my responsibilities and duties are passed on to my successor before my departure and will do everything possible to make the transition a seamless one.
Thank you for your understanding, and please do not hesitate to reach out if I can be of any assistance during this transition period.
Sincerely,
[Your Name]
Resignation Letter Due to Relocation
Dear [Manager’s Name],
It is with regret that I must tender my resignation as [Your Position] at [Company Name], effective [Date]. The reason for my departure is to pursue an opportunity located in [New Location], which I can’t resist.
Working for this company has been an excellent opportunity for me, both professionally and personally. I have learned so much and have been extremely fortunate to work with such supportive colleagues and management, especially you.
I am making every effort to wrap up my work and ensure a smooth handover of my responsibilities to my successor before I leave. Please let me know if there is anything else I can do to help in the transition process.
Again, thank you for the excellent experience and for offering me the opportunity to grow in my career at [Company Name]. Although my departure is difficult for me, I am excited about the next chapter of my life and wish all of you every success.
Sincerely,
[Your Name]
Resignation Letter Due to Greener Pastures
Dear [Manager’s Name],
It is with mixed emotions that I write this letter of resignation from my position as [Your Position]. After careful consideration, I have recently accepted an offer from another company that I believe provides an opportunity for me to further advance my career and reach my professional goals.
I would like to take this opportunity to express my sincere gratitude to you and the entire team for providing me with such an enjoyable and enriching work experience during the years I spent at [Company Name]. I appreciate your guidance, mentorship, and support throughout my time here.
During my remaining time with the company, I will ensure that my work is completed and all necessary handovers are made. If there is anything I can do to make the transition smoother, please do not hesitate to let me know.
Thank you again for the incredible experience and for providing me with a solid foundation to launch the next stage of my career. I wish you and the company continued success.
Sincerely,
[Your Name]
Resignation Letter Due to Health Issues
Dear [Manager’s Name],
It is with deep regret that I tender my resignation from my position as [Your Position]. Unfortunately, my health issues have continued to worsen, leaving me unable to complete my duties to the best of my abilities. Therefore, I have made the difficult decision to resign from the company.
I would like to express my gratitude for the incredible opportunities that I have received and the support that the company has provided over the years. I am proud of the achievements I have made during my time working for [Company Name], and I am honored to have been part of the team.
I will make sure to complete my remaining work to the best of my ability during my notice period and will do everything possible to make the transition a smooth one. I am more than happy to assist with training and preparing my successor to take on my responsibilities.
Thank you again for your support and understanding, I hope that you will continue to keep in touch.
Sincerely,
[Your Name]
Resignation Letter Due to Change in Career Path
Dear [Manager’s Name],
It is with mixed emotions that I tender my resignation from my position as [Your Position] at [Company Name]. After careful consideration, I have decided to change career paths and make a switch to a new industry.
I would like to thank you and the entire team for the incredible opportunities and support that you have given me throughout my years at [Company Name]. Working with [Company Name] has helped me grow personally and professionally, and I will always be grateful for the experience.
I am determined to make sure that all of my current work is completed during my notice period and will work diligently to ensure that this is done by the time I leave. If there is anything that I can do to ensure that the transition is smooth, please do not hesitate to let me know. I am more than happy to assist in any way possible.
Thank you again for offering me this incredible experience and for your understanding regarding my resignation. I wish you and the company every success in the future.
Sincerely,
[Your Name]
Resignation Letter Due to Retirement
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you of my retirement from my position as [Your Position] at [Company Name]. After [Number of Years] years of service with the company, it is now time to move on and enjoy retirement.
I want to take this opportunity to express my sincere gratitude for the extraordinary opportunities that I have received during my time working at [Company name]. I have been blessed to work with such an exceptional team during my career and will never forget the support, mentorship, and camaraderie that the company has provided me.
During my remaining time at the company, I will ensure that the necessary handovers are made so that my work is completed and the transition is as smooth as possible. Please do not hesitate to contact me if there is anything else I can do to help during the transition.
Thank you once again for everything and I wish you and [Company Name] continued success.
Sincerely,
[Your Name]
Tips for Writing an English Resignation Letter
Resigning from a job can be a difficult and emotional decision. However, it is essential to leave the company on a professional note by writing a resignation letter. Here are some tips for writing an English Resignation Letter:
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Be Clear and Concise: Start your resignation letter with a clear and concise statement that states that you are resigning. It is important to include the date of your last day of work in the letter. Additionally, express gratitude for the opportunity to work with the company.
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Use Professional Language: Use a professional and formal tone throughout the letter. Avoid using harsh or negative language that could reflect poorly on you as an individual.
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Mention the Reason for Resigning: It is important to mention the reason for resigning in the letter. However, be careful not to reveal too much personal information or anything that could be perceived as negative about the company or colleagues.
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Offer Assistance: Offer to help your employer in any way possible during the transition process. This could include training your replacement, completing certain tasks, or assisting with finding a new employee to fill your position.
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Express Gratitude: Express gratitude once again and thank your employer for the positive experiences and opportunities that you have had while working with the company. Express your intention to remain professional and maintain a positive relationship in the future, even after you have left the company.
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Proofread: Before submitting your resignation letter, make sure to proofread it carefully. Check for grammatical and spelling errors, and ensure that the letter is well-organized and easy to follow.
Overall, writing an English resignation letter requires a combination of professionalism, gratitude, and clarity of communication. With these tips, you can write a thoughtful and well-written letter that will help you leave your current role on a positive note and pave the way for future opportunities.
English Resignation Letter Template FAQs
What is an English Resignation Letter Template?
An English Resignation Letter Template is a pre-designed format that provides guidance on how to write a resignation letter in the English language.
Why do I need an English Resignation Letter Template?
An English Resignation Letter Template can help you write a clear and concise resignation letter that effectively communicates your intention to resign from your job to your employer.
What should be included in an English Resignation Letter?
An English Resignation Letter typically includes the reasons for resigning, the date of resignation, contact details for future correspondence, and a formal tone throughout the letter.
Can I personalize my English Resignation Letter Template?
Yes, you can personalize your English Resignation Letter Template by adding your specific details such as your name, job title, and reasons for resigning.
Is it mandatory to use an English Resignation Letter Template?
No, it is not mandatory to use an English Resignation Letter Template, but it can be helpful in ensuring that you cover all necessary aspects of a resignation letter and present it in a professional tone.
What is the ideal length of an English Resignation Letter?
An English Resignation Letter should be brief and to the point. Ideally, it should not exceed one page.
When should I submit my English Resignation Letter?
You should submit your English Resignation Letter at least two weeks in advance of your planned resignation date, to give your employer enough time to find a replacement for your position.
What is the best way to submit my English Resignation Letter?
You can submit your English Resignation Letter in person or via email, depending on your employer’s preference. It is recommended to provide a hard copy of the letter as well as a digital copy for record-keeping purposes.
Wrapping up your letter with a smile
That’s it, folks! We hope you found our English resignation letter template helpful in writing your own resignation letter. Don’t forget to proofread and make any necessary changes before sending it out. We wish you all the best with your future endeavors. Thanks for stopping by and reading our article. Please feel free to visit us again for more exciting and useful tips. Have a great day!