So you’ve decided to move on from your current job and want to do it properly? Look no further! We’ve got you covered with our English Resignation Letter Template. It’s easy to understand and you can modify it as much as you need to fit your specific situation. Quitting a job can be tough, but our template should help make the process a lot smoother. Read on to learn how to make use of this helpful tool.
The Best Structure for English Resignation Letter Template
Resigning from a job can be a difficult process, but having a well-written resignation letter can make the process smoother for both you and your employer. Here is the best structure for writing an English resignation letter template in a casual tone of voice.
Opening Paragraph: Begin the letter by stating your intention to resign and the date when you plan to leave. This paragraph should also express gratitude to your employer for the opportunities and experience you have gained while working for the company.
Middle Paragraphs: This is where you can elaborate on the reasons for your resignation, but keep it brief and professional. If you are leaving for another job, express your excitement for the new opportunity without bashing your current employer. If you are leaving due to personal reasons, keep the explanation vague and general while thanking your employer for their understanding and support during your time at the company. You can also include any offers to help with the transition process before your departure.
Closing Paragraph: End the letter with a final expression of gratitude and well wishes for the company and your colleagues as you move on to new endeavors. Offer to provide any assistance needed during the transition and provide your contact information in case of any future correspondence.
Remember, your resignation letter should always be professional and courteous, even if you are leaving on less-than-stellar terms with your employer. Stick to the structure outlined above and keep your tone respectful and positive. By doing so, you can maintain a good reputation and possibly even open doors for future opportunities.
7 Samples of English Resignation Letter Template for Different Reasons
Sample Resignation Letter – Personal Reason
Dear [Manager’s Name],
I regret to inform you that I have decided to resign from my position at [Company Name] due to personal reasons. After much consideration and reflection, I have come to the difficult decision that it is in my best interest to step down from my role.
I want to thank you for the opportunities you have given me during my time here. I have grown both personally and professionally, and it is with a heavy heart that I say goodbye.
Please let me know if there is anything I can do to assist with the transition process. I will ensure that my duties are fulfilled to the best of my ability until my last day of work, which will be on [Last day of work].
Thank you once again.
Sincerely,
[Your Name]
Sample Resignation Letter – Higher Education Pursuit
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position at [Company Name]. While I have enjoyed my time here, I have decided to pursue higher education opportunities that will assist me in furthering my career.
I would like to extend my thanks to you and the entire team for your support and guidance during my tenure. The experience and knowledge that I have gained while working with you all cannot be underestimated, and I will always be grateful for it.
I will ensure that I complete all my responsibilities and projects before I leave on my last day of work, which will be on [Last day of work]. Please let me know if there is anything else I can do to help during this transition period.
Thank you for everything.
Sincerely,
[Your Name]
Sample Resignation Letter – Relocation
Dear [Manager’s Name],
It is with a heavy heart that I am resigning from my position as [Your position] at [Company Name]. My family and I will be relocating to another city for personal reasons, and this decision was not an easy one to make.
I want to thank you for the experience, support, and understanding you have given me during my time here. I have enjoyed working with and learning from you. I will ensure that I complete all my remaining tasks professionally before I leave on [Last day of work].
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
Sample Resignation Letter – Career Growth
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your position] at [Company Name], effective [Last day of work]. I have decided to pursue other career growth opportunities.
I would like to express my gratitude for the support, guidance, and experience you have given me during my tenure. It has been a valuable experience to work with you and the entire team, and I will never forget it.
Please let me know how I can assist in the transition process during my remaining time here.
Thank you for everything!
Sincerely,
[Your Name]
Sample Resignation Letter – Conflict with Management
Dear [Manager’s Name],
It is with reluctance that I tender my resignation from my position as [Your position] at [Company Name]. My decision to leave comes after much thought and reflection over the past few weeks. I have concluded that the conflicts I am presently experiencing with some members of management are having a negative impact on my job satisfaction, productivity and personal well-being.
I would like to express my gratitude to you for presenting me the opportunity to work with [Company Name]. Despite my conflicts with certain management members, I have thoroughly enjoyed working with and learning from you. I intend to fulfill my duties as professionally and ethically as possible until my last day of work, which will be on [Last day of work].
Thank you for understanding my plight and for your support.
Sincerely,
[Your Name]
Sample Resignation Letter – Medical Reason
Dear [Manager’s Name],
I am deeply sorry to inform you that I am resigning from my position as [Your position] at [Company Name], effective [Last day of work], due to certain medical reasons. After much contemplation and discussion with my doctors, I have decided that it is in my best interest to do so.
I want to extend my appreciation for the support, understanding, learning opportunities and experiences that you and the company have provided me during my tenure. I will do everything in my power to ensure a seamless and smooth transition and completion of all my current responsibilities before I leave. Please let me know how I can assist with the transition process.
Your guidance and cooperation are greatly appreciated.
Thank you very much!
Yours sincerely,
[Your Name]
Sample Resignation Letter – Better Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I announce my resignation from my position as [Your position] at [Company Name] effective [Last day of work]. I have been presented with a fantastic opportunity that I could not pass up. Therefore, I must take this next step in my career development.
I would like to thank you for the incredible experiences and all the knowledge that I have gained. You and the team have made me feel included, valued, and respected throughout my tenure. It has been an opportunity to look up to such experienced professionals who have provided me with guidance during my time here, for which I am truly grateful.
I will do all that I can to make the transition period as smooth and seamless as possible. Please let me know what I can do to facilitate it.
Please allow me to extend my best wishes for [Company Name’s] continued success and growth.
With regards,
[Your Name]
Tips for Writing an English Resignation Letter Template
Resigning from a job can be stressful and emotional, but writing a resignation letter doesn’t have to be. Here are some tips for crafting an effective and professional resignation letter in English:
- Keep it concise and to-the-point. Your resignation letter should be brief, but still convey all the necessary information. Don’t ramble or include unnecessary details
- Be cordial and professional. Remember that you’re still representing yourself and your employer, so maintain a polite and courteous tone throughout the letter.
- Start with a clear statement of resignation. Your first sentence should clearly state that you’re resigning and the date when your resignation is effective.
- Explain why you’re leaving (optional). While you don’t have to explain why you’re leaving, it can be helpful for your employer to understand your reasons. Keep it vague and positive, even if your reasons are negative.
- Mention your appreciation. If you had a positive experience working for your current employer, it’s worth mentioning. Thank them for the opportunity and any skills you’ve developed while working there.
- Offer to help with the transition. If it’s feasible, offer to help your employer with the transition process. This can help them to see that you’re a team player and that you’re committed to ensuring a smooth handover.
- Provide your contact information. Make sure to include your contact information so that your employer can reach out to you if needed in the future.
- End on a positive note. Like any letter, end with a positive note. Offer your sincerest good wishes for your employer and colleagues, and express your gratitude for the opportunity to have worked with them.
Remember that your resignation letter is often the last impression you’ll leave with your employer, so make it a good one. A well-written and professional resignation letter can help you to maintain positive relationships and may even open doors for future opportunities.
English Resignation Letter Template FAQs
What is an English resignation letter template?
An English resignation letter template is a pre-designed letter format that you can use to resign from your job in a professional manner.
When should I use an English resignation letter template?
You should use an English resignation letter template when you want to resign from your job and need a professional way to do so. The template can save you time and effort in drafting the letter.
What should I include in an English resignation letter?
An English resignation letter should include your name, position, company name, date, reason for resigning, last day of work, and a thank-you note to your employer and colleagues. You can add any additional details as necessary.
Is it necessary to give a reason for resigning in an English resignation letter?
No, it is not necessary to give a reason for resigning in an English resignation letter. However, it is recommended to provide a brief explanation to maintain a positive professional relationship with your employer.
Do I need to mention my future plans in an English resignation letter?
No, it is not necessary to mention your future plans in an English resignation letter. You can keep the letter professional and concise.
Can I personalize an English resignation letter template?
Yes, you can personalize an English resignation letter template by adding your own details and editing the text as needed. However, make sure to maintain a professional tone in the letter.
How do I submit an English resignation letter?
You can submit an English resignation letter in person, via email, or through mail. Make sure to follow your company’s protocol for submitting a resignation letter.
Wrap It Up
So that’s it, folks! I hope this English Resignation Letter Template has helped you nail down a professional and courteous way to tender your resignation. Remember, leaving your job can be challenging, so it’s essential to make the process as smooth as possible. Just copy and paste our template, make sure to change the details to match your situation, and voila! You’re all set. Thanks for reading, and we hope to have you back here soon for more useful tips and templates!