Hey there! Have you ever been asked by a potential employer to provide an employment verification letter? It’s a common request in Malaysia that many individuals might need to fulfill to secure their dream job. But fret not, we’ve got you covered! In this article, we’ll provide you with employment verification letter samples that you can use as a reference or edit as per your requirement. So, whether you’re a fresh graduate or an experienced professional, our samples will cater to your needs. Let’s dive in and explore the various formats and templates available for employment verification letters in Malaysia.
The Best Structure for Employment Verification Letter Sample in Malaysia
When writing an employment verification letter in Malaysia, it is crucial to have a clear and professional structure that will provide accurate and relevant information about the employee. Here is one of the best structures that you can use:
Heading
The letter should begin with a heading that includes vital information such as the company’s name, address, phone number, and email address. The heading should also include the date the letter was written and the recipient’s name and address.
Introduction
The introduction should provide a brief overview of the employee’s position in the company and their duration of employment. This section should also state the purpose of the letter and why the verification of employment is necessary.
Body Paragraphs
The body paragraphs of the letter should contain detailed information about the employee’s job position, responsibilities, salary, and employment status. You can also include information about the employee’s job title, the date they were hired, and if their job is permanent or temporary.
If the employee is no longer with the company, you can provide the reasons for their departure and the date of termination. It is also crucial to mention if the employee was terminated due to poor performance or any inappropriate behavior.
Conclusion
The conclusion should summarize the information provided in the letter, including the employee’s position, duration of employment, and current employment status. The conclusion should end with a statement that verifies the employee’s employment and invites the recipient to contact the company for any further inquiries.
In conclusion, having a clear and professional structure for your employment verification letter will make it easy for the recipient to understand the employee’s job position and status. By following the best structure, you can ensure that the letter provides accurate and relevant information, enabling you to verify the employee’s employment status, which is crucial in various circumstances.
Employment Verification Letter Samples in Malaysia
Verification of Employment for Visa Application
Dear Sir/Madam,
We are pleased to verify the employment of Mr. John Doe, who has been working with our company, ABC Sdn Bhd, as a Sales Executive since January 2020. Mr. Doe’s job description includes promoting our products and services and achieving sales targets set by the company management.
Mr. Doe is a diligent and dependable employee who consistently meets or exceeds his job performance expectations. We can confirm that he is paid a monthly salary of RM5,000 and is provided with medical benefits and EPF contributions. We highly recommend Mr. Doe for visa application purposes, and his contribution to our company has been invaluable.
Should you have any further inquiries, please do not hesitate to contact us.
Yours faithfully,
ABC Sdn Bhd
Verification of Employment for Bank Loan Application
Dear Sir/Madam,
We are writing this letter to confirm the employment of Ms. Jane Smith, who has been working with our company, XYZ Sdn Bhd, as a Human Resource Executive since July 2019. Ms. Smith’s responsibilities include managing our employees’ payroll and benefits, recruitment, and performance management.
Ms. Smith is a hardworking and committed employee who always meets the deadlines and works well under pressure. Her monthly salary is RM 4,500, and she is entitled to medical benefits, EPF contributions, and annual leave. We confirm that Ms. Smith’s employment is permanent, and there is no conflict or disciplinary action taken against her.
We highly recommend Ms. Smith for a bank loan application as we believe that she is financially stable and capable of fulfilling her financial commitments. Please do not hesitate to contact us if you require further information.
Thank you for your attention.
Yours sincerely,
XYZ Sdn Bhd
Verification of Employment for Immigration Purposes
Dear Sir/Madam,
We are delighted to verify the employment of Mr. David Lee, who has been working with our company, QRS Sdn Bhd, as a Software Developer since November 2018. Mr. Lee’s role includes developing and testing software applications that support our company’s operations.
Mr. Lee is an excellent team player, who is highly skilled, innovative and always willing to help his colleagues. His monthly salary is RM 6,000, and he is given medical benefits, annual leave, and EPF contributions as part of his employment package. We can confirm that Mr. Lee is still working with us and his employment status is permanent.
We highly recommend Mr. Lee for any immigration purposes as he has good character and always complies with the rules and regulations set forth by the company and the governing bodies.
Should you require any further information, please feel free to contact us.
Yours faithfully,
QRS Sdn Bhd
Verification of Employment for Employment Opportunities
Dear Sir/Madam,
We are pleased to verify the employment of Ms. Mary Tan, who has been working with our company, MNO Sdn Bhd, as an Account Manager since January 2019. Ms. Tan is a highly motivated and results-driven employee who has made significant contributions to our company’s growth and success.
Ms. Tan’s job description involves overseeing the sales processes, managing customer relationships and ensuring the delivery of quality products and services to clients. Her monthly salary is RM 8,000, and she is also given medical benefits, EPF contributions, and annual leave. We confirm that Ms. Tan’s employment with us is permanent, and there is no conflict or disciplinary action taken against her.
We highly recommend Ms. Tan for any employment opportunities, as she is an exceptional employee who has proven her ability to perform under pressure and to exceed the expectation set by the company.
Please do not hesitate to contact us if you need any further information.
Yours sincerely,
MNO Sdn Bhd
Verification of Employment for Rental Application
Dear Sir/Madam,
We are writing to confirm the employment of Mr. Jack Lim, who has been working with our company, PQR Sdn Bhd, as a Graphic Designer since July 2017. Mr. Lim is responsible for creating designs, promotional materials and illustrations for various company projects and clients.
Mr.Lim is a creative and skilled employee who consistently delivers high-quality designs that meet our clients’ expectations. His monthly salary is RM 5,500, and he is entitled to medical benefits, EPF contributions, and annual leave. We confirm that Mr. Lim is a permanent employee of our company, and he has no disciplinary actions taken against him.
We highly recommend Mr.Lim for rental purposes, as we believe that his employment and financial stability can be relied on. He is also a responsible employee who always meets the deadlines and takes pride in his work.
If you need any further information, please do not hesitate to contact us.
Thank you for your attention.
Yours sincerely,
PQR Sdn Bhd
Verification of Employment for Insurance Purposes
Dear Sir/Madam,
We are glad to verify the employment of Ms. Sarah Khoo, who has been working with our company, EFG Sdn Bhd, as a Market Researcher since October 2018. Ms. Khoo’s job description includes conducting primary and secondary research, analyzing data, and generating insights to support our marketing decisions.
Ms. Khoo is a dedicated employee who is highly analytical, detail-oriented and a good communicator. Her monthly salary is RM 6,500, and she is entitled to medical benefits, annual leave, and EPF contributions. We confirm that Ms. Khoo is a permanent employee of our company, and she has no disciplinary actions taken against her.
We highly recommend Ms. Khoo for insurance purposes, as she is financially stable and capable of fulfilling her insurance obligations. Her excellent relationship management skill makes her a valuable asset to our company, and we trust that she will exhibit the same level of responsibility in managing insurance claims.
If you have any questions regarding Ms. Khoo’s employment, please do not hesitate to contact us.
Yours faithfully,
EFG Sdn Bhd
Verification of Employment for Academic Recommendation
Dear Sir/Madam,
We are writing to verify the employment of Mr. Amirul bin Ahmad, who has been working with our company, LMN Sdn Bhd, as an Accounting Assistant since March 2019. Mr. Ahmad’s duties include bookkeeping, data entry, and assisting his colleagues in accounting-related tasks.
Mr. Ahmad is a diligent and reliable employee who always delivers his assigned tasks on time. His monthly salary is RM 3,500, and he is entitled to medical benefits, annual leave, and EPF contributions. We can confirm that Mr. Ahmad’s employment with us is permanent, and there is no disciplinary action taken against him.
We highly recommend Mr. Ahmad for academic purposes, as his employment proves his aptitude and knowledge of accounting principles. We are confident that he will exhibit the same level of commitment and dedication to his academic pursuit.
Please feel free to contact us if you require any further information regarding Mr. Ahmad’s employment.
Yours truly,
LMN Sdn Bhd
Tips for Writing an Employment Verification Letter Sample Malaysia
Employment verification letters are essential documents that can help individuals prove their employment status to lenders, landlords, and other parties. In Malaysia, these letters are typically written by employers or HR managers and should contain specific information about the employee, such as their job title, dates of employment, and salary details. Here are some tips to keep in mind when writing an employment verification letter sample Malaysia:
- Be clear and concise: The letter should clearly state the purpose of the letter and the facts related to the employee’s employment status. Avoid using technical terms or jargon that the reader may not understand.
- Include accurate information: Double-check all the facts to ensure that the information is accurate, such as the employee’s full name, job title, dates of employment, and salary details.
- Use a professional tone: The letter should reflect a professional tone and should be written formally. Avoid using humor or informal language.
- Maintain confidentiality: The letter should not contain any confidential information about the employee, such as their medical condition or personal details.
- Respond in a timely manner: In case of a request for an employment verification letter, make sure that the letter is provided in a timely manner to the requesting party.
As an employer, providing an employment verification letter to your employees can be beneficial to them. It can help them secure a loan, rent an apartment, or qualify for government assistance. So, it is essential to draft an accurate and professional letter that serves its purpose. By following these tips, you can ensure that your employment verification letter sample Malaysia contains all the necessary information and reflects a professional tone.
FAQs related to Employment Verification Letter Sample Malaysia
What is an employment verification letter?
An employment verification letter is a document that confirms an employee’s job status, salary, and other details to their prospective employer, financial institution, or government agency.
Why do I need an employment verification letter?
You may need an employment verification letter to apply for a loan, rent an apartment, or for other official purposes that require proof of employment. This letter can help you demonstrate your job status, salary, and other details to the relevant parties.
Who can provide an employment verification letter?
Usually, your employer or HR department can provide an employment verification letter. This letter may be on the company’s letterhead, and should contain all relevant information about your job status and salary.
What details should be included in an employment verification letter?
An employment verification letter should include details such as your job title, employment start date, salary, and any other relevant information requested by the recipient.
Is there a standard format for an employment verification letter?
While there is no standard format for an employment verification letter, it should be on official company letterhead, include specific details about your job status, and be signed by an authorized representative of the company.
How long does it take to obtain an employment verification letter?
The time it takes to obtain an employment verification letter may vary depending on your company’s policies and procedures. You should allow ample time for your employer or HR department to review your request and provide the necessary information.
Is it possible to get a sample employment verification letter for Malaysia?
Yes, you can find sample employment verification letter templates online or through your HR department in Malaysia. It’s important to ensure that the letter contains all the necessary details required by the recipient.
Wrap it Up!
Well, that’s it for now. We hope you found our employment verification letter sample Malaysia useful and informative. Remember, it is always important to verify potential employees’ work history and qualifications. Be sure to check out our other useful resources and tips on employment and HR matters. Thanks for stopping by, and we hope to see you again soon!