Are you on the verge of your employment end date, but wish to extend your tenure with your current employer? Well, you’ve come to the right place. We’ve got just the thing to help you out – an employment extension request letter sample. With this, you can easily craft a letter that puts forth your request for an extension in a professional manner.
These samples serve as great templates and provide a stepping stone towards drafting your own letter. You can customize and mold them as needed, making the letter personal to your situation and the job in question.
Not sure where to find these samples? Don’t worry, we’ve got you covered. With a simple Google search, you can find a wide range of extension request letter samples that are free and easy to access.
So, what are you waiting for? Take advantage of these samples and show your current employer that you are interested in continuing your employment with them. Extend your relationship with them, and enjoy the benefits of job security and stability.
The Best Structure for Employment Extension Request Letter Sample
When requesting an employment extension, it is important to structure your letter in a clear and concise manner that effectively outlines your request for additional time. Here are some tips for structuring your letter:
1. Introduction: Your letter should start with a clear introduction that explains the purpose of your letter and outlines your current situation. Be sure to include your full name, job title, and the name of your current employer.
2. Reason for Extension: In the next paragraph, explain your reason for requesting an extension. Be specific and provide as much detail as possible. If you have experienced any unique circumstances, such as a family emergency or a health issue, be sure to include them in this section.
3. Proposed Length of Extension: Outline the specific length of time that you are requesting for the extension. This is important, as it gives your employer a clear idea of how long you will need to complete your tasks.
4. Impact on Work: Explain how the extension will impact your work and the company. It is important to provide your employer with an understanding of the consequences that may arise if your request is not approved. Be sure to outline any additional support you may need during this time.
5. Conclusion: Summarize your request in the conclusion and thank your employer for their consideration. Be sure to provide all of your contact information and offer to discuss your request further if needed.
When writing your employment extension request letter, it is important to keep your tone professional, yet casual. You want to come across as respectful and understanding, but also assertive in your need for additional time. Remember to proofread your letter carefully for typos or grammatical errors and to ensure that you have clearly stated your case.
7 Sample Employment Extension Request Letters for Different Reasons
Sample Letter Requesting Employment Extension for Personal Reasons
Greetings,
I am writing to respectfully request an extension of my employment with your company due to personal reasons. My mother has recently fallen ill, and I am needed at home to assist with her care. As a result, I am unable to adhere to the original end date of my contract.
I understand that this extension may be an inconvenience, and I appreciate any effort made to accommodate my request. I am committed to fulfilling my duties to the best of my abilities during this time and look forward to contributing to the continued success of the company.
Thank you for your understanding.
Best regards,
[Your name]
Sample Letter Requesting Employment Extension for Medical Reasons
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to request an extension of my employment due to medical reasons. I have recently been diagnosed with [medical condition], and my treatment plan requires that I take time off for appointments and procedures.
Although I am committed to completing my work to the best of my abilities, I acknowledge that I may need additional time to complete my tasks. Through this letter, I request that my contract is extended by [number of months] months to ensure that I am able to maintain my health while simultaneously fulfilling my responsibilities in the company.
Thank you so much for your understanding and support.
Sincerely,
[Your name]
Sample Letter Requesting Employment Extension for Upcoming Maternity/Paternity Leave
Dear [Supervisor’s Name],
I hope this letter finds you well. As you may already be aware, I will soon be taking maternity/paternity leave from work to care for my new child. However, I would like to request an extension of my employment contract upon my scheduled return, as I intend to provide my baby with the attention and care he/she needs.
With that said, I am hoping to add an additional [number of months] of extension to my contract to allow more time to adjust to the needs of my child during these early stages of their life.
Thank you for your attention and support in this matter. I will be more than happy to discuss this proposal in detail and reach an agreement that is mutually beneficial for the company and myself.
Respectfully,
[Your name]
Sample Letter Requesting Employment Extension for Educational Purposes
Dear [Supervisor’s Name],
It is with great gratitude that I have been able to work under the auspices of this organization. As a result, I am writing to request an extension of my employment contract so I can pursue a degree in [area of study] on a part-time basis.
By enrolling in this course, I will acquire additional knowledge and uplift my skills, which will enhance my contribution to the organization significantly. It is my intention to ensure that the workload will not be affected – if given the opportunity, I will work around my study timetable and put extra effort when necessary.
Thank you for your consideration. I would be more than happy to schedule a meeting to further discuss this request.
Thank you and regards,
[Your name]
Sample Letter Requesting Employment Extension for Temporary Project
Dear [Name of Supervisor],
I am grateful for the opportunity to work for [Company Name]. I am writing this letter to request a job extension in light of a project that has extended its timeline. The project is an intense undertaking that requires more time than initially anticipated. However, I am committed to implementing it to the end because I believe that it holds high strategic significance for the company.
I request an additional amount of time of [number of months] months to complete the project. I understand the inconvenience it may cause, and I appreciate any efforts and accommodations made to avail this opportunity.
Thank you for allowing me to express my request. I remain committed to providing superior service to the company. Please notify me if there are any steps required of me to see this request through.
Respectfully,
[Your name]
Sample Letter Requesting Employment Extension for Relocation
Dear [Supervisor’s Name],
I am writing this letter to request an extension of my employment contract for reasons related to my relocation. I will be relocating to a new state with my family to start a new chapter of our lives, and I would like to request an extension of my contract to enable me to relocate and settle into my new environment.
With that said, I would like to request an additional [number of months] months of extension to my contract to allow me to effectively plan and adjust to my new environment. I will work diligently to ensure that my existing work is not affected and search for ways to alleviate any inconveniences that this situation may cause.
Thank you for your understanding and support.
Sincerely,
[Your name]
Sample Letter Requesting Employment Extension for Transitioning Purpose
Dear [Supervisor’s Name],
It has been a privilege working for this company, and I have gained immense experience and skill over the years. However, I feel it is time for me to transition on to something different where I can explore my potential and apply my skills effectively.
I would like to request an extension of my employment contract to enable me to effectively transition from my current role to a new one smoothly. I am willing to train my replacement and guide them as the new skills are acquired. With this in mind, I would like to request an additional [number of months] of extension to my contract to help ensure that the transition is as seamless as possible.
Thank you for your understanding and support.
Regards,
[Your name]
Tips for Writing an Employment Extension Request Letter
If you are in need of an employment extension request letter, there are a few important things to keep in mind. Here are some tips to guide you through the process:
1. Be Polite and Professional
The tone of your letter should be respectful and professional. Even though you may be asking for an extension due to personal circumstances, it’s important to demonstrate that you take your job seriously and value the employer’s time. A polite request is much more likely to be heard and considered.
2. Be Clear and Concise
Your letter should clearly state the reason for the extension and the expected timeline. Avoid using vague or confusing language that may leave the employer unsure of what you are asking for. Provide a brief but detailed explanation of why you need the extension and be specific about how much additional time you need.
3. Provide Supporting Documentation
If there is any documentation that supports your request for an extension, include it with your letter. This could include medical certificates, police reports, or other relevant documents. Providing this evidence will help your employer understand your situation and make an informed decision about whether to grant the extension.
4. Express Gratitude
Remember to thank your employer for their understanding and support. It’s important to show appreciation for the opportunity to work with the company and the flexibility they are providing. This will help create a positive relationship moving forward.
5. Proofread Carefully
Ensure that your letter is free of spelling and grammar errors. A poorly written letter can undermine your request, making it appear less serious or important. Take the time to review your letter carefully and make any necessary corrections before submitting it.
By following these tips, you can increase your chances of getting the employment extension you need. Remember to stay calm, be respectful, and provide clear and concise information. Good luck!
Employment Extension Request Letter Sample FAQs
What should be the subject of my employment extension request letter?
The subject of your employment extension request letter should clearly state that you are requesting an extension of your employment contract. For example, “Request for Extension of Employment Contract.”
What information should I include in my employment extension request letter?
You should include information such as your name, job title, current employment term, reason for requesting the extension, proposed extension term, and any other relevant details. Be sure to also express gratitude for your current employment and highlight your enthusiasm for continuing to work with the company.
How far in advance should I submit my employment extension request letter?
You should submit your employment extension request letter at least two to three weeks before the expiration of your current employment contract. This will give your employer ample time to review your request and make a decision.
What if my employer denies my employment extension request?
If your employer denies your employment extension request, you can request feedback on the decision and ask if there are any alternatives or possible options for negotiation. If necessary, you may need to start exploring other potential employment opportunities.
Can I negotiate the terms of my employment extension?
Yes, you can negotiate the terms of your employment extension. This may include discussing aspects such as salary, benefits, work schedule, and job responsibilities.
Is it appropriate to include my resume in my employment extension request letter?
It is generally not necessary to include your resume in your employment extension request letter, as your employer should already have your employment history and qualifications on file. However, if you have had recent significant accomplishments or experiences that are relevant to your extension request, you may include a brief summary of these in your letter.
Should I follow up with my employer after submitting my employment extension request letter?
It is appropriate to follow up with your employer one to two weeks after submitting your employment extension request letter to confirm receipt and to inquire about the status of your request. However, try to avoid being overly pushy or demanding in your follow-up communication.
Thanks for stopping by!
I hope this article has been helpful in providing you with a good understanding of how to write an employment extension request letter. Remember to always be courteous and professional in your correspondence with your employer. Don’t forget to proofread and always offer gratitude for the consideration of your request. If you have any questions or feedback, feel free to leave a comment below. See you again soon for more tips and tricks!