Have you ever sat down to type out a resignation letter and realized it’s harder than it looks? Whether it’s because you don’t know where to start or you’re feeling unsure about how to word things, we’ve all been there. Luckily, there’s an easy solution: sending an email with your resignation letter attached. With this method, you’ll have everything in one place and can easily track when it was received. Plus, it’s so much simpler than printing out a physical letter and delivering it in person. If you’re feeling stuck, don’t worry – there are plenty of examples out there that you can use and edit as needed. So, take a deep breath and get ready to hit send on that resignation email with confidence.
The Best Structure for Email With Resignation Letter Attached
So, you’ve come to a decision to resign from your current job and now it’s time to write your resignation letter. But before you hit the send button, you need to make sure that your email with resignation letter attached is well-structured and professional. Here are some tips on the best structure for your email with resignation letter attached.
The first thing you want to include in your email is a clear and concise subject line. This subject should clearly state that you are resigning and your last day of work. It will help your employer to identify the purpose of the email and to ensure proper handling of your resignation. A good example of subject line is “Resignation Letter – Last Day of Work.”
Now that you have a subject line, it’s time to start your email with a polite greeting or salutation. You don’t need to go overboard, a simple “Dear [Manager’s Name]” or “Hello [Manager’s Name]” will do just fine. After the greeting, you can proceed with the body of the email.
The body of your email should be brief, yet informative. You want to provide some context around your resignation and briefly state your reasons why you have decided to move on. But be mindful of your tone and avoid being negative or critical about your employer or colleagues. You may also want to express your appreciation for the opportunities and experience you’ve gained during your tenure with the company.
Next, you need to indicate that you have attached your resignation letter to the email. You can do this by stating something like “Please find attached my resignation letter.” This will help your employer to know that there is an accompanying document that they should review.
Finally, close your email politely. You can say something like “Thank you for your understanding and support during my time here. I wish you and the company all the best in the future.” It’s also a good idea to include your contact information in case your employer needs to follow up with you.
In summary, the best structure for an email with a resignation letter attached is a clear subject line, polite greeting, brief body explaining your resignation, and closing with appreciation and contact information. By following these guidelines, you can ensure that your resignation process goes smoothly and professionally.
Email With Resignation Letter Attached Samples
Sample Resignation Email Due to Personal Reasons
Hello [Manager’s Name],
I am writing to let you know that I will be resigning from my position at [Company Name]. Unfortunately, due to personal reasons, I can no longer continue working at the company. It was not an easy decision to make, but I believe it is the best one for me at this time.
I would like to express my gratitude for the opportunity to work with such a great team, and for the valuable experience I gained during my time here. I appreciate the support and guidance provided by yourself, and the rest of the management team.
Please find attached my formal resignation letter, as well as any other paperwork that may be required. I will do everything I can to ensure a smooth transition, and I am happy to assist in any way I can before my departure.
Thank you for your understanding and support during this difficult time. I wish the company continued success in the future.
Kind regards,
[Your Name]
Sample Resignation Email Due to Relocation
Dear [Manager’s Name],
It has been a pleasure working for [Company Name], but unfortunately, I will be resigning from my position as I will be relocating to [City, State]. The move is a personal decision and not related to work. My last day of work will be [Date].
I want to thank you and the entire team for your support throughout my time at the company. I have gained invaluable experience and made many lasting relationships. I will miss the team and everything I have contributed to the company, and I hope that we can keep in touch in the future.
Please find attached my formal resignation letter. I am happy to assist with the transition and help in any way I can before my departure. Please let me know if there is anything that I can do to facilitate this.
Thank you for your understanding and support. I wish the company and the team all the best for the future.
Best regards,
[Your Name]
Sample Resignation Email Due to Health Concerns
Dear [Manager’s Name],
It is with deep regret that I inform you that I must resign from my role at [Company Name] effective immediately. Recently, I have received some intimidating news relative to my health. I have no other choice but resign.
Please know that the decision was not easy to make, but under the circumstances, it is the best one for me. My time at [Company Name] was both challenging and rewarding, and I will always cherish the experiences I had while I was part of the team.
Thank you for all of the support, guidance, and encouragement that you and the entire team have provided me during my tenure. I have gained an abundance of knowledge and skills in [The duration of work], and I hope that I have made valuable contributions to the company.
Attached to this message, you will find my resignation letter. I do not have a designated replacement, but I am willing to do everything I can to help facilitate a smooth transition of my duties.
Thank you very much for everything, and please accept my sincerest well-wishes for the company.
Regards,
[Your Name]
Sample Resignation Email Due to Career Advancement opportunity
Dear [Manager’s Name],
I wanted to personally inform you that I am resigning from my position as [Job Title] at [Company Name]. I have recently been offered a new opportunity that I believe is the next step in my career. My last day of work will be [Date].
I want to take the time to thank you and the entire team for making my time at [Company Name] such a rewarding experience. I have grown personally and professionally while working with the best team in the business. It was an honor to work with such exceptional managers and colleagues.
Please find attached my resignation letter. I want to ensure a smooth transition during my departure from the company. I am willing to work with you to provide any information that you need or train a new hire to take over my responsibilities.
Thank you for everything that you have done for me professionally, and I hope that the company and the team continue to thrive.
All the best,
[Your Name]
Sample Resignation Email Due to Workplace Bullying
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position at [Company Name]. Unfortunately, the environment at work has become intolerable due to workplace bullying, and it has affected my health and productivity. Therefore, I believe it is best for me to leave the company.
I appreciate the opportunities and experiences that have been given to me while working at [Company Name]. It is deeply regretful that I cannot stay any further.
Please find attached my resignation letter. I will complete my current workload and make any efforts necessary to ensure that my work is finished timely. I will make a smooth transition as appropriate, ensuring that all vital data, files, and projects are handed off.
Thank you for your understanding and support during this difficult time. I wish the company the best and hope that the company is successful in the future.
Regards,
[Your Name]
Sample Resignation Email Due to End of Contract
Dear [Manager’s Name],
I am regretful to inform you that I will be resigning from my position at [Company Name] due to the end of my contract. I am writing to inform you that I will not be renewing the contract following its conclusion on [Date].
I wish to take the chance to express my gratitude to everyone at [Company Name], the team at [Department Name], and everybody that I have worked with since joining the company. During my tenure here, I have learned new skills, formed relationships that will last; teams working in a wonderful company structure and culture.
Attached is my formal resignation letter. Please let me know if there is anything that I can do to ensure a smooth transition. I am more than happy to assist in any way that I can before my departure.
Thank you again for your support over the past few years. I hope that our paths will meet again in the future.
Best regards,
[Your Name]
Sample Resignation Email Due to Unspecified Reasons
Dear [Manager’s Name],
It is with a heavy heart that I write to you to tender my resignation as [Job Title] at [Company Name]. The purpose of my message is to inform you that I will be stepping down from my current role, and my last day of work will be [Date].
I want to take this chance to thank everyone involved with my employment at [Company Name]. During my time here, I have immersed myself in the company culture and worked with some fantastic people, and I will always cherish the experiences that I had here.
Unfortunately, due to unforeseen personal circumstances, I am no longer able to continue in my role at [Company Name]. I understand the inconvenience that this may cause, so please let me know if there is anything that I can do to ensure a smooth transition of my responsibilities.
The associated resignation letter is attached to this email. Please don’t hesitate to contact me if you require any additional information or support.
Thank you for the invaluable experience, the lessons I learned, and the support the company gave me throughout my tenure. I wish the business and employees all the best in the future.
Best regards,
[Your Name]
Tips for Sending Resignation Letter Attached to Email
When quitting your job, it’s important to do so in a professional manner. Sending your resignation letter as an attachment to an email is a common method. Here are some tips to help you ensure that your resignation is received positively:
- Subject Line: Ensure that your email subject line is clear and professional. Use a brief and descriptive subject such as “Resignation Letter – John Doe”. This will help your employer and HR department quickly identify the purpose of the email.
- Greeting: Start your email by addressing your immediate supervisor or HR department. A simple “Dear [Name]” should suffice.
- Introduction: Begin by stating that you’re submitting your resignation along with the attached letter. It’s best to keep this introduction brief and straightforward.
- Resignation Letter: Attach your resignation letter in a document format such as PDF or Word. Ensure that it is well-written and has a clear intention of resigning. Avoid writing or including anything negative about the company or colleagues.
- Closure: Thank your boss and any colleagues you’ve enjoyed working with. Keep it short but sincere. Offer to make the transition as smooth as possible by stating that you’re willing to help in any way possible.
- Format and Proofread: Don’t forget to use professional fonts and double-check spelling, grammar, and punctuation before sending. Remember that this email will be included in your work history, and you don’t want any careless mistakes to remain on your record.
- Timing: Ensure that you’re giving adequate notice and check if there are any contractual obligations tied to your resignation. This usually depends on your company’s policies.
- Follow-up: Reach out to HR to confirm that they received your resignation letter and to ask any follow-up questions. You can also send a separate email to colleagues to inform them of your departure.
Conclusively, quitting a job can be stressful, but being tactful and professional in your resignation will leave a good impression on your employer and colleagues. Use these tips to ensure a smooth transition and to keep your network of professional contacts intact.
Email With Resignation Letter Attached
What is an email with a resignation letter attached?
An email with a resignation letter attached is a formal email message sent to an employer or HR department that includes a resignation letter as an attachment. The email typically serves as a notification of the employee’s intent to leave the company.
What should be included in the email with a resignation letter attached?
The email should include a brief message thanking the employer for the opportunity to work at the company and expressing gratitude for any skills or experience gained during the time of employment. The email should also reference the attached resignation letter and state the effective date of resignation.
What is the purpose of sending an email with a resignation letter attached?
The purpose of sending the email is to provide the employer with formal notice of the employee’s resignation. It also serves as a professional means of communication and helps to ensure that the resignation is handled in a timely and appropriate manner.
When should an email with a resignation letter attached be sent?
The email should typically be sent to the employer or HR department at least two weeks prior to the effective date of resignation. This allows the employer to prepare for the transition and begin the process of finding a replacement if necessary.
How should the resignation letter be attached to the email?
The resignation letter should be attached to the email as a PDF or Word document. The file should be properly named and clearly identified in the email message.
What should be included in the resignation letter?
The resignation letter should include the employee’s name and job title, the date of resignation, and a brief statement of intent to resign. It may also include a reason for leaving or a brief explanation of the decision to resign.
Is it necessary to give a reason for resigning in the email or resignation letter?
No, it is not necessary to provide a reason for resigning in the email or resignation letter. However, if an explanation is provided, it should be professional and tactful.
Catch you later!
Thanks for taking the time to read about emailing your resignation letter. We hope you found this article helpful and informative. Remember, resigning from a job can be stressful, but it’s important to handle it professionally and respectfully. Whether you’re starting a new chapter in your career or taking a well-deserved break, we wish you the best of luck. Don’t forget to visit us again for more tips and advice on navigating life’s twists and turns. Until then, take care and catch you later!