Are you ready to move on from your current job but not quite sure how to break the news to your employer? We’ve got you covered! Introducing our Email Template For Quitting Job, designed to help make your exit as smooth and professional as possible.
This template includes everything you need to craft a polite and concise email that clearly communicates your decision to resign. Whether you’re leaving for a better opportunity, or simply seeking a change of pace, our template has got you covered.
The best part? You don’t have to start from scratch! We’ve provided examples that you can edit and tweak to fit your specific situation. Plus, our casual tone of voice ensures that your email won’t come across as cold or impersonal.
So, if you’re ready to take the next big step in your career, it’s time to say goodbye to your current job. Let our Email Template For Quitting Job guide you, and make your exit as easy and stress-free as possible.
The Best Structure for an Email Template for Quitting Your Job
It’s never easy to quit your job, but sometimes it’s necessary to move on to new opportunities or to improve your work-life balance. Whether you’ve found a better job or just need a change, it’s important to resign professionally and respectfully. Writing an email to quit your job can be challenging, but by following a clear structure, you can make the process easier and maintain a positive relationship with your employer.
Firstly, your email should start with a clear and direct subject line. The subject line should clearly indicate that you are resigning, such as “Resignation – Your Name.” This will ensure that your employer opens and reads your email promptly.
Next, your opening sentence should clearly state that you are resigning and provide the date of your last day of work. This will help your employer to plan ahead and find a replacement if needed. You can also express your gratitude for the opportunity to work with the company and mention some of the positive experiences you had during your time there.
In the body of your email, you should provide a brief explanation of why you are resigning. Be honest and professional, but avoid going into too much detail. Your employer may ask for more information during your exit interview, but the email should be kept brief and to the point.
After explaining why you are resigning, it’s important to express your willingness to help with the transition process. This could involve training your replacement, ensuring that your projects are completed, or updating documentation. By offering your assistance, you can show that you are committed to leaving on good terms and help your employer to maintain continuity in their operations.
Finally, you should close your email with a positive note. You can thank your employer again for the opportunity to work with them and wish them all the best for the future. This will leave a good impression and maintain a positive relationship for future opportunities.
In summary, the best structure for an email template for quitting your job includes a clear subject line, a direct opening sentence, a brief explanation of why you are resigning, an offer to help with the transition process, and a positive closing note. By following this structure, you can resign professionally and respectfully and maintain a positive relationship with your employer.
7 Sample Email Templates for Quitting Your Job
Template #1: Quitting due to family reasons
Dear [Manager’s Name],
I hope this email finds you well. I am writing today to inform you that I will be resigning from my position at [Company Name] effective [date].
Unfortunately, my family situation has changed, and I need to prioritize my time and attention to care for my loved ones. While I have thoroughly enjoyed my time working alongside you and the rest of our team, I have to make this difficult decision for the well-being of my family.
Thank you for your understanding and for the opportunities you have given me. I am available to assist in the transition process as much as I can during my remaining time here.
Sincerely,
[Your Name]
Template #2: Quitting due to health reasons
Dear [Manager’s Name],
I hope this email finds you doing well. I am writing to inform you that I have decided to resign from my position at [Company Name] due to health reasons.
Over the past few weeks, I have experienced some health issues that compel me to take some time away from work to get the necessary treatment and recover fully.
It has been a pleasure working with you, and I appreciate the opportunities I have had while working in this role. I will ensure a smooth handover of duties to my replacement before leaving.
Thank you for your understanding. I am available to discuss the transition process further and assist in any way possible.
Kind Regards,
[Your Name]
Template #3: Quitting due to a better opportunity
Dear [Manager’s Name],
I hope this email finds you doing well. I am writing to inform you that I have decided to resign from my position at [Company Name].
After much consideration and evaluation, I have received an offer that presents a better opportunity for my growth and development. The decision to leave was not an easy one, as I have enjoyed working with you and the rest of the team at [Company Name].
I am grateful for the experiences and lessons I have learned while working here. I will ensure a smooth transition of duties to my replacement and make myself available to assist in the transition process.
Thank you for your support and understanding.
Best regards,
[Your Name]
Template #4: Quitting due to a personal matter
Dear [Manager’s Name],
I hope you are doing well. I am writing to inform you of my intention to resign from my position at [Company Name].
Unfortunately, due to personal reasons, I have to step back from work and prioritize my situation. I understand how this decision may impact the team, and I apologize for any inconvenience my departure may cause.
My time here at [Company Name] has been valuable and productive. I have enjoyed working with you and the rest of the team, and I will miss our interactions. I will do my best to ensure a smooth handover process, so there is no disruption to the team and the work we do.
Thank you for understanding and for the professional relationship we have had during my time here.
Sincerely,
[Your Name]
Template #5: Quitting due to relocating
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you of my resignation from [Company Name] due to relocation. Effective [Date], I will no longer be able to perform my role within the company and have no other alternative but to resign.
It has been a privilege to work with you and the team over the years, and I will greatly miss the relationships and the work environment. I have learned so much from my time here and had the opportunity to work on challenging projects that have contributed to my overall growth.
Thank you for your understanding and support during my tenure.
Best Regards,
[Your Name]
Template #6: Quitting due to a lack of growth opportunities
Dear [Manager’s Name],
I hope you are doing well. After long and careful consideration, I have decided to resign from my position at [Company Name].
I am grateful for the opportunities that you have given me while working in this capacity. However, I feel that potential growth opportunities are limited, and it is time to explore new experiences and challenges.
It is essential to me that I continue to develop myself professionally, which has influenced this decision.
Thank you for your support, guidance, and mentorship during my time here. I will ensure a seamless handover and make myself available to assist in the transition process.
Sincerely,
[Your Name]
Template #7: Quitting due to toxic office environment
Dear [Manager’s Name],
I hope you are well. I am writing to inform you of my resignation from [Company Name] effective [date].
It is not an easy decision to leave a job, but I’ve had to make this choice to prioritize my mental and emotional well-being. During my time with [Company Name], I have experienced a hostile atmosphere and have struggled with feeling unsupported and undervalued.
I would like to stress that this decision was only made after consulting with mentors and support networks who have encouraged me to prioritize my physical and mental health.
I appreciate the opportunities I had to work with you and to develop my skills professionally and personally. During my remaining time here, I will ensure that my work and records are organized and that my responsibilities are transferred to my replacement.
Thank you for everything and for your understanding.
Best regards,
[Your Name]
Email Template For Quitting Job Tips
Leaving a job is never an easy decision, and it can be even more difficult when you have to write an email to your boss resigning from your position. Here are some tips to keep in mind when crafting your email template for quitting job:
- Be professional: Even if you’re leaving on bad terms, keep your email professional and avoid using emotional or confrontational language. Keep your tone respectful and courteous.
- Be direct: Get straight to the point in your email and state that you are resigning from your position. Don’t beat around the bush or try to sugarcoat the news.
- Include the reason for your departure: While you don’t have to go into detail, it can be helpful to explain why you are leaving. This can help your employer better understand your decision and potentially help improve things for future employees.
- Offer to help with the transition: If possible, offer to help with the transition process and train your replacement. This can help ensure a smooth handover and leave a positive impression on your employer.
- Express gratitude: Take the opportunity to express your gratitude for the experience and opportunities you’ve had at the company. Even if you’re leaving due to negative reasons, it’s important to reflect on the positives and show appreciation for any good experiences.
- End on a positive note: Close your email with a positive statement, such as wishing the company continued success or thanking your boss for their understanding. This can help maintain a positive relationship and leave the door open for potential future opportunities.
Remember, while it can be nerve-wracking to send an email resigning from your job, it’s important to handle the situation professionally and respectfully. Use the above tips to help craft an effective and professional email template for quitting job.
Frequently Asked Questions about Email Template for Quitting Job
Can I use this email template to quit any job?
Yes, this email template can be used in any job resignation scenario.
What should I include in the subject line of my email?
Make sure to use a clear and straightforward subject line that includes your intention to resign, such as “Resignation Letter – [Your Name]”.
What’s the ideal length of the email template for quitting job?
The ideal length of the email template for quitting job should be concise and straight to the point. Include only relevant information and keep it to a maximum of one page.
What if I don’t want to disclose the reason for my resignation?
You can avoid disclosing the reasons for your resignation by simply stating your decision to move on to other opportunities.
When is the best time to send my resignation email?
The best time to send your resignation email is before the start of the next business day to give your employer ample time to process and respond to your request.
Do I need to mention my last working day in the email?
Yes, you should mention your last working day in your email to give your employer a clear idea of when your services will no longer be available to the company.
Is it appropriate to thank my employer in my resignation email template?
Yes, it is appropriate to show gratitude to your employer for the opportunities provided during your stay with the company. This gesture of appreciation will also leave a positive impression on your employer and former colleagues.
Should I include my contact information in the resignation email?
It’s recommended to provide your contact information in the resignation email to ensure your employer can reach out to you efficiently for any follow-up or handover activities.
Say goodbye in style and never look back!
It’s been great having you read through this article about the perfect email template for quitting your job. We hope our advice has helped in giving you a boost of confidence and provided guidance on how best to approach the inevitable. Remember, quitting your job can be scary, but it’s also an exciting opportunity to pursue something that you’re passionate about. We encourage you to take a deep breath, use our template as a starting point and embrace the journey ahead of you. Thanks for reading, and we hope to see you again soon!