Are you tired of the same old 9 to 5 grind? Do you find it difficult to keep up with your personal commitments because of your fixed working hours? If this sounds like you, then you might consider requesting your employer for a change of working hours. And to make it easier for you, we have a change of working hours letter to employer template that you can use as a starting point.
Our template provides a clear structure for your letter and allows you to add your own details as needed. You can also find examples of effective language to use when drafting your request. Whether you need to start your workday later, end it earlier, or switch to a different schedule altogether, our template has got you covered.
So if you’re ready to take the next step towards a more flexible work-life balance, head on over to our change of working hours letter to employer template and start editing it to suit your needs. Your employer just might be more open to the idea than you think!
The Best Structure for Change of Working Hours Letter to Employer Template
If you’re approaching your employer for a change of working hours, it’s important to communicate your request clearly and effectively. Not only will this help ensure that your request is taken seriously, but it will also smooth the way for an open and honest conversation about your needs and priorities.
A good structure for a change of working hours letter to employer template includes several key elements:
1. Begin with a polite and professional greeting, addressing your employer by name and title.
2. Clearly state the purpose of your letter. For example, you might say something like, “I am writing to request a change in my working hours from Monday to Friday, 9 am to 5 pm, to Tuesday to Thursday, 10 am to 6 pm.”
3. Explain the reason for your request. This will depend on your individual circumstances. You might need to adjust your working hours to care for a child or elderly relative, or to accommodate other commitments outside of work.
4. Propose a solution. It’s important to show that you’re willing to be flexible and find a solution that works for both you and your employer. You might suggest swapping shifts with a colleague, for example, or taking on additional work outside of your standard hours to compensate.
5. Close your letter by thanking your employer for considering your request, and expressing your willingness to discuss the matter further if needed.
Overall, the key to a successful change of working hours letter to employer template is to be clear, polite, and professional. By communicating your needs and priorities in a respectful and constructive way, you’ll increase your chances of finding a solution that works for everyone involved.
Change of Working Hours Letter Templates
Change of Working Hours Due to Family Responsibilities
Greeting
Dear [Employer Name],
I am writing to request a change in my working hours due to my family responsibilities. As a working parent with young children, I find it challenging to balance the demands of work and family life. While I want to ensure that I am meeting my responsibilities at work, I also need to fulfil my obligations as a parent.
I am requesting that my hours be adjusted so that I can have more time to spend with my family outside of work hours. Specifically, I would like to request a change in my daily start and finish times from 9 AM to 5 PM, to 8 AM to 4 PM. This change would allow me to have more time with my children in the evenings and ensure that I can attend their school and extra-curricular activities.
Thank you for considering my request. I am happy to discuss this further and find a solution that works for everyone.
Complimentary Close
Kind regards,
[Your name]
Change of Working Hours Due to Health Reasons
Greeting
Dear [Employer Name],
I am writing to request a change in my working hours due to health reasons. I have recently been diagnosed with a medical condition that requires me to make some adjustments to my daily routine. The treatment plan I am undergoing involves regular visits to the hospital for treatment, which means that I will need to take some time off work.
To ensure that I can balance my medical appointments and my work, I am requesting a change in my working hours. Specifically, I would like to request that I work four days a week, from Monday to Thursday, instead of the usual five days per week. This change will allow me to schedule my appointments without affecting my work schedule, and ensure that I can rest and recover properly.
Thank you for understanding. I am happy to discuss this further if necessary.
Complimentary Close
Best regards,
[Your name]
Change of Working Hours Due to Commuting Issues
Greeting
Dear [Employer Name],
I am writing to request a change in my working hours due to commuting issues. Recently, I have been experiencing problems getting to work on time due to increased traffic on the roads. This has had a negative impact on my productivity and caused me a lot of stress, which affects my performance at work.
I would like to request a change in my daily start and finish times from 9 AM to 5 PM, to 10 AM to 6 PM. This will allow me to avoid the worst of the rush hour traffic and ensure that I can arrive at work on time. I believe that this change will have a positive impact on my work and enable me to be more productive and efficient in my role.
Thank you for considering my request. I am happy to discuss this further and find a solution that works for everyone.
Complimentary Close
Many thanks,
[Your name]
Change of Working Hours Due to Personal Circumstances
Greeting
Dear [Employer Name],
I am writing to request a change in my working hours due to personal circumstances. Recently, I have experienced some significant changes in my life, which have impacted my ability to work the same hours as before.
Specifically, I would like to request a change in my working hours so that I can work from 10 AM to 6 PM, instead of the usual 9 AM to 5 PM. This change will allow me to attend to my personal needs in the morning and ensure that I can be more productive in the afternoon. I believe that this change will benefit both myself and the company as a whole, as I will be able to work more efficiently and effectively than before.
Thank you for considering my request. I am happy to discuss this further and find a solution that works for everyone.
Complimentary Close
Yours sincerely,
[Your name]
Change of Working Hours Due to Educational Pursuits
Greeting
Dear [Employer Name],
I am writing to request a change in my working hours due to my educational pursuits. As you know, I am currently studying towards a degree in [course name]. While I have been able to balance my studies and work so far, I would like to request some flexibility in my working hours to ensure that I can attend my lectures and complete my assignments.
Specifically, I would like to request a change in my working hours so that I can work from 10 AM to 6 PM, instead of the usual 9 AM to 5 PM. This change will allow me to attend my morning lectures and ensure that I can be more productive in the afternoon. I believe that this change will benefit both myself and the company as a whole, as I will be able to work more efficiently and effectively than before.
Thank you for considering my request. I am happy to discuss this further and find a solution that works for everyone.
Complimentary Close
Regards,
[Your name]
Change of Working Hours Due to Relocation
Greeting
Dear [Employer Name],
I am writing to request a change in my working hours due to my recent relocation. As you know, I have recently moved house, and my new address is further away from the office than my previous residence.
To ensure that I can arrive at work on time and avoid lengthy commutes, I would like to request a change in my current working hours. Specifically, I would like to request a change in my working hours so that I can work from 10 AM to 6 PM, instead of the usual 9 AM to 5 PM. This change will allow me to travel during off-peak hours and avoid rush hour traffic, which will make my commute easier and more manageable.
Thank you for considering my request. I am happy to discuss this further and find a solution that works for everyone.
Complimentary Close
Thank you,
[Your name]
Change of Working Hours Due to Promotion
Greeting
Dear [Employer Name],
I am writing to request a change in my working hours due to my recent promotion. I am thrilled to have been offered the new position, which comes with additional responsibilities and expectations.
To ensure that I can fulfil my new role effectively, I would like to request a change in my current working hours. Specifically, I would like to request a change in my working hours so that I can work from 8:30 AM to 4:30 PM, instead of the usual 9 AM to 5 PM. This change will allow me to attend meetings and manage my workload more efficiently, without affecting the quality of my work or my availability to colleagues and clients.
Thank you for considering my request. I am happy to discuss this further and find a solution that works for everyone.
Complimentary Close
Sincerely,
[Your name]
Tips for Writing a Change of Working Hours Letter to Your Employer
Changing working hours can be a tough decision, especially if you’ve been working the same hours for a long time. However, if you need to take care of your family, pursue further studies, or simply have a better work-life balance, then it is essential to negotiate your working hours with your employer. To help you write a persuasive and effective letter, here are some tips to consider:
Be clear and concise: Make sure that you state your reason for changing your working hours in a clear and concise manner. The employer needs to understand why you want to change your hours, and how the change will benefit both you and the company. Don’t beat around the bush, but get straight to the point.
Be professional: Remember that this is an official document, and therefore, it should be professional in tone and language. Avoid using slang or informal language, and use proper grammar and punctuation. Address your employer with respect and courtesy, and thank them for their time and understanding.
Explore the options: Before you write your letter, explore all your available options for changing your working hours. Consider different hours, shifts, or even working from home. Be open to compromises and suggestions, and don’t come across as stubborn or entitled. Remember, this is a negotiation, not a demand.
Provide a plan: If you are proposing specific changes to your working hours, then provide a plan or schedule that outlines your proposed hours. This can help your employer see the practicality of your request, and also assure them that you are committed to making the change work. Be prepared to discuss any potential challenges or issues with your proposed schedule.
Follow up: It’s essential to follow up on your letter in person or via email. This shows your employer that you are serious about your request, and also gives you an opportunity to discuss any questions or concerns they may have. Be open to feedback and suggestions, and keep the lines of communication open throughout the negotiation process.
In conclusion, writing a change of working hours letter can be a daunting task, but with these tips, you can increase your chances of success. Remember to be clear, professional, and open to negotiation, and always approach the conversation with respect and courtesy. Good luck!
Frequently Asked Questions
What is a change of working hours letter to employer template?
A change of working hours letter to employer template is a pre-formatted letter that employees can use to request a change in their working hours. It outlines the need and justification for the change and the proposed new working hours.
Do I need to provide a reason for the change of working hours?
Yes, it is recommended that you provide a valid reason for your requested change in working hours. This helps your employer to understand your need and justification and can increase the chances of your request being granted.
Is it mandatory to mention my proposed new working hours in the letter?
Yes, it is important that you mention your proposed new working hours in the letter. This helps your employer to evaluate your request and determine if they can accommodate your new schedule.
What should I do if my employer does not respond to the letter or denies my request?
If your employer does not respond to the letter or denies your request, you should schedule a meeting to discuss the matter further. It is important to approach the situation in a professional and respectful manner.
Can I include a request for a pay increase in the letter?
Yes, you can include a request for a pay increase in the letter, but it is important to justify why you should receive a pay increase. This should be based on your increased responsibilities or longer hours of work.
Do I need to sign the letter?
Yes, you should sign the letter before submitting it to your employer for review. This validates the letter and makes it a formal request.
What is the recommended timeline for submitting the letter?
The recommended timeline for submitting the letter varies depending on the urgency of the matter. However, it is recommended that you submit the letter at least 2-3 weeks before the proposed start date of your new working hours. This gives your employer enough time to review and approve the request.
Thanks for Stopping By!
Well, that’s all on the “change of working hours letter to employer template.” We hope these tips will help make the process a little easier for you. Remember, taking the initiative to request changes to your work schedule can be tricky, but it’s worth it in the long run. We wish you all the best in your career and don’t forget to check back with us soon for more information and guides. Thanks again for reading!