Are you in the process of resigning from your current job but don’t know how to go about it? Well, there’s no need to worry anymore. In this article, we will be discussing a Sample Resignation Email With Reason that you can use as a guide when writing your own. The best part is, we will provide you with examples that you can edit as per your specific needs. So sit back, relax, and let’s go through the process together.
The Best Structure for a Sample Resignation Email with Reason
If you have decided to resign from your job, sending a resignation email is a professional and courteous way to inform your employer of your decision. However, it is important to do so in a way that maintains a positive relationship and leaves a good impression.
When writing a resignation email with a reason, follow these best practices for a clear, concise, and professional message.
1. Start with a clear subject line.
The subject line should clearly state that this is a resignation email and include your name. This helps your employer quickly understand the purpose of the email without having to open it.
2. Address the recipient respectfully.
Starting with “Dear [Manager’s Name]” is an appropriate way to address the person you are sending the email to. Use their formal name and title to show respect and professionalism.
3. Begin with a brief statement of your resignation.
In the opening paragraph, state that you are resigning from your position and provide your last day of work. This sets the tone for the rest of the email and lets your employer know that this is not a negotiation.
4. Explain your reason for leaving.
It is important to include your reason for leaving in a respectful and professional manner. Keep the explanation concise, honest, and diplomatic. Avoid negative language and focus on the positive aspects of your experience with the company.
5. Express gratitude and offer to help with the transition.
Expressing gratitude for the opportunity to work with the company is an important way to maintain a positive relationship and leave a good impression. Also, offer to help with the transition by training your replacement or providing any necessary information.
6. Close the email professionally.
End the email with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.
Following these best practices will help you write a resignation email with a reason that is professional, respectful, and effective. Remember, resigning from a job is a normal part of the employment cycle, and leaving on good terms can be beneficial for your career in the long run.
7 Sample Resignation Emails with Reasons
Sample Resignation Email Due to Career Change
Greetings Manager,
It is with mixed emotions that I am submitting my resignation from my position as a Marketing Manager. My decision to leave is based on a recent career change, and I will be starting a new job at another company.
Although my departure is bittersweet, I will never forget the opportunities given to me at this company. My time here has contributed immensely to my professional development, and I am grateful for that.
Thank you for the support and encouragement you offered throughout my time here. Please let me know the next steps and how I can make this transition seamless for everyone involved. I will be sure to complete any outstanding projects and ensure a smooth transfer of knowledge to my successor.
Thank you for your time.
Best regards,
[Your Name]
Sample Resignation Email Due to Relocation
Greetings,
I wanted to inform you that I have decided to resign from my position as a Sales Representative. My family and I have decided to relocate to another state, and I am unable to continue fulfilling my responsibilities from that location.
Working at this company has been a fulfilling experience, and I appreciate all the support and guidance extended to me. Please let me know how I can ensure a smooth transition of knowledge and complete any outstanding projects before my last day of work.
Thank you for the opportunity to work in such a great environment.
Sincerely,
[Your Name]
Sample Resignation Email Due to Educational Pursuits
Hello Manager,
It is time for me to inform you that I have decided to resign from my position as an Administrative Assistant. I have been accepted into a prestigious college program, and I intend to focus my energy and attention on furthering my academic and professional goals.
I am so thankful and appreciative of the opportunity to work here and grow under your leadership. It has been an incredible learning experience. Please let me know what I can do to hand over my work responsibilities efficiently and ensure a smooth transition for my colleagues.
Thank you for your understanding and support.
Best regards,
[Your Name]
Sample Resignation Email Due to Unhealthy Work Environment
Dear HR,
I am writing to inform you of my resignation from my position as a Technical Writer effective immediately. Unfortunately, I have been unable to cope adequately with the unhealthy work environment at this company. I have been subjected to harassment and toxic behavior that has made working here impossible for me.
I appreciate the experience I have gained while working here. Please let me know the next steps in the exit process so that I can complete any outstanding work before my final date.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample Resignation Email Due to Health Issues
Dear Manager,
It is with regret that I am tendering my resignation from my position as a Customer Service Representative due to health reasons. As you may know, I have been dealing with health issues that have impacted my work performance. As a result, I do not see myself being able to fulfill my responsibilities effectively in the near future.
It has been an exceptional opportunity working here and contributing to the growth and success of this company. Please let me know how I can assist in making the transition for my colleagues and completing all outstanding projects before my last day of work.
Thank you for your understanding and cooperation.
Best regards,
[Your Name]
Sample Resignation Email Due to Personal Reasons
Dear HR Manager,
Please accept this letter as my formal resignation from my position as an HR Coordinator, which I will be effective from next month. Due to some personal reasons, I have decided that it is necessary to step away from this role.
It has been an absolute pleasure to work for this company with the committed and talented people who inspire me daily. I appreciate the opportunities and challenges presented to me over the years, and I hope that my departure will not cause any inconvenience.
Thank you for understanding.
Sincerely,
[Your Name]
Sample Resignation Email Due to Better Opportunity
Dear Manager,
I am writing this letter to let you know that I am resigning from my post of Graphic Designer, effective two weeks from today. I have been presented with an opportunity that I cannot reject, and it is time for me to move forward with my career.
I want to thank you for working tirelessly every day to help us grow as a team and as individuals. I cherish the time I spent here and the various opportunities to learn and develop my skills. Please let me know if there is anything I can do to make this transition smoother for the team.
Thanks again for all you have done for me.
Regards,
[Your Name]
Tips for Writing a Sample Resignation Email With Reason
When writing a resignation email with reason, it is important to keep in mind that this email will serve as your formal announcement of departure. Whether you are leaving due to personal reasons, job dissatisfaction, or better job opportunities, here are some tips to ensure that you make a graceful exit:
Be Clear and Precise
Make sure that your resignation email is precise and to the point. Start with a formal salutation, followed by a short introduction that states your intention to resign. Clearly state the reason for your resignation and when you will be leaving the company. End the email by expressing your gratitude for the opportunities that you were given while working for the company.
Be Professional
As tempting as it may be, do not use your resignation email as an opportunity to criticize your employer or colleagues. Instead, keep your email professional and respectful. Remember, your email will serve as a permanent record of your resignation, and you do not want to leave a negative impression.
Offer to Help with Transition
If possible, offer to help with the transition process. This might include training your replacement or creating a document outlining your job responsibilities. This will demonstrate your commitment to the company and ensure that your departure is not disruptive to the team.
Keep Your Email Positive
When writing your resignation email with reason, remember to keep your email positive. Regardless of your reason for leaving, focus on the opportunities that you gained from working for the company and the valuable skills that you acquired. This will leave a positive impression and make it easier for you to stay connected with your former colleagues.
Remember, resignation emails with reason are an important part of the resignation process. By following these tips, you can ensure that your email is professional, respectful, and positive.
Sample Resignation Email With Reason FAQs
What is a resignation email with reason?
A resignation email with reason is a formal letter sent by an employee to their employer, stating that they intend to leave the company. The reason for leaving the company is also included in the letter.
What is the purpose of a resignation email with reason?
The purpose of a resignation email with reason is to inform the employer about the employee’s intention to leave the company and the reason for leaving. It also serves as a way to maintain a good relationship with the employer and colleagues.
What should be included in a resignation email with reason?
A resignation email with reason should include the date of resignation, the reason for leaving, a brief explanation of the decision, and a thank you note to the employer and colleagues.
Is it important to give a reason for resigning?
Although it is not mandatory to give a reason for resigning, it is always considered a good practice. Giving a valid reason shows professionalism and may help in maintaining a good relationship with the employer and colleagues.
How should one write a resignation email with reason?
A resignation email with reason should be written in a professional, concise, and polite manner. The employee should express gratitude towards the employer and colleagues, give valid reasons for resigning, and express willingness to provide assistance during the transition period.
Is it necessary to provide notice when resigning?
Yes, it is necessary to provide notice when resigning. The notice period usually ranges from one to four weeks, depending on the company policies and job role.
What are the dos and don’ts of writing a resignation email with reason?
The dos of writing a resignation email with reason include being polite and professional, giving valid reasons for resigning, expressing gratitude towards the employer and colleagues, and offering assistance during the transition period. The don’ts include being negative, criticizing the company, or the colleagues, and burning bridges.
Hope this sample helps!
I hope this sample resignation email with reason provided some helpful insights for those who are planning to resign from their current job. Remember to always keep it professional and respectful when resigning, and to be honest about your reasons for leaving. Thank you for taking the time to read this article and I hope you visit us again soon for more helpful tips on career and work life. Best wishes!