Dear reader,
Are you searching for ways to resign from your current job and thinking about writing a resignation email to your manager? If so, you’ve come to the right place! Here, you’ll find ample examples of resignation emails that you can use as a guide to help you craft your own personalized email.
As we all know, resigning from a job can be a difficult and stressful decision, but it often marks an exciting new chapter in one’s life. Whether you’ve decided to pursue a new career opportunity or want to take some time off to focus on personal matters, writing a resignation email is an essential step towards moving on from your current job.
But drafting a resignation email can seem overwhelming, and you may be unsure where to start. That’s why we’ve compiled several different examples of resignation emails that you can edit and tailor as needed to best fit your specific situation.
From simple and straightforward to heartfelt and thankful, these samples cover a range of styles and tones that will hopefully inspire you to write a resignation email that communicates your intentions to your manager in a clear and professional manner.
So, take a deep breath and let’s get started! We’re here to help you navigate this process with ease and confidence.
The Best Structure for a Sample Resignation Email to Manager
Resigning from a job can be difficult, and it’s important to ensure that you do it professionally and with proper etiquette. An important part of resigning is to communicate your intentions with your manager through an email. Writing a resignation email can be daunting, but the good news is that there’s a template you can follow that’ll make the process much easier and smoother.
Before diving into the best structure for a resignation email to your boss, start by reviewing the specific company policy and employment contract to ensure that you are following all the necessary procedures and providing sufficient notice as required by the company. Once you’re certain that you want to resign, and you’ve planned your date accordingly, it’s time to put pen to paper – or fingers to keyboard in our digital world.
The best structure for any resignation email should be brief, professional, and to the point. You’ll need to ensure that your message is straightforward and that there’s no ambiguity in your intentions. You can start with a polite and professional opening sentence, acknowledging the company, and the time you’ve spent there.
The second paragraph should be the main body and express your intention to resign. Be direct and clear in communicating your decision. You should also convey appreciation for the opportunities provided by the employer and the coworkers, and express your regret for any inconvenience the decision might cause.
In the final paragraph, you can offer your willingness to help during the transition, provide your personal contact information, and say goodbye in a friendly and professional manner. It’s essential to close off on a good note and leave a positive impression, as you may need references from your manager in the future.
Remember also to ensure that the email is error-free and proofread your email. Once you’ve carefully reviewed and edited the email, you can confidently send it off as you prepare to make your exit.
Overall, the best structure for a resignation email to your manager should reflect your professionalism and provide closure in your work relationship with your boss and coworkers. Be courteous, brief, and clear, and commit to remaining available to help during the transition process.
7 Samples of Resignation Emails To Manager
Sample Resignation Email To Manager Due to Personal Reasons
Dear [Manager’s Name],
I would like to inform you that I am resigning from my position at [Company Name] due to personal reasons. This was not an easy decision, but after careful consideration, I have come to the conclusion that it is time for me to move on from this role.
I would like to express my gratitude for the opportunities that you and the company have provided me over the years. I have learned a lot, and I am grateful for the valuable experience that I have gained.
Thank you for your understanding. Please let me know if there is anything I can do to ensure a smooth transition for the next person who will be taking on my responsibilities.
Sincerely,
[Your Name]
Sample Resignation Email To Manager Due to Health Issues
Dear [Manager’s Name],
It is with deep regret that I inform you of my resignation from my position at [Company Name], effective immediately. Unfortunately, I have been recently diagnosed with a health issue that requires me to take a break from my career and focus on my health.
I apologize for any inconvenience my resignation may cause to the company and the team. Please rest assured that I will do everything in my power to ensure a smooth and effective handover of my responsibilities to my successor.
Thank you for the support you have provided me, and for the opportunities that the company has given me during my tenure here. It has truly been a privilege to work with such a great team.
Sincerely,
[Your Name]
Sample Resignation Email To Manager Due to Relocation
Dear [Manager’s Name],
It is with mixed emotions that I write to inform you that I am resigning from my position at [Company Name] due to my upcoming relocation. As my family and I have to move to [Location], I regret to inform you that it is not possible for me to continue working at [Company Name].
I would like to thank you and the team for the support and guidance provided during my time here. The learnings and experiences that I have gained at [Company Name] will always be cherished.
Thank you once again for the professional workplace and great colleagues. I will do everything in my power to ensure a smooth and effective transition during my last days at the company.
Sincerely,
[Your Name]
Sample Resignation Email To Manager Due to Family Responsibilities
Dear [Manager’s Name],
It is with a heavy heart that I submit this email to inform you of my resignation from my position at [Company Name]. The reason for my resignation is the need to attend to my family responsibilities that require my immediate attention.
I am grateful to the company and the team for the opportunity given to me during my time here. I have learned so much from working with such a great team and have experienced growth in my professional career.
I will do my best to ensure a smooth and efficient handover of my responsibilities before my departure date and support the transition of my successor in any way possible.
Thank you so much for understanding my predicament and for the support provided during my time at [Company Name].
Sincerely,
[Your Name]
Sample Resignation Email To Manager Due to Pursuing Further Education
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position Name] at [Company Name]. The reason for my resignation is that I will be pursuing further education which requires me to commit full-time to this endeavor.
I have thoroughly enjoyed my time at [Company Name], and the skills and experience that I have gained during my tenure will continue to benefit me in my future endeavors. I am grateful for the friendly and supportive environment that has been established, and the insightful exposure and care given to the professional development of the staff.
I will ensure that I put in my best efforts to ensure the handover to my successor is efficient and seamless.
Thank you once again for the opportunity to work at [Company Name]. It has been a fantastic experience working with such a supportive team.
Sincerely,
[Your Name]
Sample Resignation Email To Manager Due to Better Job Opportunity Elsewhere
Dear [Manager’s Name],
It is with a heavy heart that I submit this email to inform you of my resignation from my position at [Company Name]. I have recently been offered a better job opportunity with another company, and after much consideration, I have decided to accept it.
I appreciate the opportunity that you and the company have provided me to work with such an excellent team. I have learned and gained experiences which will always be of benefit to me. Over the years, I have felt gratified for the clients that I was able to serve and that I will hold dear in my memory.
I will work hard to ensure a smooth and effective transition before my departure. I would be grateful for your cooperation and guidance in this process.
Thank you again for your support and friendship over the years.
Sincerely,
[Your Name]
Sample Resignation Email To Manager Due to Burnout
Dear [Manager’s Name],
I am writing this letter to inform you that I am resigning from my position at [Company Name] due to burnout and exhaustion. The nature of the work and the demands placed on me have taken a toll on my mental and emotional health and well-being.
I would like to thank you and the team for the support and guidance provided during my time here. The skills and experience I have gained during my tenure will always be of great value. However, I have come to the realization that it is time for me to prioritize my self-care and mitigate my burnout symptoms.
To ensure a smooth handover, I have already prepared a comprehensive report with all the necessary information required for my successor.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Tips for Writing a Sample Resignation Email to Your Manager
Resigning from a job can be a difficult decision, and it’s important to leave on a positive note by crafting a professional and respectful resignation email to your manager. Here are some tips to consider:
- Thank your manager and the company for the opportunities and experiences gained during your time there. Show your appreciation for the support provided by your colleagues and team members.
- Give appropriate notice. Most organizations require at least two weeks’ notice, but refer to your contract or employee handbook to see if the company policies require more or less notice.
- Reassure your manager that you will work to ensure a smooth transition for your replacement. Offer to assist with training or documentation, if necessary.
- Use a professional tone in your email. Avoid negative language or blaming the company or your manager. Keep the email positive and constructive.
- Include contact information in case your manager wants to reach out with additional questions or follow up.
- Finally, remember that you may need a reference from your manager or company in the future. Maintaining a professional relationship during the resignation process can help to ensure a positive reference and future opportunities.
In summary, writing a resignation email to your manager requires a thoughtful and professional approach. Consider the tips above to create a positive and respectful email that reflects gratitude for the experience gained and values the relationships that you have built during your time with the company.
Frequently Asked Questions about Sample Resignation Email to Manager
What should be the subject line of the resignation email to the manager?
The subject line of the resignation email must indicate the intent of the email, for example “Resignation – [Your Name]”.
What should be the tone of the email?
The tone of the email should be professional and respectful. It must convey your gratitude towards your manager and the organization for any support or opportunities provided.
What information should be included in the resignation email?
The resignation email must include your resignation date, reasons behind resigning, and any other important information regarding the transition period or assistance that you can provide. A thank you note to the manager and colleagues can also be added.
Is it necessary to give a notice period before resigning?
Yes, it is considered professional and courteous to provide a notice period of 2 weeks before resigning. This helps in ensuring a smooth transition for both the employee and the organization.
Can the resignation email be sent after discussing the resignation in person?
Yes, it is always recommended to discuss the resignation in person with the manager before sending the resignation email. The email can be sent as a follow-up to the discussion to formalize the resignation and document the details discussed.
Is it necessary to mention the new job or employer in the resignation email?
No, it is not necessary to mention the details of the new job or employer in the resignation email. It is sufficient to mention the reasons for leaving and expressing gratitude towards the manager and colleagues.
What should be the last line of the resignation email?
The last line of the resignation email must thank the manager and colleagues for all the support and opportunities provided and express the willingness to ensure a smooth transition process.
Thanks for Reading, Come Back Soon!
I hope this sample resignation email to manager has provided some insights into how you can structure and draft your resignation email. Remember, every resignation email should be polite and professional, regardless of the reason for leaving. Best of luck to you in your next adventure! Make sure to drop by again for more useful tips and tricks. Cheers!